Fiscal Asst Sr

PositionTitle: Fiscal Asst Sr

Employee Classification: Fiscal AsstSr

College/Division: Cooperative Extension Service

Department: 310021EXTENSN HOME EC PGM UNIT

Internal or External Search:External Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 17.85

Appointment Fulltime Equivalency: 1.0

Exempt or NonExempt: NonExempt

Summary: The department of Extension Family and Consumer Sciences invites you to apply for the position of Fiscal Assistant Sr. We have a dynamic intellectual faculty and student body working toward improving the quality of individual and family life for all New Mexicans.

Classification Summary:
Under general direction performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department. Ensures documents being processed are included in the appropriate accounting period. Posts balances and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency completeness and arithmetic accuracy of account documents and makes adjustments.

Classification Standard Duties:
Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions invoices complex journal entries or other transaction documents for accuracy completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports summaries financial statements statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel account representatives or other appropriate personnel regularly to resolve problems keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment supplies and services within defined limits; May prepare student personnel payroll action miscellaneous jobrelated duties as assigned.

Required Education Experience Certification/License Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Three 3 years of experience related to the standard duties as outlined.; Equivalency:Completion of a postsecondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge Skills and Abilities
KNOWLEDGE:Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices.; SKILLS:Skill in maintaining and reconciling accounting and financial records.; ABILITIES:Ability to effectively communicate.

Job Duties and Responsibilities
Provides fiscal support to Department Head faculty and staff for the departments of Family and Consumer Sciences as well as Extension Family Consumer Sciences. Verifies budget and grant amounts. Monitors accounts. Monitors and processes procurement cards. Reviews financial reports.

Preferred Qualifications

Special Requirements of the Position

Department Contact: Efren Delgado

Contingent Upon Funding:Not Applicable

Bargaining Unit Eligibility:This is a bargaining unit position with American Federation of State County & Municipal Employees (AFSCME).

Standard Work Schedule:Standard (MF 85

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: No or very limited physical effort required.

Lifting Requirements: Requires handling of averageweight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.