Executive Assistant - Premier Performance and Transformation Office 118042
Executive Assistant - Premier Performance and Transformation Office 118042
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Job Description
Job Title:Executive Assistant Premier Performance and Transformation Office
Work Place Flexibility: Onsite
Legal Entity:Entergy Services LLC
Job Summary/Purpose
This position will coordinate all administrative functions and provide multifaceted administrative support to the Premier Performance and Transformation Office (PPTO) which is a dynamic fastpaced team. This role is critical in ensuring the smooth and efficient operation of the PPTO function enabling the team to focus on supporting the enterprise on its Path to Premier. Responsibilities typically include: scheduling meetings maintaining the calendar making travel arrangements managing badging for outside contractors etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support accurately producing a variety of reports and presentations using the appropriate software for word processing graphics and spreadsheets preparing and/or updating functionally related reports and records developing and/or participating in special projects.
Job Duties/Responsibilities
- Manage the calendars and schedules of the PPTO vice presidents coordinating meetings appointments and travel arrangements
- Prepare and distribute agendas presentations and other materials for Transformation team meetings and executivelevel discussions
- Serve as the primary point of contact for stakeholders responding to inquiries and routing requests appropriately
- Assist with the preparation of reports presentations and other documentation related to Transformation projects and initiatives
- Process badges and access for outside contractors
- Coordinate and oversee special events conferences and other Transformationrelated activities
- Provide administrative support for the Transformation team including expense reporting records management invoice processing and supplies procurement
- Collaborate with crossfunctional teams and departments to facilitate information sharing and ensure seamless coordination
- Anticipate the needs of the Transformation leaders and proactively provide support to enhance their productivity and effectiveness
- Handle multiple assignments work within deadlines and maintain confidentiality and discretion when handling sensitive information and materials
Minimum Requirements
Minimum education required of the position
- Typically requires vocational training apprenticeships or the equivalent experience in related field (not typically required to have a fouryear degree).
Minimum experience required of the position
- 8 years
- Experience supporting leadership at the VP level is a plus
Minimum knowledge skills and abilities required of the position
- Advanced knowledge of Microsoft Word
- Proficiency in PowerPoint Excel Teams and SharePoint is a plus
- Familiarity with Wave is a plus
- Demonstrated ability to work independently exercise sound judgment and maintain a high level of discretion and confidentiality
- Exceptional organizational and time management skills with the ability to prioritize and multitask effectively
- Strong written and verbal communication skills with the ability to interact with individuals at all levels of the organization
- Emotional intelligenceability to work with a team be patient and selfaware to maintain balance amid opposition and change and to be multiculturally aware and sensitive
Any certificates licenses etc. required of the position
- None
Primary Location: LouisianaNew OrleansLouisiana : New Orleans
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT
Number of Openings: 1
Req ID: 118042
Travel Percentage:Up to 25
An Equal Opportunity Employer Minority/Female/Disability/Vets. Please click here to navigate to EEO page or see statements below.
EEO Statement:The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race color religion sex gender sexual orientation gender identity or expression national origin age disability genetic information marital status amnesty or status as a protected veteran in accordance with applicable federal state and local laws. The Entergy System of Companies complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including but not limited to recruiting hiring placement promotion termination layoff recall transfer leaves of absence compensation and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race color religion sex gender sexual orientation gender identity or expression national origin age genetic information disability or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility:Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant employee or third party on his or her you are an individual with a disability and you are in need of an accommodation for the recruiting process please clickhereand provide your name contact number the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities:As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
The nonconfidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please to schedule a time to review the affirmative action plan during regular office hours.
EEI Testing:
One way that Entergy has found to identify and assess the abilities and skills needed for certain jobs is through preemployment testing. If this position does require an EEI test the type of test will be located under the qualifications section of the job posting. If you are invited to a test session we strongly recommend you review and complete the practice test as well as review the testing brochure for your respective test. The test brochure will give you critical information on the test such as time allocated and Preemployment Testing: of questions. Also keep in mind that the actual test is timed; you should practice timing yourself while doing the practice tests. The practice test information and test brochures can be located by going to the EEI website numberLogon ID: entergy password: practice test 2 words).Travel expenses incurred in connection with EEI testing are nonreimbursable.
In addition to EEI testing there is also FitforDuty testing which will identify and assess the abilities and skills needed for certain jobs. If this position does require FitforDuty testing the type of test will be located under the qualifications section of the job posting.
WORKING CONDITIONS:
As a provider of essential services Entergy expects its employees to be available to work additional hours to work in alternate locations and/or to perform additional duties in connection with storms outages emergencies or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Employment Type
Full-Time
