Sr Executive Administrative Assistant
Sr Executive Administrative Assistant
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1 Vacancy
Job Description
Overview
Tanaq Support Services (TSS) delivers professional scientific and technical services and information technology (IT) solutions to federal agencies in health agriculture technology and other government services. TSS is a subsidiary of the St. George Tanaq Corporation an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.
About the Role
We are seeking a Sr. Executive Administrative Assistant to provide professional administrative support to senior executives at our clients organization. All areas of responsibility require multitasking and interaction with internal and external executives and agency programs.
This is an entirely onsite position based in Atlanta GA.
Responsibilities
- Facilitate VIP visits for the Director and other Senior Staff. Plan schedule ensure security clearance is processed prior to visit escort visitors to appropriate meetings and/or events. Conduct visitor coordination for nonUS Citizens by utilizing the NCAMS system to properly clear nonUS visitors.
- Manage and secure space to accommodate meetings and events using conference areas and internal resources to include minor logistics.
- Triage phone communication for the Senior Executive Staff.
- Prepare Senior Executive Staff reports training requests and briefing materials while using information from emails and other sources for anticipated events corresponding reference documents and notations on special issues. Ensure documents are in the proper agency format.
- Ensure efficient and immediate arrangement and coordination of calendar scheduling meetings events prepare itineraries for Senior Executive Staff. This role is required to ensure adequate and final agendas are distributed to external partners stakeholders and other representatives.
- Prepare and coordinate all domestic and international travel orders and other documents for Senior Executive Staff using government travel system.
- Troubleshoot phone computer and other equipment issues.
- Collect and analyze data for special projects while working together with other agency sources in developing presentations briefings materials talking points and award materials.
- Be detail oriented and display excellent written and verbal communication skills and act as a liaison between Senior Executive Staff other agency offices national and international organizations to facilitate meeting and invitational requests. Information may consist of policy procedure correspondences and other confidential and sensitive information. This role is required to be in compliance with federal and agency guidelines.
- Serve as the liaison for the Business Operations and Management Team (BOM) for time and attendance (TASNET) and initiate VISA requests.
- Prepare monthly calendar reports for posting on the web; and update spreadsheet information on the workgroups.
- Prepare and submit monthly project summary reports including accomplishments and deliverables/documents produced.
Required Skills and Experience
- Prior experience working in a public health agency or setting is required.
- Prior experience coordinating travel orders including inputting and processing in the CONCUR travel system.
- Prioir experience ensuring efficient and immediate arrangement and coordination of calendar scheduling meetings events preparing itineraries for Senior Executive Staff etc.
- Prior experience processing time and attendance in the TASNet system.
- Prior experience assisting with preparing standard administrative documentation such as small purchase requests training requests NCAMS requests visitor requests VISA requests travel requests leave requests etc.
- Proficient in Microsoft Office Suites (Word Excel Outlook PowerPoint and SharePoint).
- Excellent written and verbal communication and attention to detail are a must.
- Ability to handle confidential information.
- Ability to obtain government clearance.
- Maintain a Drugfree workplace.
- Must be legally authorized to work in the United States without the need for employer sponsorship now or at any time in the future.
Education and Training
- Bachelors Degree plus 5 years of CSuite Executive Assistance experience; 68 years of experience in lieu of Bachelors Degree may be considered.
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer. May need to lift 25 pounds occasionally.
Who We Are
Tanaq Support Services strives to deeply understand and analyze our clients vision needs and requirements so we may provide alternative solutions empowering them to choose the best resolution. We aim to achieve excellence by delivering on our commitments to our clients employees and partners. With 20 years of experience in the industry SGT has subsidiaries specializing in project and programmatic support public health environmental investigation facility maintenance IT/technical services and construction services.
Our Commitment to NonDiscrimination
Tanaq Support Services is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to disability status as a protected veteran or any other status protected by applicable federal state or local law. Tanaq complies with the Drugfree Workplace Act of 1988 and EVerify.
If you are an individual with a disability and need assistance completing any part of the application process please email to request a reasonable accommodation. This email is for accommodation requests only and cannot be used to inquire about the status of applications.
Notice on Candidate AI Usage
Tanaq is committed to ensuring a fair and competitive interview process for all candidates based on their experience skills and education. To ensure the integrity of the interview process the use of artificial intelligence (AI) tools to generate or assist with responses during phone in person and virtual interviews is not allowed. However candidates who require a reasonable accommodation that may involve AI are required to contact us prior to their interview at
To view this job and apply please visit:
Experience:
Senior IC
Employment Type
Full-Time
Key Skills
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