Administrative Fiscal Support SpecialistTT
Administrative Fiscal Support SpecialistTT
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Salary Not Disclosed
1 Vacancy
Job Description
Description
Title: Administrative & Fiscal Support Specialist
Position Number:TT
Hiring Unit: Office of the Vice President for Research and Innovation (OVPRI) Applied Research Laboratory (ARL)
Location: Manoa Innovation Center (MIC)
Date Posted: April 14 2025
Closing Date: April 28 2025
Band: A
Salary: salary schedules and placement information
Additional Salary Information: Commensurate with education and experience
Full Time/Part Time: Full Time
Temporary/Permanent: Temporary
Duties and Responsibilities
** denotes essential functions)
- ** Provides administrative and fiscal support to the Applied Research Laboratory at the University of Hawaii including requisitions purchase orders travel arrangements PCard transactions inventory control expenditures and monthly budget reports.
- **Supports the preparation drafting completing and disseminating of monthly budget status reports and DIs (distribution of income).
- **Facilitates the review and verification of proposals and budgets to ensure alignment with funding solicitations applicable laws regulations and sponsor as well as University of Hawaii policies.
- **Assists with the creation updating correction and maintenance of database records for extramurally sponsored proposals awards subawards and related documents.
- ** Serves as the primary contact for proposal award and subaward management activities including responding to inquiries ensuring timely of documents resolving compliance concerns tracking unfunded proposals validating document completion and systematically filing records in the official extramural document repository.
- **Assists in reviewing and submitting postaward change requests to extramural sponsors acting as an institutional liaison for postaward changes requiring institutional oversight.
- ** Coordinates with University of Hawaii stakeholders to track and ensure compliance with award conditions emphasizing the timely submission of required reports and adherence to all guidelines.
- ** Ensures the accuracy and relevancy of data related to workload assignments compiling periodic reports on individual workload status and progress to support administrative and institutional purposes as requested.
- ** Engages in training programs covering extramural proposals awards subawards and applicable governmental laws regulations and University of Hawaii policies to ensure thorough understanding and compliance.
- Other duties as assigned.
Minimum Qualifications
Education and Professional Work Experience:- Possession of a baccalaureate degree in Business Administration or related field and 1 year(s) of progressively responsible professional experience with responsibilities for financial management; or any equivalent combination of education and/or professional work experience which provides the required education knowledge skills and abilities as indicated.
Knowledge Skills and Abilities:
- Functional knowledge of principles practices and techniques in the area of governmental accounting finance or business administration demonstrated by knowledge understanding and ability to apply concepts terminology.
- Functional knowledge and understanding of principles theories federal and state laws rules regulations and systems associated with financial or government accounting purchasing/contracting management and payments.
- Demonstrated ability to recognize problems identify possible causes and resolve.
- Demonstrated ability to understand oral and written documentation write reports and procedures and communicate effectively in a variety of situations.
- Demonstrated ability to establish and maintain effective working relationships with internal and external organizations groups team members and individuals.
- Demonstrated ability to operate a personal computer and apply word processing software including Microsoft Office Google Applications and Microsoft Teams.
Desirable Qualifications:
- Familiarity or work experience with the Kuali Financial System (KFS) and/or RCUH Financial Portal.
- Knowledge of the policies and procedures of UH and Research Corporation of the University of Hawaii.
To Apply:Click on the Apply button on the top right corner of the screen to complete an application and upload required documents. Required documents include: 1 cover letter indicating how you satisfy the minimum and desirable qualifications; 2 resume; 3 the names and contact information of at least three professional references; and 4 transcripts showing degree and coursework to date appropriate to the position (original official transcripts will be required at the time of hire. NOTE: Please create a new account if this is your first time applying for a position using NEOGOV.
Inquiries:
Victoria Burkley;
EEO Clery Act ADA
The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment including on the basis of veteran and disability status. For more information visit: is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act annual campus crime statistics for the University of Hawaii may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
In accordance with Article 10 of the unit 08 collective bargaining agreement bargaining unit members receive priority consideration for APT job vacancies. As a result external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with reemployment rights or priority status are responsible for informing the hiring unit of their status.
Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a casebycase basis. For further information please refer to the following link:
Required Experience:
Unclear Seniority
Employment Type
Full-Time
