Office Coordinator
Office Coordinator
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Job Description
Were Looking for an Office Coordinator Be the Heart of Our Helsinki Office!
Do you thrive in a dynamic environment where no two days are the same Do you take pride in creating a vibrant well-run workplace that supports and energizes the people around you
Were looking for a highly organized and proactive Office Coordinator to become the backbone of our Helsinki headquarter. Supporting around 75 international colleagues youll be the go-to person for all things office-relatedensuring smooth daily operations nurturing a positive office atmosphere and providing essential administrative support.
Your Key Responsibilities
- Operational Excellence: Keep the Helsinki office running like clockwork. Handle all aspects of office administration - everything from meeting arrangements and travel bookings to vendor communication and office supplies.
- Craft a Thriving Workplace: Create and maintain a welcoming inspiring office atmosphere. From a tidy well-stocked workspace to an energizing environment your influence will be felt every day.
- Team Player & Culture Champion: Help onboard new colleagues organize internal events and be a friendly reliable point of contact for our teams. Youre the eyes and ears of the officeready to support inform and connect.
- Client-Facing Professionalism: Greet visitors warmly respond to general emails and represent the company with professionalism and positivity.
- Administrative Powerhouse: Support Finance and Human Resources functions with tasks such as invoice handling coordinating employee benefits and welcoming new employees and collaborating with other departments on various administrative needs.
- Office as Your Business Card: Ensure the office is always organized stocked and presentableyou take pride in a space that reflects our culture and professionalism.
What Youll Bring
- You thrive in a fast-paced setting and juggle tasks with ease (and a smile!)
- Exceptional organizational and time management skillsattention to detail is your superpower.
- A customer service mindset: you love supporting others and contributing to a positive workplace.
- A hands-on can-do attitude with great problem-solving instincts.
- Fluency in Finnish and English is a must
- Solid Microsoft Office skills.
- A passion for operational excellenceyou love the hands-on nature of keeping an office running smoothly.
- (Please note: due to the nature of this role remote work is not possible.)
How we support you:
- Quarterly Sports & Culture and massage benefits
- Chance to earn up to 12 bonus vacation days annually
- Culture & Community: Friday hangouts international colleagues and other fun events
- Support from your international team and thorough onboarding
Long-Term Career Opportunity
Were looking for someone ready to grow with us and become a key part of our office community.
Ready to Make a Difference
We cant wait to meet you! Please send us your application no later than June 27th we will be reviewing applications and starting interviews during this period.
Employment Type
Full Time
