Office Specialist Center for Community Arts
Office Specialist Center for Community Arts
Posted on :
12-04-2025
Employer Active
1 Vacancy
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Yearly Salary
$ 73957 - 89115
Vacancy
1 Vacancy
Posted on :
12-04-2025
Job Description
Position Description
The City of Walnut Creek is seeking one fulltime Office Specialist to join Center for Community Arts a division of the Walnut Creek Arts Recreation Department. This position supports all community arts programs which includes ceramics and sculpture; dance and yoga; various types of art; and TK and preschool.
Salary:
The current salary range for an Office Specialist is $73957 to $89115 annually. Placement in the position and range will depend on qualifications.
Closing Date:
The closing date for this recruitment isWednesday April 16 2025 at 11:59 PM PST.Whats great about this opportunity:
- Work for Northern Californias largest community arts education program;
- Be part of a dynamic and creative team dedicated to supporting the arts;
- Support a variety of arts events that serve the community;
- Gain valuable experience working on impactful community initiatives;
- Contribute to the growth and development of arts education in the region;
- Engage with larger department and city staff through professional development and teambuilding opportunities; and
- Flexible and hybrid work schedules are available.
About the City:
Spanning 19.5 square miles the communitys sprawling landscapes warm weather diverse dining options and thriving shopping district make Walnut Creek a suburban oasis with an urban flair. With a rare blend of 2800 acres of open space a vibrant downtown a business park premier healthcare facilities and a performing arts center Walnut Creek offers something for everyone!
The City of Walnut Creek is committed to values of respect integrity excellence teamwork and creativity. CARE the Citys robust awardwinning employee engagement initiative focuses on three key areas: providing career development opportunities; promoting connections among employees; and supporting employee health and wellness.About the Department and Division:
The Arts Recreation Department manages a diverse range of programs and facilities including Aquatics Bedford Gallery Boundary Oak Golf Course Center for Community Arts Lesher Center for the Arts the Public Art Program Recreation Services and Social Services for seniors and individuals with physical and developmental disabilities. These programs position Walnut Creek as a premier regional destination fostering arts appreciation personal growth community connection and volunteerism while also promoting fitness wellness and enhancing the Citys economic vitality.
Center for Community Arts (Community Arts) is Northern Californias largest community arts education program impacting over 8000 students each year across five cityowned facilities. A vital program of the Arts Recreation Department of the City of Walnut Creek Community Arts offers a wide range of 2D and 3D visual arts dance music and theatre education. In addition to its core offerings Community Arts extends its reach through classroom residencies at local schools and offsite programs in partnership with community organizations serving hundreds of students and community members annually. These initiatives help make arts education accessible to a diverse and growing audience.About the Position:
The Office Specialist plays a pivotal role in driving the success of the administrative team at Center for Community Arts. Reporting directly to the Program Manager this position leads the front office and serves as a key liaison between program staff teaching artists and city personnel. By leading customer service operations and delivering crucial financial support the Office Specialist ensures smooth daily operations and helps foster a positive and efficient environment. This role offers the opportunity to make a lasting impact by enhancing the teams overall effectiveness and contributing directly to the centers mission.
This position is assigned to Center for Community Arts located at Shadelands Art Center. The positions main duties are to provide outstanding customer service to internal and external customers and to lead Center for Community Arts administrative support team.The Ideal Candidate:
The ideal candidate is a proactive selfstarter skilled at coordinating and scheduling work problem solving and creating administrative systems; is experienced at providing highquality customer service both internal and external; is technologically proficient staying abreast of trends and continuously acquiring new skills; and has experience in a government nonprofit or other community arts setting.
This position requires a strong desire to serve the public with exceptionally adept communication and interpersonal skills along with thorough attention to detail.Representative Duties
Under general supervision the incumbent performs varied office support and administrative tasks in support of staff; provides information and assistance to the public; and performs related work as required. Some of the duties for this position include:
- Providing general administrative support including serving as the primary front office and phone contact assisting the public preparing forms ordering supplies and providing staff support at functions or special events as needed.
- Planning directing reviewing and supervising the daytoday activities of other office or program support staff.
- Implementing and maintaining administrative systems and procedures.
- Processing invoices contracts and monitoring budget activity.
- Ongoing management of accounts and running reports.
- Resolving concerns and complaints from the public.
- Developing implementing and maintaining automated databases and other workflow systems.
- Composing researching and preparing letters memos and reports.
- Providing administrative support for internal staff.
- Coordinating and monitoring facility maintenance and building schedules including building attendants rentals etc.
Knowledge Skills and Abilities:
- Considerable direct customer service experience required including the ability to problemsolve and exercise sound judgment to meet customer needs.
- Knowledge of and the ability to effectively utilize computer applications and technology related to the work. This includes competency in Microsoft Word Excel Outlook PowerPoint calendaring systems website content management systems and Xplore Recreation or a similar software.
- Experience in management and maintenance of databases and financial systems including running reports managing accounts and processing payments.
- Ability to learn and implement appropriate policies procedures forms practices functions and activities of the organization.
- Must be wellorganized with excellent followthrough and resourcefulness.
- Proven track record of prioritizing and completing ones own work and using sound independent judgment within policy and procedural guidelines.
- Strong oral and written communication skills including writing and editing skills and the ability to compose correspondence and prepare reports.
- Must establish and maintain effective courteous working relationships with coworkers supervisors and the public.
- Ability to use tact discretion and good judgment in the handling of sensitive information throughout work and relationships with colleagues and the public.
Qualifications Guidelines
Any equivalent combination of experience education and training that provides the knowledge skills and abilities is qualifying.
Education
Graduation from high school or the equivalentsupplemented by administrative or business coursework or training.Experience
Three 3 years of experience performing office support work including the use of computer applications and reception tasks of a responsible nature.Licenses and/or Certifications
Possession of or ability to obtain prior to employment a valid Class C California Drivers License and a good driving record.Special Requirements
Ability to type at a minimum corrected rate of 35 words per minute is required.
Employee may be required to work on weekends and/or evenings.
Certification as a Fingerprint Roller with the Department of Justice may be required.
Depending on assignment possession of or ability to obtain within one year of appointment California Notary Public certification may be required.Supplemental Information
The deadline to apply for this position is Wednesday April 16 2025 by 11:59 PM PST.
To be considered for this opportunity please visit possessing the MOST DESIRABLE qualifications will be invited to continue in the selection process which will include a written examination tentatively scheduled for Friday May 9 2025 an oral interviewtentatively scheduled for the week of May 19 2025and a department interviewtentatively scheduled for the week of June 2 2025.
All applicants will be notified by email as to whether or not they are invited to participate further in the selection process.
Applicants considered for appointment to this position will be subject to California Department of Justice and FBI fingerprinting a thorough background check and a credit check.
If you have a disability as defined by state and federal law that could impact your participation at any stage of the recruitment process please contact Human Resources ator to request a reasonable accommodation. Please provide the Human Resources Department with advance notice and every attempt will be made to consider your request.
As required by law all public employees are designated as Disaster Service Workers. As such all City of Walnut Creek employees may be called upon to assist in the event of fire flood earthquake or other natural or manmade disasters.
Please see the class specificationherefor a complete description of this classifications representative duties; knowledge skills and abilities; qualifications; working conditions; physical requirements; and for other details about this position.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
Key Skills
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