Administrative Coordinator I
Administrative Coordinator I
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Job Description
Job Title
Administrative Coordinator IAgency
Texas A&M UniversityDepartment
Energy InstituteProposed Minimum Salary
$3750.00 monthlyJob Location
College Station TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service
Who We Are
The Texas A&M Energy Institute pursues and supports new approaches for multidisciplinary energy research education and external partnerships. We bring together worldclass faculty and research teams from multiple disciplines to address the complexity and challenges of important energy problems. We are working to transform the energy research landscape in order to change the world. To learn more visit We Want
The Texas A&M Energy Institute is thrilled to announce an exciting opportunity for an Administrative Coordinator I to join our vibrant team! We are seeking a dedicated and detailoriented candidate with three or more years of progressively responsible support experience within the Texas A&M University System or another esteemed higher education institution. The ideal candidate will possess strong organizational and communication skills with the ability to manage multiple tasks efficiently. You will play a crucial role in supporting the institute by handling essential administrative duties coordinating projects and facilitating communication with stakeholders. If you are a proactive individual with a passion for supporting research and academic excellence and are excited about the prospect of joining a dynamic and forwardthinking team we encourage you to apply and become a vital part of our mission to advance innovative research and foster a collaborative environment.
What You Need To Know
Salary: $45000 annually
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Education and Experience
Bachelors degree or equivalent combination of education and experience.
Two years of experience in office administration.
Preferred Qualifications
At least three years of experience in an administrative or support role preferably within a research or academic setting.
Three or more years of support experience in progressively responsible positions within The Texas A&M University System (A&M System) or other higher education institutions.
Strong time management skills.
Excellent communication skills both written and verbal.
Ability to maintain confidentiality and handle sensitive information.
Ability to cultivate and maintain professional working relationships with people of various scientific backgrounds.
Experience in a researchrelated field.
Familiarity with academic and research environments.
Strong writing skills with an ability to support proposal and scientific writing.
Knowledge Skills and Abilities
Ability to multitask and work cooperatively with others.
Knowledge of word processing spreadsheet database and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Essential Duties/Tasks
Administrative Support
Provide comprehensive administrative support to the institute including managing calendars scheduling meetings and coordinating travel arrangements.
Prepare and edit correspondence reports and presentations.
Maintain organized records and files ensuring easy retrieval of information.
Assist in the preparation and submission of research project proposals and reports.
Review documents for the supervisor and attend meetings or committees on behalf of the supervisor.
Support leadership and employees through a variety of administrative and clerical tasks related to the Energy Institute.
Handle timesensitive material and communicate efficiently and effectively via phone and email to ensure that all tasks are completed accurately and delivered with high quality and in a timely manner.
Participate in unit activities and initiatives such as staff meetings and crossunit development programs.
Ensure compliance with university and government standards policies and procedures.
Project Coordination
Coordinate project activities including scheduling meetings preparing agendas and documenting minutes.
Track project timelines and deliverables ensuring that deadlines are met.
Facilitate communication between project stakeholders including researchers sponsors and university departments.
Assist in the development and implementation of project management tools and processes.
Analyze requirements for projects or initiatives and provide technical information regarding administrative procedures services or programs.
Financial Management
Assist in the preparation of the annual budget for the unit.
Monitor and track expenses ensuring compliance with budgetary guidelines.
Prepare financial reports and analyses for the institute.
Support the assembly and submission of budgets for sponsored research projects.
Communication and Stakeholder Engagement
Support the implementation of communication strategies to promote the institutes activities.
Contribute to the preparation of stories for the institutes projects that will be promoted through the institutes social media and website.
Coordinate public engagement activities including workshops conferences and community meetings.
Organize and schedule meetings appointments conferences and travel. May set up meetings seminars and other special events including facilities equipment and food.
Other Requirements and Factors
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies regulations rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
Why Texas A&M University
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.
Health dental vision life and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learning training webinars and limited financial support to attend conferences workshops and more
Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
