Motor Pool Office Specialist

Department: Transportation Services
Classification: Office Specialist 2
Appointment Type and Duration: Regular Ongoing
Salary: $17.59 $25.74 per hour
FTE: 1.0

Review of Applications Begins

May 1 2025; open until filled

Special Instructions to Applicants

To be considered for this position submit a complete application that includes an online application resume and cover letter addressing how you meet the minimum and preferred qualifications and describe any transferable skills you may have.

Department Summary

Finance and Administration is a vibrant and varied portfolio serving all aspects of campus life. Our employees perform a wide range of functions including offering essential financial tools and support to the universitys many departments providing key resources to employees and keeping campus safe clean accessible and beautiful.

Established in 2012 the Transportation Services Department is an auxiliary unit within Finance and Administration whose goal is to provide customeroriented sustainable transportation and parking programs and services to students employees and visitors to the University of Oregon. Transportation Services covers its expenses and operations through revenue generation largely through permit sales meter revenue events and citations. The units annual budget is approximately $2 million. Transportation Services maintains more than 3800 parking spaces on or adjacent to campus in more than 60 lots and two multilevel parking garages.

Transportation Services facilitates university travel by managing a motor pool that provides reliable wellmaintained vehicles for universityrelated travel. Motor pool services support convenient costeffective transportation to meet diverse needs and is managed with a focus on safety efficiency environmental sustainability and fiscal responsibility.

Position Summary

The Office Specialist at the University Motor Pool is responsible for supporting daily administrative and operational functions to ensure smooth and efficient motor pool services for university affiliates. This position plays a vital role in providing information and assistance to customers maintaining office operations coordinating vehicle rentals and assisting with the logistics associated with fleet management and maintenance.

The OS2 oversees office services and records processing for the motor pool. Reporting to the Motor Pool Manager duties will include; answering phones and emails ordering office supplies and equipment administering and dispatching vehicle reservations processing driver certifications coordinating billing and verifying account information and assisting with vehicle and building upkeep and repairs. It is expected that this position will exercise strong interpersonal skills to ensure the customer is informed on all aspects of their rental. This position must possess excellent written and oral communication skills and enjoy building a positive rapport with Motor Pool customers vendors and employees. The Office Specialists may oversee the work of other employees and/or student employees.

Driving Requirement: It is an essential requirement of this position to qualify for and maintain UO drivers certification eligibility which includes maintaining an Oregon drivers license throughout employment in this position.

This unit may provide essential services during times of emergencies and inclement weather. This position may be required to fulfill essential services and functions during these times.

Minimum Requirements

Two years of general clerical experience. One year of which included typing word processing or other experience generating documents; OR
An Associates degree in Office Occupations or Office Technology; OR
Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a yearforyear basis.

Professional Competencies

Ability to perform duties in a way that advances and supports the mission of the department and university.
Ability to work effectively independently as well as with a diverse team.
Ability to provide effective customer service and create effective relationships for problem solving and positive interactions.
Ability to take initiative multitask and proactively complete needed tasks.
Ability to pay close attention to detail.
Ability to understand and apply guidelines policies and procedures.
Ability to maintain a safe and safetyconscious workplace.
Ability to maintain a respectful workplace and model a positive and proactive attitude.

Preferred Qualifications

Professional experience in a higher education sector and university operations.
Experience in customer service.
Experience with general office duties including scheduling and record keeping.
Experience with fleet management or vehicle rental operations: bookings vehicle check in/checkout procedures and basic maintenance requirements.
Experience with Microsoft Office Suite.
Understanding of route planning logistics.
Experience in a fastpaced multitasking environment.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503 Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees including health insurance retirement plans and paid time off. For more information about benefits visit University of Oregon is an equal opportunity affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process please contact us at or.

UO prohibits discrimination on the basis of race color religion national origin sex sexual orientation gender identity gender expression pregnancy (including pregnancyrelated conditions) age physical or mental disability genetic information (including family medical history) ancestry familial status citizenship service in the uniformed services (as defined in federal and state law) veteran status expunged juvenile record and/or the use of leave protected by state or federal law in all programs activities and employment practices as required by Title IX other applicable laws and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information related policies and complaint procedures are listed here.

In compliance with federal law the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at Experience:

Unclear Seniority