Executive Administrative Assistant
Executive Administrative Assistant
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Job Description
JOB TITLE: Executive Administrative Assistant
REPORTS TO: CFO
POSITION: Parttime 30 hours per week)
LOCATION: Peachtree Corners GA
Overview
The Promise vision is to fulfill the promise that God sets the lonely into families (Psalm 68:6. Promise mobilizes church communities in order to meet three goals: 1 prevent children from coming into the foster care system 2 intervene when children enter the system and 3 connect children and families when children are in need of a permanent home. The Promise model hinges on developing strong Family Advocacy Ministries (FAMs) in local churches to accomplish this work. The Promise staff works diligently to guide these FAMs to success and to give them the best resources available to maximize impact.
Position Summary
We are seeking a dedicated and organized Executive Administrative Assistant to provide comprehensive administrative support to the CFO and CEO. The ideal candidate will possess strong communication skills attention to detail and a heart for serving the Promise community. The Executive Assistant will play a key role in managing administrative tasks and fostering positive relationships on behalf of the CFO and CEO.
Administrative Support
- Provide administrative assistance to the CFO and the CEO including managing calendar scheduling appointments coordinating travel arrangements and handling correspondence.
- Deposit donations and payments and issue donation receipts.
- Support a timely hiring process through managing new employee applications and the onboarding process.
- Maintain contacts in Salesforce.
- Assist in the preparation of reports presentations and other documents for meetings and events.
- Develop and maintain filing systems for easy retrieval of documents various logins and other information.
- Facilitate communication between CEO and key contacts scheduling meetings.
- Support major ministry events.
- Maintain the office space including placing orders for supplies and serving as the liaison between Promise and the rest of Virtue Village.
- Welcomes guests and makes sure the office master calendar is maintained including scheduling conference room space.
- Monitor the general email address and ensure inquiries are processed in a timely manner.
Project Management
- Establish event logistics for the annual staff retreat.
- Plan and execute gatherings such as board meetings special donor dinners and the board retreats.
General Qualifications
- Committed to following Jesus and mobilizing others to serve in His Kingdom.
- Dedicated to Promise686s Mission and Core Values.
- Bachelors degree and experience in administrative support roles.
- Excellence in hospitality and anticipating needs.
- Proficiency in Microsoft Office Suite Google for Nonprofit Apps and ideally Salesforce.
- Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.
- Strong interpersonal skills and the ability to communicate effectively and promptly with individuals from diverse backgrounds.
- Discretion and confidentiality in handling sensitive information including personal and financial matters.
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The above description is not intended to be comprehensive but rather a focused list of priorities. This role like the nonprofit ministry is relentless. Success provides the opportunity to not only build a career but also bring muchneeded support and care to local children and families in crisis.
Promise686 is a 501(c)3 nonprofit located at 5300 Triangle Parkway Suite 202 Peachtree Corners GA 30092.
Promise686 associates are atwill employees.
For consideration email your resume references and cover letter to:
Employment Type
Part-Time
