Dean of Academic Development Workforce Programs

Reporting to the Executive Dean of Workplace Innovation and Strategic Engagement the Dean of Academic Development provides leadership and operation for GED and ESOL academic programs ESOL and GED workforce related programming and student services which closes opportunity gaps and increases economic mobility by expanding access to federal state and local resources available to historically marginalized communities. The Dean also serves as the Project Director for Oregon Adult Basic Skills Title II Adult Education and project coordination fiscal management and quarterly outcomes reporting. Overseeing the operations of programs services and staff in the campusbased Adult Basic Education Adult GED Preparation Adult English for Speakers of Other Languages programs. The Dean is responsible for the fiscal management of the department budgets and supervises the student support & advising team and leads the development and oversight. In addition this position serves as a college liaison to communitybased organizations and state agencies we interface with.

Chemeketa is a proud HispanicServing Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students employees and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture we encourage you to apply.

When applying for this position please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Unofficial Transcripts An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded and any other applicable information must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the nonU.S. institution.

Leadership & Supervision

• Supervises fulltime Classified and Faculty in the GED ESOL Title II and English Now programs as well as parttime hourly staff parttime faculty and volunteers including recruitment screening onboarding scheduling mentoring evaluation and/or disciplinary action.
• Assigns Adjunct faculty to teach IET/CP cohort classes
• Provides effective leadership for student services and workforce programming in the Academic Development Department; including program development implementation assessment and continuous and provides inservice training andencourages participation in staff development activities.
• Uses independent decisionmaking and problemsolving skills

• Models motivates and encourages all team members to actively participate in continuous improvement activities to facilitate the delivery of effective highquality services to both internal and external customers. Will be asked to learn lead and serve as a voice and advocate for faculty staff and the department programs

• Provides strong leadership and represents the department through a participatory management style teambuilding activities and problemsolving techniques
• Supervises staff who monitor and track Title II in compliance with federal and state laws while ensuring clear and timely communication with students staff and the community. This includes collaborating with staff administrators at multiple locations state agencies nonprofits and local donors.
• Plans departmental meetings and participates in statewide workforce development directors meetings providing leadership.
• Stays current on innovations and trends to develop new resources through grant requests and other selfsupport activities
• Establishes and maintains clear and timely communication with students staff and communitybased organizations

• Recruits a diverse workforce; responsible for overseeing or conducting orientation support development and evaluation of faculty program chairs directors and coordinators
• Provides effective leadership for program assessment review planning and evaluation activities; implements shortterm and strategic goals and objectives to enhance department and college success; creates opportunities for change that align with Chemeketas mission
• Stays current on knowledge of negotiated collective bargaining agreements institutional policies regulations and procedures.

• Upholds professional state standards including regional accreditation
• Develops new resources through grant requests and other selfsupport activities
• Establishes and maintains clear and timely communication with students staff and the community including SOAR/Marion County Oregon Department of Corrections statewide STEP/CP/PTO/ICAP consortia HECC/CCWD MidWillamette Valley Homeless Alliance and the Local Operations Team of the Workforce Board
• Implements shortterm and strategic goals and objectives to enhance department and
• college success; creates opportunities for change that align with Chemeketas mission

• Provide specific program leadership and oversight for ESOL/VESL GED SPN GED Title II Advising ENG Now and IET
• Coordinate grant processes and monitor grant activities to achieve grant outcomes. Overseas the development and implementation of Title II. Monitors compliance and takes corrective action as necessary.

• Plans supervises and manages the delivery of support services; analyzes students staff and community needs and resources to determine appropriate service delivery.
• Interprets college policies and procedures
• Supervises and coordinates activities supporting Academic Development student services and workforce connections including; advising recruitment retention and career development. These activities and programs will be coordinated districtwide.
• Fosters collaborative communication among department staff; provides problem solving and guidance for staff and student issues
• Coordinates performance evaluation of full and parttime faculty and department staff members in conjunction with Dean
• Evaluates program effectiveness in response to data through a continuous improvement model

• Facilitates collaborative partnerships with other college departments business/industry colleges/universities communitybased organizations and state agencies
• Facilitates intracollege and community networking of related resources to most effectively serve students college staff and partner agencies advocates for department programs; builds and develops programs with multiple locations and partners such as State GED Office Workforce Integration Department Department of Human Services the Employment Department Vocational Rehabilitation and others to develop workforce and onestop activities that comply with state and federal workforce development guidelines
• Works with the Dean of Counseling & Student Support Services to lead coordination of services and programing in support of student basic needs
• Maintains and strengthens collaborative partnerships with other programs employers colleges and community agencies; facilitates networking of related resources to most effectively serve students staff and partner agencies
• Supports other program areas in development of grant budgets and proposals

• Develops a vision for the delivery of academic transitions for the region and coordinates districtwide program alignment when appropriate; plans supervises and manages the delivery of educational and support services; analyzes service area needs and resources to develop courses and programs
• Participates in collegewide committees and local regional statewide or national activities to enhance department and college success
• Participates in department and program staff meetings
• Functions effectively as a team member at department division and collegewide levels
• Promotes open effective communication and encourages participation in planning problemsolving and decisionmaking

• Develops new resources through grant requests and other selfsupport activities

• Selects orients coaches and evaluates program chairs and coordinators; works in partnership with them to ensure smooth program operations; Oversees creation evaluation and revision of the departments schedule of classes with program chairs and coordinator
• Provides effective leadership for instructional programs in Adult Basic Education GED preparation English for Speakers of Other Languages and WorkBased Education programs
• Aids on the course outline revisions curriculum revisions delivery methods strategies and techniques; ensures changes are consistent with program department and college goals; ensures curriculum aligns with OACCRS and OAELPS
• Oversees program advisory committees as appropriate with program chairs and coordinators
• Effectively manages multiple priorities and largescale projects

• Develops implements monitors and manages Title II and other federal/state grant activities including data complication systems analysis and compliance reporting
• Develops and implements systems for data collection and reporting. Ensures accurate and consistent data collection and reporting of program activities through quarterly and annual outcome reporting.
• Provides fiscal responsibility; negotiates contract agreements and statements of work; prepares operation budget approves and monitors expenditures and develops new resources for grant funding and selfsupport accounts.
• Prepares monthly and quarterly grant invoicing and billing

• Develops monitors manages and adjusts General fund Selfsupport and Grant budget for the department; delegates some aspects of program budget management to program coordinators

• Actively participates in fundraising grant and contract development/implementation

• Creates strategic planning and ongoing program evaluation
• Develops new resources through grant requests and other selfsupport activities

• Acts as a resource to inform and support new program and college initiatives

• Embraces diversity and actively collaborates effectively with a variety of students staff and the public from diverse cultural social economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces understands and uses appropriate technology tools to accomplish job functions
• Provides high quality effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications core competencies and preferred qualifications. If you are unsure whether you meet all of the qualifications listed below we encourage you to apply and address through your application materials all of the relevant education transferable skills and related experience that makes you a great candidate for this position.The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications

Masters degree from an accredited institution
AND
Three Years of supervisory experience
AND
Four years of related experience which includes: budget management project/grant management experience working with academic programs & student services experience at the postsecondary level
AND
Current drivers license or the ability to obtain one within 30 days of hire

Core Competencies

• Excellent oral written and listening communication skills
• Budget management;
• Demonstrated organizational skills
• Ability to work both independently and collaboratively as part of a team
• Excellent interpersonal skills and conflict management skills
• Ability to develop and present effective training; ability to work with staff and students from a variety of cultural social economic and educational backgrounds
• Bicultural/multicultural skills sufficient to select appropriate behaviors values and attitudes within different cultures during interactions with others

Preferred Qualifications

• Fiscal management experience across multiple funding streams
• Experience writing and managing grants
• Successful experience working with external agencies in service or project management
• Experience with statewide committees
• Bilingual English/Spanish

SCHEDULE & MODALITY

TERMS OF EMPLOYMENT

• This is a 100 12month exempt assignment of the D3 band and grade
• This position has a 1year probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule based upon program needs which includes some evening and weekend work and/or travel; instate and outofstate meetings conferences institutes training and/or other meeting attendance as required.
• This position may require the use of your personal vehicle for transportation between campus locations
• Requires the provision of official transcripts upon hire
• Employees must maintain Oregon Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry which may include criminal driving credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment.
• Providing false information will result in rejection of an application employment offer or dismissal

PHYSICAL REQUIREMENTS

Sedentary Work:Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS PREFERENCE

Applicants are eligible to use Veterans Preference when applying with Chemeketa Community College in accordance with ORS 408.225 408.230 and 408.235; and OARand. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans Preference qualifications visit REQUIRED FOR VETERANS PREFERENCE

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215 OR
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a nonservice connected pension OR
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs OR
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at part of the first round of screening the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information.Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications core competencies and preferred qualifications.

Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidates demonstrated competencies as related to successful performance in the position.

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program fulltime employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

View our CTE Program Summaries & Admission Requirements (Download PDF reader).

Chemeketa Community College prohibits unlawful discrimination based on the following:

• Race
• Color
• Religion
• National Origin
• Sex
• Marital Status
• Disability
• Protected Veteran Status
• Age
• Gender
• Gender Identity/Expression
• Sexual Orientation
• Pregnancy
• Whistleblowing
• Genetic Information
• Domestic Abuse Victim
• Expunged Juvenile Record
• Injured Workers
• Protected Hairstyle (CROWN Act)
• Victims of Domestic Violence (Sexual Stalking and/or Harassment)
• Political Affiliation or Belief
• Tobacco Use During Work Hours
• Or any other status protected by federal state or local law in any area activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy and interfering with the individuals rights or privileges granted under federal state or local laws.

Under College policies equal opportunity for employment admission and participation in the Colleges programs services and activities will be extended to all persons and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose.

504/ADA Coordinator for Students

For concerns inquiries or complaints regarding student disability accessibility and accommodations please contact Karen Alexander Director of Student Accessibility and Testing Services. Ph: 503.399.5276

Section 504/ADA Coordinator for Employees

For concerns inquiries or complaints regarding employee disability accessibility and accommodations please contact Patrick Proctor Associate Vice President of Human Resources. Ph: 503.315.4586

Persons having questions or concerns about Title IX which includes genderbased discrimination sexual harassment sexual violence genderbased violence and stalking please contact the Title IX coordinator Jon Mathis. Ph: 503.584.7323 Located at 4000 Lancaster Dr. NE Salem OR 97305 You can find additional information at persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer Patrick Proctor at Dr. NE Salem OR 97305.

Individuals may also contact the U.S. Department of Education Office for Civil Rights (OCR) 810 3rd Avenue #750 Seattle WA.607.1600.

To request this publication in an alternative format please call 503.399.5192. For language access please call 503.315.4586 or email .