Procurement Administrator

Title: Procurement Administrator
Division Name: Student Affairs
Department: Event Management Dining and Hospitality

Job Summary

The Department of Event Management Dining and Hospitality (EMDH) is one of 15 departments within the Division of Student Affairs. It provides the campus community and guests with highquality efficient and innovative event services and dining options in a variety of settings dedicated to accentuating and enhancing the campus experience in a diverse community.

This position reviews all menus and forecast information that is provided by the unit chef in order to determine products that need to be purchased. This position also prepares and places food and supply orders prepares all supply documents keeps record of incoming and outgoing stock as well as assists with loading unloading and moving stock. The Procurement Administrator also maintains a running inventory of all food and supplies used by the unit and resolves problems associated with back ordering shipping and storage.

Whether its to find a place to study gather with friends enjoy a bite to eat or plan a large event the Department of Event Management Dining and Hospitality takes great pride in providing welcoming and inclusive spaces highquality food services and experienced and professional staff who care about making every experience individualized and extraordinary. It is our philosophy to recruit inspire and retain talented team members and promote wellness and foster their development. It is our goal to promote a more fully diverse and inclusive campus community.

Additional Information

University Benefit Highlights:
Insurance benefits including health dental vision and life
Retirementand supplemental retirement planning options
Tuition waiver benefitsavailable to staff as well as their eligible dependents
Paidholiday/administrative closuresduring Thanksgiving and Winter Breaks
Paidbenefit time

For more University Benefit information: regarding eligibility for participation in the State Universities Retirement System and the State of Illinois Group Insurance program can be reviewed herehttps:// Rate / Pay Rate

$4108 per month

Required Qualifications

1. High school diploma or equivalent.
2. Any one or combination totaling four 4 years 48 months) from the categories below:
A. Coursework in hospitality administration/management culinary science food services management or a closely related field as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one 1 year 12 months)
Associates Degree 60 semester hours) equals eighteen months 18 months)
90 semester hours equals two 2 years 24 months)
Bachelors Degree 120 semester hours) equals three 3 years 36 months)
B. Food service management work experience.
3. A final candidate must complete a postoffer preemployment physical exam. Employment is contingent on the successful result of the preemployment physical.

Preferred Qualifications

1. Full knowledge of current food management techniques which include purchasing food production and control service personnel management marketing financial management facilities management and health and safety regulations.
2. Supervisory and leadership skills; ability to train instruct and discipline employees; ability to organize prioritize and assign duties; ability to meet deadlines.
3. Ability to read understand follow and enforce all policies and procedures especially those pertaining to sanitation and safety; ability to regulate sanitation guidelines to preserve franchise standards.
4. Strong interpersonal skills; cooperative flexible and customeroriented; ability to deal effectively with employee and customer conflicts; the ability to produce results working as part of a team or committee.
5. Computer skills including menu management systems; accurate record keeping skills; ability to communicate effectively both orally and in writing.
6. Ability to analyze a Profit and Loss statement recognize problem areas and recommend corrective controls.
7. Full knowledge and acceptance of principles of diversity.

Work Hours

May vary but typical hours will occur between 5am and 4:30pm. Weekend availability may be required.

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

This position requires standing walking use of fingers and hands reaching lifting (up to 35 pounds) kneeling stooping crouching speaking seeing tasting and smelling.

Ability to stand for an extended period of time without a significant rest period.

Must be able to deal with extreme cold 10F) and extreme heat 90F).

Proposed Starting Date

May 2025

Required Applicant Documents

Resume
Reference List

Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Optional Applicant Documents

Transcripts See Special Instructions to Applicants section
Certification of Retirement Annuity

Please Note: These documents may be submitted online in order to complete the application process. Please have these documents ready prior to clicking on Apply

Special Instructions for Applicants

Please fully complete the entire application including but not limited to the education and work history portions. Be specific on your work history including employment dates (if parttime you must list the number of work hours) and duties for all positions held. Applicable parttime work experience will be considered toward qualifying for this position; however it will be converted to a fulltime equivalency to determine combined length of experience. Please do not put see resume in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.

If you are using college or university coursework to qualify for this position then transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.

A copy of any related certifications must be submitted prior to the application deadline to receive maximum eligible points on the exam. Copies can either be uploaded with your application or submitted via the options listed below.

To be eligible for Veterans Preference points on the exam appropriate military service documentation such as a DD214 must be submitted prior to the application deadline.

Fax: 309.438.0011 Attn: Breanna Crippen
Address: Illinois State University
Human Resources
Campus Box 1300
Normal IL

The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position you will receive a score calculated based on your education and experience and your name will be placed on the active employment register by exam score. After the application deadline the names within the top three scores will be referred to the department for interview.

Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired outofstate candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois drivers license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.
Applicants for this position must be authorized to work in the U.S. without ISU sponsorship. Sponsorship for work authorization will not be considered for this position.

Contact Information for Applicants

Breanna Crippen
Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable an employment history review based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system please call Human Resources at .