Administrative Assistant III McNair and Upward Bound Programs

The Office for Equity & Inclusion provides leadership and guidance to address systemic inequities for all members of the Wesleyan community. Our culture of inquiry approach to enhancing the educational living and learning experience is designed to promote a healthy thriving campus climate and a community of excellence predicated on respect for others.

Reporting to the Director of the McNair Program the administrative assistant is responsible for providing administrative support for McNair and Upward Bound programs as well as to align programs within the wider Office for Equity & Inclusion.

The McNair and Upward Bound Programs are U.S Department of Education funded programs. The Upward Bound grants held by Wesleyan University serve and support high school students at Maloney High School in Meriden Platt High School in Meriden and Middletown High School. The McNair grant held by Wesleyan serves and supports juniors and seniors at the university who are working toward degrees and eventual graduate school in science and math fields.

Responsibilities include:

• Providing reception and managing inquiries to the shared office for McNair and Upward Bound.
• Performing a variety of administrative functions including maintaining calendars and files organizing meetings managing office procedures updating websites using Cascade Management System and ordering supplies.
• Creating and managing correspondence for students advisors school personnel university staff and faculty and community contacts.
• Processing Workday supplier expense and procurement invoices and purchase orders; reconciling Pcards; and verifying time effort report.
• Managing student employment hiring processes.
• Assisting with professional development and travel arrangements for staff.
• Coordinating logistics for programs and events including; but not limited to: room reservations food / catering and arranging travel for students participating in various summer programs and withinprogram excursions.
• Tracking information related to different events and programs and generating relevant reports as needed.
• Preparing documents and/or handouts for meetings and trainings.
• Performing other duties as assigned.

This is an oncampus 0.80 FTE position in the Secretarial/Clerical Bargaining Unit. The position work approximately 28 hours per week for 52 weeks per year.

Thisposition willoccasionally berequired to work late afternoon/early evenings and weekends for major events.

This position is oncampus and funding has been approved through Fall 2027.

MINIMUM QUALIFICATIONS:

Associate Degree and four years of related experience or an equivalent combination of education training and experience.
Ability to set priorities to take initiative to manage multiple duties with minimal supervision and to pay close attention to detail.
Demonstrated expertise in: Word Excel and other Microsoft applications; email applications; Google Drive.
Experience with webpage and database management applications.
Ability to work effectively with students families faculty staff and visitors.
Ability to maintain confidentiality and manage sensitive documents.
Demonstrated commitment to work within a diverse environment and interact collegially with individuals of different backgrounds.
Strong organizational skills.
Effective communication skills.
Ability to commit to a flexible work schedule.

PREFERRED QUALIFICATIONS:

Demonstrated experience with Workday EMS Handshake Cascade Management System Workforce Time OneSource and other Wesleyanspecific software applications.

Additional Application Instructions:

Position is open until filled. For full consideration please apply by April 25 2025 when first review of applications will begin.

All offers to external applicants are contingent on the candidates completion of a preemployment background check screening to the satisfaction of Wesleyan University.

Wesleyan University located in Middletown Connecticut does not discriminate on the basis of race color religious creed age gender gender identity or expression national origin marital status ancestry present or past history of mental disorder learning disability or physical disability political belief veteran status sexual orientation genetic information or nonpositionrelated criminal record. We welcome applications from women and historically underrepresented minority groups. Inquiries regarding Title IX Section 504 or any other nondiscrimination policies should be directed toVice President for Equity and Inclusion Title IX and ADA/504 Coordinator.

Wesleyan University complies with the Clery Act and maintains records of campus crime statistics and security policies. Copies of Wesleyan Universitys Clery Act Report are available on request and online at is taken into consideration in the determination of salary offers. For more information visit offers a broad range of employee benefits and development opportunities including comprehensive group insurance plans wellness programs and incentives generous paid time off and retirement plans flexible work schedules employee and dependent tuition programs for those who qualify.

Detailed information on the benefits of working at Wesleyan is located at:https://wesleyan/hr/careers/.