Executive Assistant Operations Program Specialist
Executive Assistant Operations Program Specialist
Posted on :
18-04-2025
Employer Active
1 Vacancy
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Job Description
We are looking for an experienced Project Specialist to join our team. The successful candidate will be a highly organized selfdirected administrative professional who supports the EVP of Operations & Customer Success and the broader team. This role goes beyond traditional administrative assistant responsibilities and includes project coordination crossfunctional team support and proactive problemsolving. The ideal candidate is early in their career thrives in a dynamic environment and exhibits a blend of administrative acumen and light project management skills.
Essential Responsibilities:
- Project Support & Coordination
- Track action items and project timelines following up with responsible parties to ensure deliverables are met.
- Assist in tracking initiatives and ensuring project updates are documented and shared with the leadership team.
- Assist with pulling together materials and information needed for meetings presentations or project updates.
- Support the coordination of meetings including preparing agendas capturing action items and ensuring timely followup.
- Team Support
- Serve as a resource to the broader Operations team to streamline administrative tasks improve workflows and identify process efficiencies.
- Anticipate team needs by proactively identifying and removing operational roadblocks.
- Administrative & Executive Support
- Manage the EVPs calendar and coordinate internal and external meetings.
- Provide support to SVP Operations VP Global Physical Security VP Customer Success and Implementations and VP Operations Engineering as well as other key senior leaders.
- Organize travel arrangements and track related expenses with attention to detail.
- Handle confidential materials and communication with discretion and professionalism.
- Draft correspondence reports announcements presentations and other necessary business documentation.
- Assist with luncheons and event coordination.
- Operational Excellence
- Leverage Microsoft Office Suite to produce highquality documents spreadsheets and presentations.
- Exceptional Excel and PowerPoint skills required.
- Assist with tracking and managing departmental KPIs or metrics dashboards.
- Ensure supplies materials and tools are available and organized for the teams daily operations.
Qualifications:
- 13 years of relevant administrative operations or project coordination experience
- High proficiency with Microsoft Office Suite (Excel Outlook Word PowerPoint)
- Highly organized and detailoriented with the ability to multitask across competing priorities
- Strong written and verbal communication skills
- Demonstrated selfstarter and high energy with the ability to operate independently and anticipate team needs
- Techsavvy and resourceful with the ability to solve problems proactively
- Comfortable working in fastpaced highpressure environments
- Collaborative team player with a positive solutionsoriented mindset
- Ability to handle confidential information with discretion
- Full time in office attendance required 5 days per week.
Education / Certifications:
- College degree
- PMP a plus
CyrusOne is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color sex sexual orientation gender identity religion national origin disability veteran status or other legally protected status.
CyrusOne provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and any other state or local laws. We will respond to requests for reasonable accommodations to assist you in applying for positions at CyrusOne or to submit a resume.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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