Internship - Office Manager
Internship - Office Manager
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Job Description
At AlBirunia smoothprocesses and systems are the key to our success for a sustainable green energyproviding.
Were looking for an officemanager who has excellent organizational skills and a personable disposition tokeep us thriving.
The ideal candidate will havea natural flexibility in handling daytoday routines as well as surprises. Theoffice manager will provide strong reliable support for operations by creatingprocedures and communicating them company wide and by maintaining employeesafety. This person will also help us achieve organizational efficiency bynurturing a positive inclusive work environment.
Objectivesof this role
- Oversee visitors to the office and ensure a friendly personal experience
- Ensure peak operations for the organization and implement preventive measures for potential issues
- Implement policies and procedures measure outcomes against standards and improve operational flow
- Coordinate internal and external resources and cultivate relationships with vendors
- Respond to requests and questions about office operations
Requirements
Responsibilities
- Ensure office efficiency by maintaining common areas organizing procedures handling correspondence managing file systems and overseeing supplies and equipment
- Oversee daytoday office activities as the main point of contact in the reception area and keep management informed regularly via performance reports
- Provide direct administrative support as needed including scheduling appointments meetings and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
- Oversee and maintain office equipment for uninterrupted function identify needs and acquire supplies manage vendor relationships and coordinate food deliveries when requested
- Manage all aspects of space/infrastructure planning (ex: moves additions changes to workstations) and provide answers resources and solutions when requested
DigitalMarketing & AIEnhanced Content
- Create and manage content for website social media email marketing and digital ads.
- Utilize AIpowered copywriting tools (e.g. ChatGPT Jasper to generate engaging content and optimize SEO.
- Develop and execute targeted digital campaigns (e.g. LinkedIn Ads Google Ads HubSpot marketing automation).
Sales& Marketing Collateral Creation
- Design professional and visually compelling sales collateral including brochures presentations case studies and pitch decks.
- Use tools like Adobe Creative Suite (Photoshop InDesign Illustrator) Canva or Figma to create marketing assets.
- Leverage AI tools (e.g. Midjourney DALLE Adobe Firefly RunwayML) to enhance visuals and optimize creative workflows.
Events& Partner Marketing
- Support industry conferences and trade shows ensuring the company has highquality marketing materials for exhibitors attendees and speakers.
- Collaborate with partners and sales teams to tailor marketing assets for specific client needs.
Brand& Communication
- Ensure all sales and marketing materials align with brand guidelines maintaining a professional and consistent voice.
- Develop creative storytelling techniques to highlight solar thermal solutions and their impact.
Requiredskills and qualifications
- Two or more years of experience in office management (could be less)
- Strong timemanagement and people skills high degree of flexibility and excellent multitasking ability
- Proficiency with office applications and aptitude for learning new software and systems
- Ability to maintain the confidentiality of company information
- Excellent written and verbal communication skills in English & Swedish.
Benefits
Preferredskills and qualifications
- Bachelors degree or equivalent
- Experience in developing internal systems
- Advanced computer skills and experience with online platforms
- You will enjoy a happy and dynamic team
- Continues knowledge enriching withthe renewable energy industry especially solar
- Happy reluctant events and seminars
- Training Courses
- Remote and onsite working
Employment Type
Intern
Key Skills
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