Business Coordinator
Business Coordinator
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Job Description
Job Title
Business CoordinatorAgency
Texas A&M UniversityDepartment
Academic Accounting and Business ServicesProposed Minimum Salary
CommensurateJob Location
College Station TexasJob Type
StaffJob Description
Who we are
Academic Accounting & Business Services has the honor to provide finance and business services to several units on campus including (but not limited to) Office of the Provost Office of the President Division of Marketing & Communications and the Higher Education Center at McAllen. We have over 45 departments within our service base and utilize a specialized pooled team approach to meet the expanding needs of these growing units. AABS reports up to the Associate Vice President & Deputy CFO with a customer service focus guiding everything that we do. We enjoy developing customer relationships and being innovative and strategic in everything we do. We are committed to supporting a positive and friendly working environment for all. To learn more about us please visit our website we want
Were looking for Business Coordinator IIsand IIIs to join our team. The Business Coordinator provides support and coordination of a variety of business activities requiring independent judgment including reviewing business documents and assisting in developing monitoring and reporting accounts and budget data as directed by supervisor.
What you need to know
Salary: Compensation will be commensurate to selected hires experience.
Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.
Minimum qualifications for a Business Coordinator II: Bachelors degree or equivalent combination of education and experience and three years of related experience in general office accounting or personnel operations.
Minimum qualifications for a Business Coordinator III: Bachelors degree or equivalent combination of education and experience and four years of related experience in general office accounting or personnel operations.
*Compensation and classification is based on the analyses of the above qualifications during the recruitment process.
Knowledge Skills and Abilities:
Ability to use spreadsheet software to compile compute organize and present data for use in reports and other tracking activities.
Excellent oral and written communication skills demonstrating a knowledge of proper spelling grammar punctuation and sentence structure to ensure that written communication is clear concise and error free.
Ability to prepare and make presentations.
Ability to establish and maintain cooperative working relationships with other Academic Affairs Business Services team members and TAMU internal and external customers.
Ability to interpret and explain state and TAMU regulations/rules policies and procedures to staff customers and vendors.
Job Responsibilities:
General AABS Expectations/Customer Service and Support Maintains general knowledge of all departments served by AABS especially those assigned. Provides excellent customer service and serves as the primary point of contact for departmental liaisons for accounting matters.Handles assigned email correspondence and telephone inquiries about business procedures.Takes ownership of customer service responsibilities. Provides oneonone training with customers as requested.Attends monthly department meetings for customers assigned. Provides support to the Director and Business Administrators.
Purchasing Provides advice to customers for purchasing depending upon dollar amount and type of goods or services being purchased. Maintains extensive knowledge pertaining to TAMU Purchasing Guidelines and the purchasing system; assists customers with troubleshooting and all other system related inquiries.Reviews items submitted via the Departmental Cover Sheet (DCS) for processing by ATS team.Maintains knowledge of contract requirements and identifies situations when a contract may be .
Accounts Payable Maintains knowledge pertaining to TAMU Guidelines for the Disbursement of Funds and the accounts payable system AggieBuy). Identifies and resolves issues before approving for processing.Followsup and researches past due statements to determine if paid or if payment needs to be processed.
Payment Cards Maintains extensive knowledge pertaining to TAMU Guidelines for the Disbursement of Funds and TAMU Payment Card policies procedures rules and regulations; advises customers on best practices and use of Payment items submitted via the Departmental Cover Sheet (DCS) for processing by ATS customers with process and necessary paperwork to dispute fraudulent charges.
Account Reconciliations and Maintenance of Laserfiche Database Reconciles accounts for assigned departments in accordance with TAMU Standard Administrative Procedure 21.01.01.M1.01 and ATS established policies and procedures identifying items for research/review/correction. Completes the account reconciliations within 25 calendar days of FAMIS month end monthly housekeeping on assigned department folders in Laserfiche after monthly with working the Quality Assurance folder in Laserfiche to complete any missing metadata fields so transactions can be properly filed.
Accounts Receivable Maintains an extensive knowledge of accounts receivables and cash handling and communicates appropriate procedures to security of all funds and maintains segregation of duties as appropriate.Maintains extensive knowledge regarding the iPayments system. Prepares Interdepartmental Transfers (IDTs) as necessary to charge other TAMU department for goods or services provided.Prepares internal and/or iPayment invoices to bill TAMU and nonTAMU entities for goods or services.Communicates with department on status of payment and assists with collection efforts as needed.Assists ATS Processing Team in the preparation of timely deposit of revenues and reduction to expense transactions to appropriate accounts.
Why Texas A&M University
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect Excellence Leadership Loyalty Integrity and Selfless Service.
We are a prestigious university with strong traditions Core Values and a community of caring and collaboration. Amenities associated with a major university such as sporting and cultural events stateoftheart recreation facilities the Bush Library and Museum and much more await you. Experience all that a big city has to offer but with a reasonable costofliving and no long commutes.
Health dental vision life and longterm disability insurance with Texas A&M contributing to employee health and basic life premiums
Up to eight hours of paid sick leaveand at leasteight hours of paid vacationeach month
Automatic enrollment in theTeacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to freeLinkedIn Learning training webinars and limited financial support to attend conferences workshops and more
Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee
All positions are securitysensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.
Equal Opportunity/Affirmative Action/Veterans/Disability Employer.
Required Experience:
IC
Employment Type
Full-Time
