UNIV - Administrative Coordinator I - Department of Health Sciences and Research

Job Description Summary

The Administrative Coordinator I is responsible for overseeing procurement contract management and administrative support functions for College Research Operations and the Center for Rehabilitation Research in Neurological Conditions. This role requires strong knowledge of procurement processes contract negotiation financial compliance and event coordination along with excellent organizational and communication skills.

Entity

Medical University of South Carolina (MUSC Univ)

Worker Type

Employee

Worker SubType

Classified

Cost Center

CC000222 CHP HS&R Admin

Pay Rate Type

Hourly

Pay Grade

University05

Pay Range

38985...000

Scheduled Weekly Hours

40

Work Shift

Job Description

35 PROCUREMENT. Analyzes all applicable policies and procedures and determines best practices for submitting procurement requests for all College Research Operations and Center for Rehabilitation Research in Neurological Conditions activities. Serves as procurement subject matter expert by advising faculty and staff of best methods for procurement purposes. Uses comprehensive knowledge to make proposals for internal changes in procurement policy and procedures. Creates and processes procurement and check request transactions in accordance to grant requirements state procurement code MUSC and CHP policies and procedures. Procurement transactions include travel reimbursements requisitions supplier invoice requests journals UMA check requests and purchasing card transactions. Works with Accounting Services to setup new suppliers. Coordinates with other college department vendors and University departments to complete procurement transactions. Ensures transactions are accurate processed timely and approved. Inventories and orders necessary building related supplies including those for identified break areas.

35 CONTRACT MANAGEMENT: Manages contracts and invoice payments related to alternative staffing advertising equipment purchases venue rentals transcription services and Professional Service Agreements as requested. Acts as liaison between Legal and procurement departments for contract negotiation including reaching out to suppliers for agreement with any required changes requested by MUSC. Ensures adherence to institutional financial policies and procedures.

20 SPECIAL ACTIVITIES: Coordinates details and logistics of special events. Supports College Research Operations and Center for Rehabilitation Research in Neurological Conditions event activities by creating itineraries for meetings and workshops registration for participants ordering and setting up refreshments food and materials reserving meeting/conference sites hotel accommodations and any other pertinent duties to complete the task. Secures additional insurance as needed from University Risk Management for special events. Provides administrative support as needed for the Department Chair faculty and other leadership to include note taking calendar management and distribution of emails. Aids with administrative duties for research councils. Manages and when appropriate participates in special projects. Conducts inquiries and special assignments and maintains specialized records and reports.

10 FIXED ASSETS: Tracks and assigns Fixed Asset inventory for College Research Operations and the Center for Rehabilitation Research in Neurological Conditions according to MUSC and CHP policies and procedures. Fixed Asset activities include but are not limited to: preparing fixed asset paperwork for new purchases maintaining the inventory database completing University annual inventory reports surplussing outdated equipment and preparing University Risk Management insurance claim forms for lost and/or stolen equipment and requesting approvals from University Risk Management and Fixed Assets when equipment is required to be transported offsite.

Band: 5

MUSC Minimum Training and Experience Requirements:

A high school diploma andfour yearsrelevant experience in business management public administration or administrative services;or a bachelors degree and two years experience in business management public administration or administrative services.

MUSC Physical Requirements:

(Note:The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift)

Ability to perform job functions in an upright position. (Frequent)
Ability to perform job functions in a seated position. (Frequent)
Ability to perform job functions while walking/mobile. (Frequent)
Ability to work indoors. (Continuous)
Ability to work outdoors in all weather and temperature extremes. (Infrequent)
Ability to work in confined/cramped spaces. (Infrequent)
Ability to perform job functions from kneeling positions. (Infrequent)
Ability to bend at the waist. (Frequent)
Ability to squat and perform job functions. (Infrequent)
Ability to perform pinching operations. (Infrequent)
Ability to fully use both hands/arms. (Continuous)
Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
Ability to reach in all directions. (Frequent)
Possess good finger dexterity. (Continuous)
Ability to maintain tactile sensory functions. (Continuous)
Ability to lift and carry 15 lbs. unassisted. (Infrequent)
Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent)
Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent)
Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent)
Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous)
Ability to see and recognize objects close at hand. (Continuous)
Ability to see and recognize objects at a distance. (Frequent)
Ability to match or discriminate between colors. (Frequent)
Ability to determine distance/relationship between objects; depth perception. (Continuous)
Good peripheral vision capabilities. (Continuous)
Ability to maintain hearing acuity with correction. (Continuous)
Ability to hear and/or understand whispered conversations at a distance of 3 feet.
Must be ambidextrous.
Ability to perform gross motor functions with frequent fine motor movements. (Frequent)
Ability to work in dusty areas. (Infrequent)

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management public administration or administrative services; or a bachelors degree and two years experience in business management public administration or administrative services. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous 68 hours per shift; Frequent 26 hours per shift; Infrequent 02 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform pinching operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs. unassisted. (Infrequent) Ability to lift objects up to 15 lbs. from floor level to height of 36 inches unassisted. (Infrequent) Ability to lower objects up to 15 lbs. from height of 36 inches to floor level unassisted. (Infrequent) Ability to push/pull objects up to 15 lbs. unassisted. (Infrequent) Ability to maintain 20/40 vision corrected in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race color religion or belief age sex national origin gender identity sexual orientation disability protected veteran status family or parental status or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications merit and business need.

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