Business Manager

Title: Business Manager

State Role Title: Gen Admin Manager I

Hiring Range: 70898 $115210

Pay Band: 5

Agency: VA Dept of Transportation

Location:Dept of Transportation

Agency Website:

Recruitment Type: General Public G

Job Duties

What drives you Whether its knowing the work you do makes a difference having a great work/life balance working on exciting and challenging projects leading innovation and championing change or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation we have something for you.

The Virginia Department of Transportations (VDOTs) Information Technology Division (ITD) is excited to announce an opportunity to serve as a Business Manager. This position is located in Richmond Virginia.

This position provides oversight and management of teams responsible for the administrative and business management functions for VDOTs Information Technology Division including budget fiscal and procurement. This positions focus is on managing budget and expenditures for all ITD technology purchases and services which covers all VDOT Central Office Divisions and Districts. This position also supervises a team that is responsible for agencywide ITD procurements ensuring all VITA technology procurement laws set forth by the General Assembly are followed as well as all VDOT and state procurement requirements are met. This position will manage monthly receipt and reconciliation of all ITD bills including Districts and Central Office technology purchases and services. This includes resolving VITA billing discrepancies and completing reconciliation reporting results to management within 30 days of bill receipt. This position also manages invoice processing and payments and small purchase the credit card for IT Division as the sole authorized user.

VDOT employees serve the citizens of the Commonwealth and travelling public daily through our mission to plan deliver operate and maintain a transportation system that is safe moves people and goods enhances the economy and improves quality of life. VDOT is the third largest statemaintained highway system in the country maintaining over 58000 miles of roads bridges and tunnels and employing over 7700 people through a diverse workforce. Our culture includes teamwork transparency nimble learning creativity and collaboration that values differences.

In addition to a rewarding work experience VDOT offers excellent health and life insurance benefits pretax spending accounts state funded Short and LongTerm Disability paid holidays vacation tuition assistance free wellness programs and a state retirement plan with options for taxdeferred retirement savings including employer matching.

Core Responsibilities:

Budget Development

Lead the budget development process for assigned work unit. Review budgets monitor expenditures reconcile data prepare reports and make recommendations. Ensure adherence to schedules budgets and quality control standards.

Oversee and Direct Administrative functions

Participate in the development of strategic planning. Implement programs and procedures to promote and achieve business goals and objectives. Prioritize and assign work and resources. Recommend staffing levels. Determine need for outsourcing and overtime. Oversee and provide for effective working relationships and promote staff development.

Coordination of Administrative Functions

Serve as a liaison with VDOT divisions or districts federal government state agencies local governments and with the private sector to address policies and procedures to achieve program goals objectives and deadlines. Develop and propose new policies and procedures based on review of activities and operations. Seek opportunities to increase production and achieve cost saving results. Represent VDOT on internal and external committees. Represent managements position goals and objectives in his or her absence.

Oversee Administrative functions

Complete assignments through research and sound decision making prior to implementation. Interpret state and federal laws rules policies and procedures. Evaluate programs and implement changes and procedures as necessary. Provide technical guidance to staff and monitor adherence to approved practices and procedures through coordination and consultation.

Requirements:

• Ability to interpret and apply VDOT and the Commonwealths policies and procedures to ensure compliance.
• Ability to work with a large staff including motivating diverse stakeholders and building relationships.
• Knowledge of supervisory and human resources practices and principles to include hiring discipline performance management and employee development.
• Knowledge of business administration principles and practices.
• Ability to gather and analyze data and prepare technical reports.
• Skill in the use of computers and software applications to include MS Office and Cardinal.
• Skill in developing administering and managing budgets spreadsheets and financial management systems.
• Ability to communicate effectively orally and in writing with diverse audiences to deliver presentations and conduct meetings.
• Knowledge of accounting principles and practices.
• Skill in providing and promoting good customer service to internal and external customers.
• Ability to interpret and apply procurement policies procedures and SWAM.

Minimum Qualifications

• Ability to gather analyze data and prepare technical reports.
• Experience developing administering and managing budgets spreadsheets and financial management systems.
• Skill in the use of computers and software applications to include automated financial systems.
• Skill in providing promoting good customer service to customers.
• Experience applying supervisory human resources practices and principles to include hiring discipline performance management and employee development.
• Knowledge of general business management practices.
• Ability to communicate orally and in writing with large and diverse audiences to deliver presentations and conduct meetings.
• Ability to interpret apply related federal state and agency policies procedures ensuring compliance from stakeholders.

Additional Considerations

• Experience related to procurement practices policies and procedures to include SWAM.
• A combination of training experience or education in Business Administration Finance Public Administration or related field desired.
• Knowledge of MS Office and Cardinal.
• Progressively responsible administrative experience to include developing administering and managing budgets spreadsheets and financial management systems. Knowledge and experience of procurement practices and procedures.

Special Instructions

You will be provided a confirmation of receipt when your application and/or rsum is submitted successfully. Please refer to Your Application in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check DMV Record Check and Work History Verification with references.

We are a Virginia Values Veterans (V3 official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29 2010. If you are a Veteran or Virginia National Guard Member we urge you to respond accordingly on your state application.

VDOT utilizes a marketbased pay program which has been approved by DHRM. Therefore advertised rates of pay may or may not align with the Commonwealth pay bands.

Additional positions may be filled from this recruitment within 90 days.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded this position may be eligible for telework opportunities; availability hours and duration of telework shall be approved as outlined in the Commonwealth telework policy.

Contact Information

Name: Greg Rollins

Email:

In support of the Commonwealths commitment to inclusion we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS) or the Department for the Blind & Vision Impaired (DBVI). ServiceConnected Veterans are encouraged to answer Veteran status questions and submit their disability documentation if applicable to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1 2022 February 29 2024 can still use that COD as applicable documentation for the Alternative Hiring Process.