Director Projects Management

Type of Appointment:FullTime At Will

Job Classification:Management Personnel Plan (MPP II)

Anticipated Hiring Range: $100008 $114996 annually(Commensurate with experience and qualifications)

Work Hours: Monday Friday 8am 5pm unless otherwise notified

Recruitment Closing Date: Open until filled

Priority Application Date: March 12 2025

THE DEPARTMENT:

The Process and Project Management Office (PPMO) provides central technology management oversight for new and existing campuswide technology initiatives. This oversight includes technology focused project management and project reporting for significant processes. The PPMO also provides project management for university wide initiatives.

DUTIES AND RESPONSIBILITIES:

Leadership and administration of the Project Management Office

• Works cooperatively with and ensures that project coordinators work cooperatively with the appropriate University and project clients/stakeholders to clarify specific needs and requirements.
• Keeps client/stakeholder and appropriate sponsors uptodate on project status throughout process.
• Ensures all projects are completed within budgets and schedules while meeting client/stakeholder needs business objectives and design guidelines. Works cooperatively with and ensures each project manager.
• Works cooperatively with the appropriate Client Sponsor with other senior division unit management and other service providers to develop overall program scope strategy and requirements.

Responsible for ensuring that project coordinators follow the documented project lifecycle from the planning phase through project closure

• Ensure that all projects are delivered ontime within scope and within budget
• During project planning assist in the definition of project scope and objectives involving all relevant stakeholders and ensuring technical feasibility
• Ensure resource availability and allocation prior to approving project requests
• Develop a detailed project plan to monitor and track progress
• Manage changes to the project scope project schedule and project costs using appropriate verification techniques.
• Measure project performance using appropriate tools and techniques
• Report and escalate to management as needed
• Successfully manage the relationship with the client and all stakeholders
• Perform risk management to minimize project risks
• Establish and maintain relationships with third parties/vendors
• Create and maintain comprehensive project documentation

Builds strong relationships with various areas across campus to understand the university challenges and opportunities as they relate to information technology

• Works closely with the AVP of the PPMO and university management to determine strategic directions and tactical approaches to the application of appropriate accessible and secure technology for the campus.
• Manages the portfolio of projects by division monitors progress and works with the project managers to ensure successful completion.
• Create a collaborative partnership among leaders and stakeholders and enables resource demand planning change management and project pipeline planning decisions.

Oversee various programs such as change management records information management and onboarding of certain software systems like 25 Live Slate and other IT supported systems.

• Ensure program and onboarding documentation is followed and kept uptodate.
• Perform yearly maturity assessments on primary program documentation and biyearly maturity assessments on secondary program documentation.

Serves as representative of the PPMO or or of the Division of IT & IP in working groups meetings or university level initiatives as needed.

• Work in collaboration with the AVP of the PPMO and other IT leaders on the strategic planning initiatives projects and related assignments.

QUALIFICATIONS:

• Bachelors Degree Business administrative computer science or related field is required
• Valid Driver License Valid and in State
• 5 years related experience overseeing projects including management experience.
• Strong functional and working knowledge of enterprise information systems policies and guidelines reporting software
• Ability to analyze software functionality through technical documents perform fitgap analyses and design and document efficient and effective work practices.
• Strong managerial and supervisory skills demonstrating the ability to effectively lead others and those reporting into the Project Management Office
• Demonstrated success partnering with and influencing senior leadership
• Demonstrated ability to manage large complex projects on time and within budget
• Ability to express complex technical concepts effectively to people without technical backgrounds both verbally and in writing
• Excellent interpersonal skills and ability work effectively with end users
• Excellent written and oral communication skills. Ability to make presentation to large groups.

PREFERRED EXPERIENCE:

• PMP or other project management certificate
• Masters degree

Out of State Work

The California State University (CSU) system is a network of twentythree public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU OutofState Employment Policy prohibits hiring employees to perform CSUrelated work outside California. For more information go to the CSU OutofState Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified information determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Conflict of Interest

This position is a designated position in the California State Universitys Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information go to the CSUs Conflict of Interest Policy.

Outside Employment Disclosure

Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July within 30 days of accepting outside employment and upon their managers request. For more information go to the Outside Employment Disclosure Policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at: and Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Cal Poly Pomona is an Equal Opportunity Employer committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race color religion national origin sex gender identity/gender expression sexual orientation marital status pregnancy age disability genetic information medical condition and veteran or military status. We engage the talents of all qualified workers regardless of their background. More information is available at Equal Employment Opportunity statement.

Other Notices

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