PMO Operations Analyst

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This is a hybrid role requiring a minimum of 2 days in the Toronto office

Provides a variety of general office support services and onboarding /offboarding tasks to support to the business groups and facilitate group operations. Collaborates with stakeholders and practitioners to facilitate governance and audit of processes and projects for the business unit in accordance with applicable policies and controls. Troubleshoots and resolves routine problems according to guidelines standard procedures schedules and deadlines and maintains audit trails.

• Ensures alignment between stakeholders and practitioners
• Manages databases and provides support for analysis forecasting and/or data visualization ensuring adherence with data governance standards.
• Coordinates the management of databases; ensures alignment and integration of data in adherence with data governance standards.
• Helps in designing producing distributing and updating regular and adhoc reports (Microsoft excel/Power points/Power BI) and dashboards
• Understands the governance role and helps practitioners understand the concept and remediate any findings
• Leads or participates in defining the communication plan designed to positively influence or change behaviour; develops tailored messaging; and identifies appropriate distribution channels
• Creates maintains and enters information into databases/ share point sites
• Develop and optimize Power BI reports create interactive dashboards using DAX measures calculated columns and relationships.
• Supports business unit operations with adhoc onboarding/ offboarding activities for all employees ensuring a smooth transition
• Compiles copies sorts and files records of office activities and business transactions.
• Administers a filing system to ensure the availability of business and operational reports forms and other documentation.
• Tracks verifies and processes department budget and capital expenditure invoices.
• Maintains office supplies inventory checks inventory of supply stocks places and facilitates the of office supply orders and verifies receipt.
• Schedules meetings and events and coordinates applicable audiovisual equipment catering room setup and conference calls.
• Supports the development of tailored messaging by writing editing and distributing communications materials (e.g. correspondence agendas presentations proposals reports bulk emails and policies and procedures) and dispatching outgoing communication.
• Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations office planning and new furniture requirements) with minimal interruptions to business operations.
• Exercises judgment to identify diagnose and solve problems within given rules.
• Works independently on a range of complex tasks which may include unique situations.
• Broader work or accountabilities may be assigned as needed.
• Qualifications:
• Data transformation and modeling Use Power Query to clean merge and reshape data from multiple sources (Excel SQL APIs).
• Excel for data analysis Utilize advanced functions like PivotTables Power Pivot XLOOKUP and INDEXMATCH for data validation and reporting.
• Typically between 4 6 years of relevant experience and postsecondary degree in related field of study or an equivalent combination of education and experience.
• Solid knowledge and understanding of the business units key products and services processes and controls.
• Strong understanding of the business units risk and regulatory requirements.
• Solid knowledge and understanding of routine procedures and/or processes of the work team.
• Technical proficiency gained through education and/or business experience.
• Verbal & written communication skills Indepth.
• Collaboration & team skills Indepth.
• Analytical and problem solving skills Indepth.
• Influence skills Indepth.
• Data driven decision making Indepth.
• Solid knowledge of transactional documentation types workflow priorities and deadlines of processing areas that interact with the business unit.

The above represents BMO Financial Groups pay range and type.

Salaries will vary based on factors such as location skills experience education and qualifications for the role and may include a commission structure. Salaries for parttime roles will be prorated based on number of hours regularly worked. For commission roles the salary listed above represents BMO Financial Groups expected target for the first year in this position.

BMO Financial Groups total compensation package will vary based on the pay type of the position and may include performancebased incentives discretionary bonuses as well as other perks and rewards. BMO also offers health insurance tuition reimbursement accident and life insurance and retirement savings plans. To view more details of our benefits please visit: Us

At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting positive change for our customers our communities and our people. By working together innovating and pushing boundaries we transform lives and businesses and power economic growth around the world.

As a member of the BMO team you are valued respected and heard and you have more ways to grow and make an impact. We strive to help you make an impact from day one for yourself and our customers. Well support you with the tools and resources you need to reach new milestones as you help our customers reach theirs. From indepth training and coaching to manager support and networkbuilding opportunities well help you gain valuable experience and broaden your skillset.

To find out more visit us at is committed to an inclusive equitable and accessible workplace. By learning from each others differences we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation please contact your recruiter.

Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO directly or indirectly will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid written and fully executed agency agreement contract for service to submit resumes.