Coordinator Office Support
Coordinator Office Support
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Provides support and assists with the overall administration of assigned department programs. Coordinates the support staff activities within a department. Assists with financial planning goal setting policy and procedures planning and implementation. Oversees the usage and maintenance of departmental resources. Provides support to our national and international partners.
Responsibilities
1. Advises director on appointments policies procedures deadlines for promotion retention issues. Coordinates activities of the same with their research office development and administrative obligations. 2. Responsible for department personnel administration and related budget matters personnel planning and forecasting. Responsible for the delegation of assignments and workloads and solving problems. 3. Records monitors and verifies required data and information into information systems. Oversees operations of the office in terms of directing assignments of department staff. Handles confidential information such as files records and correspondence (composing of letters memos and minutes.. Coordinates meetings and appointments for key department personnel. 4. Acts as a liaison between the department and other offices and agencies both on and off campus. 5. Acts as a liaison between the department and other offices and agencies both nationally and internationally. 6. Prepares special reports when needed by either department university administration or outside agency upon approval. 7. Assists with yearly budget preparation and recommends increases for staff members and allocation of funds. 8. Reviews and edits research grant proposals by faculty to improve organization grammar clarity etc. Coordinates assembly of materials prior to submissions. 9. Acts as a resource for staff regarding matters related to and concerning University Policy and Procedures. 10. Prepares invoices and deposits for proper income and outgoing accounting and records information in to appropriate database. 11. Provides customer services to multiple international and national partners and potential clients. This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties responsibilities and qualifications required of employees assigned to the job. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting hearing listening talking. Often: Repetitive hand motion (such as typing) walking. Seldom: Bending reaching overhead.
Minimum Qualifications
Bachelors degree or equivalency 2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently analyze and make decisions to provide support to internal and external customers. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Required Experience:
IC
Employment Type
Full Time
