Administrative Specialist III

The Administrative Specialist III provides primaryadministrative support including processing financial matters for theCommunications and Marketing Section under the Chief of Community Relations. Inaddition to the essential functions listed in the State Personnel descriptionthis incumbent also serves as the agencys webmaster maintaining updatingand developing materials for the website in accordance with state and agencyprotocols. The incumbent is expected to interact with the public other sectionswithin the agency and other state personnel and federal agencies.

Essential functions are fundamental core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency laws rules regulations policies and procedures in maintaining and processing agency information.
• Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
• Serves as a liaison with the public clients agency staff and others to exchange information and explain agency services laws rules regulations policies and procedures.
• Assures effective coordination of operational functions.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
• Obtains organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
• Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
• Maintains and controls data and/or filing systems to ensure effective accurate and easily retrievable documentation of operations program and project activities.
• May oversee or supervise lower level employees.

JOB REQUIREMENTS for Administrative Specialist III
Applicants must have education training and/or experience demonstrating competence in each of the following areas:

1. Two years experience in coordinating administrative support operations tracking workflow and resolving problems providing guidance and consultation to management customers and others on administrative matters.
2. Two years experience in conducting research from multiple sources analyzing data collected and preparing reports letters and administrative documents.
3. One year experience in using an automated information system to enter update modify delete retrieve/inquire and report on data.
4. One year experience in using standard computer software programs for word processing spreadsheets or databases.

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal EVerify system where the State will provide the federal government with each new hires Form I9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.

To learn more about the comprehensive benefit package please visit our website at Process

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