Finance and Office Admin Specialist
Finance and Office Admin Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
Finance Care That Feels: Support Seniors Sustain the Mission
With over 80 million care hours delivered yearly Home Instead Telford North stands as a benchmark in home care excellence. Part of a globally respected care franchise they ve earned top inspector ratings and countless family trust stories. Their mission: to change the face of ageing. Their team: passionate professional and purposedriven. As they grow they seek experts in finance and administration who want to build meaningful careers while helping redefine how the world supports its elderly.
Job Description
Become our clients Finance and Office Admin Specialist and take charge of essential financial operations and franchisewide administrative functions. Youll ensure accuracy in financial processes maintain smooth daytoday support and contribute to key projects for successful . Your role directly supports leadership and the delivery of exceptional personalized home care services.
Shift: Mid Shift (Monday to Friday 02:00 PM 11:00 PM)
Work setup: Onsite Alabang
- Manage invoicing and payroll administration including entering billing hours and expenses
- Process invoices and follow up with clients and suppliers as needed
- Reconcile bank statements ensuring accuracy in all calculations and data entries
- Contribute to process improvements through costbenefit analysis
- Prepare financial reports with key performance indicators and explanatory notes
- Respond to financerelated queries and provide assistance to stakeholders third parties and clients
- Assist in preparing and managing annual budgets and monthly forecasts
- Prepare reports comparing actual versus budgeted and forecasted figures with variance explanations
- Provide financial data to support business decisions including pricing and contract terms
- Provide administrative support to the Franchise Owner General Manager and Senior Leadership Team
- Maintain and update MS Teams sites ensuring current documentation and archiving outdated files
- Draft written communications for clients and staff on behalf of the senior leadership team
- Prepare business documents including employment contracts and regulatory returns
- Develop and maintain organized filing and database systems
- Support project implementation and ensure timely adoption of new initiatives
- Liaise with the IT support provider to resolve issues and implement improvements
- Assist with GDPR compliance business continuity planning and insurance renewals
- Coordinate travel arrangements meetings and events
- Monitor the company mailbox and respond to emails promptly
- Ensure compliance with Home Instead s Equality Diversity and Equal Opportunities Policy
- Organize office safety measures and maintenance activities as needed
- Perform other duties essential to the successful operation of the business
Requirements
The Qualifications We Seek
- 3 5 years of experience in a financerelated role
- Proven experience in Xero bookkeeping and preparing management accounts
- Tertiary qualification in Finance or Accounting
- Strong knowledge of financial regulations and accounting procedures
- Excellent organizational skills with the ability to manage multiple tasks and deadlines
- Strong analytical skills including report writing and data interpretation
- High attention to detail and accuracy even under pressure
- Selfmotivated proactive and adaptable with a strong work ethic
- Excellent written and verbal communication skills
- Teamoriented with the confidence to work independently when needed
- Proficient in Microsoft Office 365 and quick to learn new technologies
- Demonstrated experience in office administration in a fastpaced environment
- Ability to handle confidential and sensitive information with professionalism and discretion
Benefits
Exciting Perks Await!
- Day 1 HMO coverage with free dependent
- Competitive Salary Package
- Night differential pay to maximize your earnings
- Prime office locations in Alabang (Easy access to MRT stations restaurants and banks)
- Mid shift schedule
- Fixed weekends off
- Unlimited upskilling through Emapta Academy courses (Want to know more Visit 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
- Exclusive Emapta Lifestyle perks (hotel and restaurant discounts and more!
- Unlimited opportunities for employee referral incentives across the organization
- Standard government and Emapta benefits
- Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
- Fun engagement activities for employees
- Mentorship and exposure to global leaders and teams
- Career growth opportunities
- Diverse and supportive work environment
Welcome to Emapta Philippines!
Join a team that values camaraderie excellence and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024 Emapta stands proudly alongside industry giants offering stability and exciting career opportunities. Your career flourishes here with competitive compensation international clients and a work culture focused on collaboration and innovation. Work with global clients across industries supported by a stable foundation and likeminded professionals passionate about making an impact. Apply now and be part of the #EmaptaEra!
The Qualifications We Seek 3 5 years of experience in a finance-related role Proven experience in Xero, bookkeeping, and preparing management accounts Tertiary qualification in Finance or Accounting Strong knowledge of financial regulations and accounting procedures Excellent organizational skills with the ability to manage multiple tasks and deadlines Strong analytical skills, including report writing and data interpretation High attention to detail and accuracy, even under pressure Self-motivated, proactive, and adaptable with a strong work ethic Excellent written and verbal communication skills Team-oriented with the confidence to work independently when needed Proficient in Microsoft Office 365 and quick to learn new technologies Demonstrated experience in office administration in a fast-paced environment Ability to handle confidential and sensitive information with professionalism and discretion
Employment Type
Full Time
