Executive Assistant CEO Office
Executive Assistant CEO Office
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Job Description
At Smartvatten we work to save hundreds of millions of liters of water every year. To achieve that goal we believe knowledge is key. Thats why our products and services for the real estate sector and water utilities cover the entire water cycle. Every day we work toward a future where clean water is valued and its responsible use is an ongoing worldwide effort. Our team is passionate about making every drop count!
We are now looking for an Executive Assistant CEO Office to join our growing team in Larvik Norway.
This is a dynamic position that requires professionalism discretion and a high level of organizational capability. The Executive Assistant will serve as a trusted partner to the CEO and CCO playing a key role in ensuring the smooth and efficient operation of executivelevel activities across the organization.
The Executive Assistant will act as a liaison between the CEO CCO the board of directors and senior management teams coordinating highlevel communications and overseeing special projects. All the while maintaining confidentiality and handling complex tasks with a proactive and solutionoriented mindset.
Key responsibilities in this role:
- Provide confidential and strategic administrative support to the CEO office.
- Manage the CEO Offices roadmap and align communication with departmental goals and responsibilities.
- Maintain and coordinate the CEOs and CCOs calendar meetings and events.
- Prepare highquality documents including reports presentations and correspondence.
- Arrange international and domestic travel and accommodations; manage related expense reports.
- Act as the primary point of contact for internal and external stakeholders.
- Handle incoming calls and messages with professionalism accuracy and efficiency.
- Organize and coordinate board meetings and executive outreach efforts.
- Be available and responsive to communications outside of traditional working hours.
- Support in the planning and of special projects and personal commitments as needed.
- Welcome and guide executive guests in person or over the phone.
- Anticipate and prepare information and materials in advance of meetings.
- Resolve calendar conflicts and manage complex scheduling needs.
To succeed in this role youll need:
- Bachelors degree required.
- Minimum 5 years experience supporting CLevel executives in a similar role.
- Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
- Exceptional organizational and timemanagement skills with proven ability to meet deadlines.
- Strong verbal and written communication skills.
- High level of discretion confidentiality and professionalism.
- Ability to handle a fastpaced environment with shifting priorities.
- Flexible availability to support urgent matters outside normal business hours.
- Fluency in a Nordic language is required in addition to fluent English.
Why Smartvatten
Positive Impact: Be part of an innovative company making a real impact on sustainability and water conservation. We are passionate about devoting our talent and efforts to drive for a more sustainable future.
Innovative Environment: Work with talented passionate professionals in a forwardthinking company that values creativity and progress. We understand the power of positive energy and praise our coworkers for a job well done.
Diversity and Inclusion: Collaborate with a team that celebrates diverse ideas and perspectives. We value our differences treat everyone fairly and encourage people to openly share their opinions.
Professional Growth: Explore opportunities for personal and career development. We hire the best talent who share our continuous development mindset.
We are looking forward to your application. Please apply by 4th of May.
Employment Type
Full Time
