Assistant Property Manager - North Hollywood
Assistant Property Manager - North Hollywood
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$ 75000 - 85000
1 Vacancy
Job Description
Company Background
Founded in 1993 DivcoWest is a multidisciplinary real estate investment rm headquartered in San Francisco with oces in Los Angeles Menlo Park Boston Washington DC Austin and New York City. Known for our longstanding relationships and track record of success in innovation markets DivcoWest combines entrepreneurial spirit with an institutional approach.
DivcoWest aims to create environments that inspire ingenuity promote growth and enhance the health happiness and wellbeing of all people. A disciplined code of ethics is at the core of all that we do. We believe that the collective energy of a diverse team is what drives our creative ideas and solutions.
Summary
DivcoWest is looking for an experienced Assistant Property Manager that will support the management of four properties located in Santa Monica CA. This position requires someone who is motivated interested in learning and very attentive to detail. The individual for this position should be comfortable working and contributing to a team environment enjoy being in a busy environment where new and complex transactions occur and interact with people at various levels within and outside the organization.
This role requires ve days in oce at North Hollywood CA location. Availability to respond to property emergencies and occasionally work afterhours on weekends or holidays as needed to ensure the safety and operational integrity of the property is required.
The ideal candidate is a driven selfstarter with a positive attitude who is a teamplayer. This person has above average customer service skills and problemsolving capabilities and clear concise written and verbal communication skills.
Interested candidates should send their resumes to: .
Responsibilities
- Monitor tenant receivables including preview of rent statements responding to tenant inquires rent collection miscellaneous billings and delinquency reporting.
- Process invoices daily including vendor coding approval verication and budgetary review. Maintain accurate nancial records using MRI accounting software. Prepare necessary check requests; input related data and processing within established guidelines. Research and respond to internal and external inquiries. Research invoices and payments to insure timely and accurate payment.
- Act in a property manager capacity as needed.
- Manage the preparation of and give approval on accurate tenant billings.
- Follow up on all delinquencies. Obtain aging report for property manager and deliver standard correspondence to address delinquencies.
- Responsible for preparing aspects of the annual budget and gathering bid proposals for potential work to be performed.
- Produce vendor repair agreements maintain vendors les supervise vendors as requested and monitor vendor insurance.
- Prepare lease abstracts for new tenant les review monthly rent roll for accuracy and provide for supervisor review.
- Accurately compose own correspondence and spreadsheet documents as needed.
- Dispatch service calls enter them into the work order software program and followup to ensure
satisfactory completion.
- Lead regular property inspections as requested prepare periodic inventory of building contents
provide appropriate followup and assign work to service providers as needed.
- Set up new tenant lease les maintain existing tenant les track tenant insurance certicates for vendors and tenants (coverage amounts and compliance dates) and update tenant lists monthly.
- Assist with Tenant Relations including but not limited to updating and maintaining the tenant handbook order tenant movein gifts order holiday gifts and assist with planning of periodic tenant events coordinate with Tenant Experience App provider.
- Coordinate tenant moveins including disbursement of keys and access cards establishment of new mail service walkthrough and all other tasks as required.
- Manage card access input and procedures for the property.
- Professionally interface with all levels of management vendors and tenants.
- Welcome visitors and clients in a professional courteous and helpful manner.
- Eciently perform a variety of clerical functions including handling incoming calls general oce duties (faxing ling mailing scanning copying) front oce reception (greets directs and answers questions from visitors).
- Schedule any maintenance required for oce machines and computers.
- Order oce and building supplies business cards & stationery.
- Arrange courier reprographics retrieval pickups.
- Complete monthly accounting tasks including review of rent edits accruals and account payables.
- Assist property manager as needed with capital improvement and tenant improvement projects.
- Assist property manager as needed with monthly reporting operating budgets and reconciliations.
Qualications
- 4year degree preferred.
- 10 years of experience in Commercial Real Estate Property Management preferred.
- Excellent leadership and customer service skills with the ability to maintain a positive attitude and work both independently and as part of a team are a must.
- Dedication multitasking and attention to detail is required.
- MRI Building Engines and Nexus or similar systems experience preferred.
- Knowledge of general accounting and nancing.
- Ability to multitask work successfully under pressure and eectively prioritize and manage time and workload to meet property and client needs.
- A desire to work within a diverse collaborative and professional environment.
The person in this position must be able to:
- Remain in a stationary position for 75 of the time working on a computer and attending virtual meetings.
- Occasionally move about the oce to access le cabinets oce technology and attend meetings etc.
- Travel to managed properties in the portfolio via automobile (hired or owned) as public transit to all
properties is not available.
Compensation
- $75000$85000 Annual Salary
- Annual bonus opportunity
- Full benets
- 401k
- Unlimited paid time o
Divco West Services LLC (Company) an equal opportunity employer is committed to equal opportunity for all employees and applicants. The Company recruits hires trains promotes pays and administers all personnel actions without regard to race color religion sex (including pregnancy childbirth and medical conditions related to pregnancy childbirth or breastfeeding) sex stereotyping (including assumptions about a persons appearance or behavior gender roles gender expression or gender identity) gender gender identity gender expression national origin age mental or physical disability ancestry medical condition marital status military or veteran status citizenship status sexual orientation genetic information or any other status protected by applicable law. We interpret these protected statuses broadly to include both the actual status and also any perceptions and assumptions made regarding these statuses. Please review our company Privacy Policy regarding the use of any personal information you provide us at: policy applies to all areas of employment including recruitment testing screening hiring selection for training upgrading transfer demotion layo discipline termination compensation benets and all other privileges terms and conditions of employment. This policy and the law prohibit employment discrimination against any employee or applicant on the basis of any legally protected status outlined above.
Other details
- Pay TypeSalary
Required Experience:
Manager
Employment Type
Full-Time
