Administrative Specialist I
Administrative Specialist I
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 37782 - 66120
1 Vacancy
Job Description
Description of Work
The primary purpose of this position is to provide administrative and clerical support to the Commissioners of the N.C. PostRelease Supervision and Parole Commission and office support to the entire Parole Commission staff.
Job duties/responsibilities include but are not limited to the following:
- Plans and manages the workflow of the Commissioners offices.
- Assigning and moving cases between Commissioners to vote activating Commission decisions in the automated violation process system which could also require transcription composing signing and scanning of modification and revocation orders; assisting with emergency releases or program referrals as the result of Commission hearing decisions; and assist Commissioners with MAPP (Mutual Agreement Parole Program) negotiation cases and the required paperwork.
- Has frequent contact with N.C. Department of Adult Correction officials Legislative members attorneys offender families crime victims and Commission staff.
- Confidentiality and trustworthiness are an essential function of this position.
- Serves as the court reporter for the Commission during violation hearings and transcribes all hearing notes and orders documents these hearings within OPUS and distributes the case files to appropriate staff in a timely manner to activate the Commissions decision.
- This responsibility also includes the operation of the videoconference system during the hearings and for testing purposes.
- Attends all Tuesday public meetings and records the summary of statements provided by the general public and/or outside officials who appear at the meetings.
- Provides clerical and office support to the Commissions staff to include transcription and typing/word processing duties filing answering the Commissions main switchboard as needed or assigned receiving and distributing mail receiving and distributing supplies maintaining the Commissions supply room making photocopies and scanning and emailing documents to others compiling manuals creating spreadsheets and recordkeeping reports to staff maintain copier/fax equipment service and monthly user reports and communicate maintenance issues to vendors handle surplus equipment and other inventory/supplies and serve as backup to other Commission support staff positions.
- This work may involve the creation of charts reports spread sheets and complex documents using MS Word MS Excel Word tables and PowerPoint.
This position may process and send email postrelease supervision and/or parole releases create and send by email media notifications scan documents into I drive folders and will transcribe/type and save in MS Office staff reports memorandums correspondences and other business documents.
This is an Internal Posting open ONLY for current North Carolina State Government employees and eligible RIF Candidates from NC State Government. To include eligible current Temporary Employees.This advertisement is seeking to fill MULTIPLE positions:and
These are anticipated vacancies. Position(s) are expected to be available onand.This is a fulltime position 40 hours per week) withState Benefits
Note to Current State Employees
State employees are encouraged to apply for positions of interest even if the salary grade is the same as or lower than their current position. If selected for this position a new salary will be recalculated taking into consideration the quantity of relevant education and experience funding availability and internal equity. Based upon these factors a pay increase MAY result.Knowledge Skills and Abilities / Competencies
The Knowledge Skills and Abilities listed below along with the Minimum Education and Experience requirements are REQUIRED to qualify for this position. We will not review resumes in lieu of the Experience and Education listed on the application. If you would like more information on how to apply for our jobs through the state application and/or more information on Knowledge Skills and Abilities (KSAs) click on the following resource links:Introduction to the State Government Job Applicationand/orKnowledge Skills and Abilities (KSAs). Note: To qualify for this position applicants must document on the application that they possess ALL of the following:
- Proven knowledge of office procedures methods and practices; OR Working knowledge of PostRelease Supervision and Parole Commission procedures methods and practices.
- Demonstrated knowledge of and ability to use correct grammar vocabulary spelling and office terminology to compose and/or proofread correspondence reports and materials.
- Demonstrated knowledge to record compile summarize and analyze data.
- Demonstrated ability to plan prioritize organize and review administrative and/or office workflow and procedures.
- Demonstrated ability to plan and coordinate a volume and variety of appointments meetings conferences and workshops
Management Preference- Experience typing and transcribing correspondence; must type at least 55 WPM.
- Some Notary Public experience or become a Notary Public within 90 days.
- High proficiency with Microsoft Office products such as MS Word and Excel spreadsheets.
- Test(s) may be given to demonstrate knowledge skills and abilities
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both.
See details.High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact Information
Come Join Us and Make a Difference!!
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer that embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
The PostRelease Supervision and Parole Commission is the agency responsible for releasing offenders under eligibility guidelines established in North Carolina General Statutes. In cases where the Commission has discretionary release authority this mission is accomplished through thorough analyses to determine when and under what circumstances it is in societys best interests to allow an offender to be released from prison and serve a portion of the sentence under supervision in the community. In cases where the Commission does not have discretionary release authority this mission is accomplished through establishing conditions of supervision and an aftercare program that will enhance the probability that the offender will be successfully reintegrated back into the community.
DAC uses the MeritBased Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked education with the date graduated all work experience and certificates/licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to the education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.- Applicants seeking Veterans Preference must attach aDD214 Member4 Form(Certificate of Release or Discharge from Active Duty) to their applications.
- Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions they must attach either a DD256 or NGB 22.
- If applicants earned college credit hours but did not complete a degree program they must attach an unofficial transcript to each application to receive credit for this education.
- If applying for a position certified through the NC Dept. of Justice Criminal Justice Standards Division click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification.
- The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison . Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions.
- Per NC General Statute 143B972.1 applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBIs Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (RAP Back). This is in addition to submitting fingerprints during the application process.
- If you were ever charged with a criminal offense at some point in your life you will be required to provide certified and true copies of warrant(s) and judgment(s) for each offense (other than a minor traffic violation) as a condition of employment even if documentation and charges have previously been reported to this agency.
Due to the volume of applications received we are unable to provide information regarding the status of your application over the phone. To check the status of your application please log in to your account and click Application Status. If you are selected for an interview you will be contacted by management. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help Line at. For technical issues with your application please call the Applicant Support Help Line at. If there are any questions about this posting other than your application status please contact Lisa Byrd at.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
