Office Administrator
Office Administrator
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1 Vacancy
Job Description
OFFICE ADMINISTRATION
My client is passionate about sustainability and committed to delivering exceptional customer service. We are a dynamic OEM business that designs manufactures installs and maintains water and wastewater treatment systems for commercial and industrial clients. Based in Somerset West our energetic team is looking for a proactive and friendly Office Administrator to help keep everything running like a welloiled machine.
Location: Somerset West
Salary Range: R12000.00 R17000.00 per month (Based on experience skill and in relation to your current package)
What youll be doing:
As our goto office admin star youll be the glue that keeps our team connected and organized. Your key responsibilities will include:
- Communication management: Handling phone calls managing emails liaising with clients and internal teams and ensuring smooth information flow.
- Calendar management: Scheduling meetings appointments and travel arrangements for team members.
- Supplies management: Ordering and receiving office kitchen and workshop supplies tracking inventory and maintaining adequate stock levels.
- File management: Keeping both physical and digital filing systems accurate and wellorganized.
- Meeting coordination: Preparing meeting rooms setting up agendas taking minutes and following up on action items.
- Administrative support: Creating documents invoices purchase orders and general correspondence as needed.
- Office maintenance: Assisting with office space planning coordinating maintenance and ensuring the workspace is welcoming and functional.
- Frontofhouse duties: Greeting clients and suppliers professionally and warmly.
- Team culture: Helping plan birthdays small office events and teambuilding activities to keep morale high.
What youll need to succeed:
- Excellent communication skills: Clear and confident in both verbal and written communication.
- Strong organizational skills: Able to prioritize tasks manage multiple responsibilities and meet deadlines.
- Attention to detail: Committed to accuracy in all administrative tasks.
- Good time management: Able to handle a varied workload and support others effectively.
- Techsavvy: Proficient in Microsoft Office (Word Excel PowerPoint) Gmail and other webbased applications.
- Customer service focus: Always professional courteous and eager to help.
- Valid drivers license: Occasionally required to collect or deliver items.
- Basic bookkeeping knowledge: The ability to reconcile accounts and statements would be an added advantage.
Employment Type
Full Time
