Office Associate II ANTICIPATED VACANCY - Maine State Prison

Office Associate II Maine State Prison

*ANTICIPATED VACANCY*

Pay Grade13: $42307.20 $58812.60 Annual Salary (Includes $0.60/hour Institutional Stipend $2.00/hour Correctional Career Stipend and 2.25 Salary Adjustment)

Job Class Code: 6542

04000.3606

Open: April15 2025

Close: April 30 2025

Maine Department of Corrections (MDOC) is destigmatizing corrections for the betterment of all Maine communities. Through the Maine Model of Corrections we promote the safety of our staff and residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative justice practices that equip justiceinvolved residents and clients with the skills they need to become contributing members of society upon release including treatment education and job training.

The Department of Corrections is accepting applications for an Office Associate II position at the Maine State Prison in Warren Maine. This position is open to current Maine DOC employees and all outside applicants.

JOB DESCRIPTION

This position provides office and administrative support to Maine State Prison. This job family is distinguished by its contributory role in meeting operational production and/or processing is office and administrative support work performing complex varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Work is performed under general supervision.

TYPICAL DUTIES

• Comply with the requirements of State policies including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
• Create and use varied correspondence formats and compose standard business correspondence.
• Create basic graphics/illustration/publication work to produce informational materials including maps charts and graphs involving drafting formatting illustrating lettering and manipulating text and graphics in electronic and written form.
• Develop and use computerized formats and/or graphics for forms pamphlets graphs charts tables and/or maps.
• Post to amend and/or update web pages using established content and knowledge of modern office software.
• Examine documents/information determine facts detect errors and irregularities and act as authorized
• Receives signs for and delivers accountable mail (express registered certified and insured) to maintain accountability and control.
• Collects packs and labels printed materials to prepare materials for delivery.
• Inputs arranges codes transcribes corrects and/or posts standard forms and freeform data for data entry.
• Organizes records and maintains computerized and/or manual files.
• Query for data via telephone computer and/or written/oral communication.
• Explain inform and/or initiate calls on routine matters.
• Refer nonroutine inquiries to appropriate resource.
• May lead the work and provide guidance to coworkers on a project or intermittent basis to improve worker skills and maintain flow of work.

REQUIREMENTS

• Knowledge of the principles practices and equipment used in graphics illustration and publication work.
• Knowledge of information distribution using the internet.
• Knowledge of the principles and practices of informational presentations.
• An ability to create and use varied correspondence formats and compose standard business correspondence.
• Ability to prepare standard reports.
• Ability to develop and use computerized formats and/or graphics.
• Knowledge of customer service methods and techniques.
• Ability to communicate effectively with customers.
• Ability to determine facts detect errors and resolve problems.
• Ability to follow oral and written instructions.
• Ability to establish and maintain effective working relationships.
• Ability to recommend and provide input on procedures and work methods.

MINIMUM QUALIFICATIONS

Training education or experience in office and administrative support work that demonstrates 1 competency in applying a solid knowledge of modern office practices to perform complex varied office support tasks and 2 the ability to use independent decisionmaking on the appropriate processes to follow information to process and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of:Office Assistant IOffice Assistant II andOffice Associate I.

To Apply:

Apply Online

Complete the online application and answer its Supplemental Questions

Provide a Resume and Cover Letter

Pass a background check with fingerprinting Preference will be given to candidates with knowledge of statutory crime victim rights and or Criminal Justice system. A Microsoft Excel and Word skills test will be given after the interview with a 30minute time limit. The testing process will consist of compiling survey results and preparing the data in several presentation formats such as Excel Charts and Microsoft Publisher pamphlets as well as distributing mass mailings using mail merge. This position can work remotely 1 day per week.

Interested applicants need to apply online by selecting the Apply for this opening button along with uploading a cover letter current resume and copies of any transcripts or certifications you wish to have considered while evaluating your application. For us to properly determine if you meet the minimum qualifications for any posting you must be sure your resume includes a month and year for any experience listed along with the duties and responsibilities associated with each particular timeline. Any experience that was not fulltime employment should be identified as such.

Benefits of working for the State of Maine:

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• WorkLife Fit Rest is essential. Take time for yourself using13 paid holidays12 days of sick leave and3 weeks of vacation leaveannually. Vacation leaves accrual increases with years of service and overtimeexempt employees receive personal leave.
• Health Insurance Coverage The State of Maine pays 85100 of employeeonly premiums $12130.04 $14270.62 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.
• Dental Insurance The State of Maine pays 100 of employeeonly dental premiums $350.40 annual value).
• Retirement Plan The State contributes the equivalent of 13.29 of the employees pay towards the Maine Public Employees Retirement System (MainePERS).
• State employees are eligible for anextensive and highly competitive benefits package covering many aspects of wellness. Learn aboutadditional wellness benefitsfor State employees from theOffice of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for parttime employment.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

About Us

Maine Department of Corrections is destigmatizing corrections for the betterment of all Maine
communities. Through the Maine Model of Corrections we promote the safety of our staff and
residents while reducing barriers to meaningful rehabilitative opportunities. We facilitate restorative
justice practices that equip justiceinvolved residents and clients with the skills they need to
become contributing members of society upon release including treatment education and job
training. We are committed to rebuilding lives and are searching for great team players with a
professional attitude and welldeveloped integrity and ethics to join us in this mission.

Thinking about applying

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when they check every box in the posting. If youre currently reading this and hesitating to apply for
that reason we encourage you to go for it! Let us know how your lived experience and passion set
you apart.