Executive Associate I
Executive Associate I
Posted on :
17-04-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
17-04-2025
Job Description
Introduction
OPEN TO ALL QUALIFIED APPLICANTS
This is a position specific recruitment. The resulting certified eligible list may be used to staff several current and future vacancies for this position/function only.
GRADE
14
LOCATION OF POSITION
Annapolis Maryland
POSITION DUTIES
Unique opportunity to join an experienced leadership team as an Executive Associate I in the Legal Division of the Comptroller of Maryland. The Comptroller acts as the elected chief financial officer of the State of Maryland. The office sees every dollar into the State and every dollar out. There is no other statewide elected financial officer like it in the country in terms of the breadth of its duties.
This position performs administrative support work and acts as the assistant to the Director of the Legal Division and also serves as the personnel associate and content advisor for the Division. Responsibilities include: managing incoming and outgoing correspondence and reports; maintaining and keeping inventory of supplies for the Legal Division; scheduling; preparation and submission of recruitment and hiring packages; monitoring probationary noncompetitive and competitive promotion paperwork for timely submission; tracking and submission of performance planning and evaluation program documents; performing other duties related to maintenance and submission of personnel documents for Division management and staff; assisting in creating and maintaining organizational systems using both analog and cloudbased electronic tools; indexing tagging and storing correspondence published guidance private letter rulings record retention schedules and other documents; adding removing and maintaining approved content in the Divisions public facing online legal library Comptrollers intranet Comptrollers website and Comptrollers document management systems; proofreading and formatting public guidance for publication; acting as a liaison to the Information Technology Division to assist the Division in optimizing Comptroller technical solutions for document management storage retrieval and internal and external user access; assists staff in researching tax returns for Court Orders; prepare reports documents and regulations for submission.
The Legal Division supports over 1200 coworkers and over 3.5 million Maryland taxpayers by providing guidance on a wide variety of matters under the Comptrollers authority including personal and corporate income tax sales and use tax alcohol and tobacco taxes motor fuel tax digital advertising gross revenues tax administration of unclaimed property business registration and regulation tax compliance tax law training implementation of Maryland General Assembly legislative initiatives and more. Team members share a strong dedication to public service and a commitment to making a difference for Marylanders and Maryland businesses.
Please Note: Hybrid Telework Eligible
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency
certificate.
Experience: Four years of experience performing administrative staff clerical clerical technical or
secretarial work.
NOTES:
- Candidates may substitute 30 college credit hours from an accredited college or university for each yearof the required experience.
- Candidates may substitute U.S. Armed Forces military service experience as a noncommissionedofficer involving staff work requiring regular use of independent judgment and analysis in applying andinterpreting rules and regulations in accordance with agency laws and policies on a yearforyear basis forthe required experience.
** For education obtained outside of the U.S. you will be required to provide proof of the equivalentAmerican education as determined by a foreign credential evaluation service. If you possess a degreeobtained outside of the United States please submit a detailed coursebycourse evaluation report fromone of the U.S. equivalency evaluating members identified at OR PREFERRED QUALIFICATIONS
- One year of experience using electronic document management systems.
- One year of experience as a law clerk or paralegal.
- One year of experience using SharePoint.
- One year of experience using Adobe Experience Manager.
SELECTION PROCESS
Please ensure you provide sufficient information on your application to demonstrate that you meet the qualifications for this recruitment. Please indicate clearly any positionspecific experience and ensure all education and experience sections are complete. Approval of your application will be based on a review of the information you submit. All qualified applicants are placed on an unranked list of candidates and will remain active on this list for at least one year. Incomplete information may result in the disqualification of your application.
All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Upon appointment (new hires and/or transfers) must successfully undergo fingerprinting. Disqualifying charges may include any felony; any crime of moral turpitude e.g. embezzlement fraud tax evasion or bribery; any crime of identity theft or impersonation; any crime of or battery; and any crime relating to the use or distribution of a controlled dangerous substance other than regardless of the age of the offense or the specifications of the position.
All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Upon appointment (new hires and/or transfers) must successfully undergo fingerprinting. Disqualifying charges may include any felony; any crime of moral turpitude e.g. embezzlement fraud tax evasion or bribery; any crime of identity theft or impersonation; any crime of or battery; and any crime relating to the use or distribution of a controlled dangerous substance other than regardless of the age of the offense or the specifications of the position.
Resumes will not be accepted in lieu of completed application.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If you choose email as the option to submit your application/required additional information you must include the following information on at least one the pages you submit.
- First and Last Name
- Recruitment Number (located at the top of the bulletin)
- The last four digits of your SS#
If you have questions or concerns regarding this recruitment please emailcfeldkamp@at Comptroller of MD Office of Human Resources.
If you are having difficulty with your user account or have general questions about this online application system please contact the MD Department of Budget and Management Recruitment and Examination Division ator.
As an equal opportunity employer Maryland is committed to recruiting retaining and promoting employees who are reflective of the States diversity. Bilingual applicants are encouraged to apply.
We thank our Veterans for their service to our country and encourage them to apply.
Please contact Office of EEO & OFP Operations by emailor call.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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