Elementary Secretary
Elementary Secretary
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Salary Not Disclosed
1 Vacancy
Job Description
Job Title: Elemetary Secretary
Reports to: Principal
Purpose Statement: The job of Elementary Secretary is done for the purpose/s of providing administrative and secretarial support to the assisted administrator; monitoring assigned activities; and providing information recommendations and/or direction as requested by assigned administrator.
Essential Functions:
- Answers phone for the purpose of screening calls transferring calls responding to inquiries and/or taking messages.
- Collects payments and prepares deposits for the purpose of completing transactions and/or securing funds.
- Compiles data from a variety of sources for the purpose of complying with financial state and federal requirements and administrative requirements.
- Coordinates a variety of projects functions and/or program components (e.g. meetings building usage requests etc. for the purpose of delivering services in a timely fashion.
- Maintains manual and electronic document files and records for the purpose of providing uptodate information and/or historical reference in accordance with established administrative guidelines and legal requirements.
- Monitors referrals for the purpose of ensuring safety and welfare to ensure a safe environment.
- Participates in a variety of meetings workshops and/or training (e.g. computer training First Aide training CPR training etc. for the purpose of providing or receiving information recording minutes and supporting the needs of the attendees.
- Presents information on administrative procedures (e.g. department/program policies submission procedures etc. for the purpose of orienting new personnel and/or disseminating information to existing personnel.
- Processing documents and materials (e.g. time sheets work orders requisitions etc. for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
- Procures supplies and materials for the purpose of maintaining availability of required items.
- Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff parents public agencies etc. for the purpose of providing information or direction and/or facilitating communication among parties.
- Supports assigned administrative personnel for the purpose of aiding with their functions and responsibilities.
Other Functions
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
Job Requirements: Minimum Qualifications Skills Knowledge and Abilities
- Maintaining confidentiality
- Preparing and maintaining accurate records and correspondence
- Operating standard office equipment
- Excellent customer service skills
- Business telephone etiquette
- Utilizing pertinent software application
- Working with frequent interruptions
- Communicating with diverse groups
- Ability to multitask
Education
High school diploma or equivalent and jobrelated experience
Certificates/Licenses
None
Clearances
Criminal Justice Fingerprint/Background Clearance
Required Testing
None
Working Environment
Some lifting (up to 15 pounds at times) carrying pushing and/or pulling stooping kneeling crouching and significant fine finger dexterity. Generally this job requires prolonged periods of sitting at a desk 70 10 walking and 20 standing. This job is performed in a generally clean and healthy environment.
Term of Position
203 days
FLSA Status
Nonexempt
Employment Type
Full-Time
