Document Coordinator - Active Security Clearance Required
Document Coordinator - Active Security Clearance Required
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Job Description
We have multiple openings for Weapons Production Group (WPG) Document Coordinators to work in a dynamic and fastpaced environment. You will work independently following established procedures to assess business operational and organizational requirements and deliverables and apply general knowledge of policies procedures and practices to develop approve and implement administrative and operational activities. These positions are in the Defense Technologies Engineering Division (DTED)/Weapon Technologies and Engineering Program (WTE) within the Strategic Deterrence (SD) Principal Directorate.
Depending on your assignment this position may offer a hybrid schedule blending inperson and virtual presence. You may have the flexibility to work from home one or more days per week.
This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
You will
- Work independently for the Weapons Production Group (WPG) to oversee quality control documentation process for WTE projects within the Nuclear Security Enterprise (NSE).
- Work as part of a Document Coordinator team assist in the administration of the Windchill configuration management (CM) release process by monitoring the high volume of Engineering Authorizations (EAs) text and graphic drawings electronic release workflows.
- Coordinate with team members adhering to strict formatting standards and procedures to produce quality technical documents for release submittal and incorporate document markups using Microsoft Word and EA applications in accordance with prescribed formatting policies and procedures.
- Provide consistent followup complete work accurately and thoroughly. Quickly adapt to changing environment frequent interruptions and changing priorities.
- Prioritize daily workflow delegate and manage distribution of workload on daily basis to ensure documents are ready when needed. Carry out multiple tasks without loss of effectiveness.
- Manage frequent communications across multiple platforms with team members in of programmatic scope.
- Interact regularly with NSE contacts at the design and production agencies.
- Assist Engineers Quality Engineers and Management with EA workflow/process understanding how EAs text & graphic drawings are released using Enterprise Lifecycle Management (ELM) NSE Hub & PRIME/IMS processes while adhering to strict business and technical constraints for Defense Programs Business Process Systems (DPBPS).
- Ensure correct reporting of WPG performance statistics and WTE Quality Assurance Manager metrics to LLNL Production Operations point of contact.
- Perform other duties as assigned.
Additional job responsibilities at the E01.2 level
- Gather and analyze data to evaluate requirements and specifications to ensure accuracy on quality control documentation and process flow.
- Coordinate resolution of data quality issues and communicate impacts of new and/or modified data requirements to affected stakeholders. Serve as point of contact for resolving Nuclear Security Enterprise Hub issues related to product definition release process.
- Contribute to development and implementation of quality control documents and reports and participate in off site testing which may require travel at times.
Qualifications :
- This position requires an active Department of Energy (DOE) Qlevel clearance or active Top Secret clearance issued by another U.S. government agency at the time of hire.
- Associate degree or equivalent combination of education and related experience.
- Experience and comprehensive knowledge of MS Office business applications (primarily Word and Excel) utilization of templates and Adobe Pro.
- Knowledge and understanding of classified document control email and computing procedures.
- Understanding of standards procedures and techniques related to quality control of documents.
- Experience interfacing with multilevel personnel and communicating technical information to users.
- Ability to use discretion and problemsolving skills to resolve issues with strong attention to detail.
- Ability to collaborate with others and work as a team recommending and communicating process improvements.
- Experience with multitasking in a dynamic work environment under time constraints with general task definition and changing priorities.
- Ability to travel.
Additional qualifications at the E01.2 level
- Bachelors degree or equivalent combination of education and related experience.
- Experience gathering and analyzing quality control data for accuracy and completeness to ensure all requirements are met and experience working independently or part of a team in developing quality control documentation and reports.
- Experience providing and/or defining process flow and conducting comprehensive assessments to meet quality control milestones.
Qualifications We Desire
- Knowledge of Defense Programs Business Process Systems (DPBPS).
- Knowledge and experience in nuclear weapons program stockpile systems components classified materials experimental data and related diagnostic and testing equipment.
- Knowledge of Windchill and Enterprise Lifecycle Management (ELM).
Additional Information :
#LIHybrid
Position Information
This is a Career Indefinite position open to Lab employees and external candidates.
Why Lawrence Livermore National Laboratory
- Included in 2025 Best Places to Work by Glassdoor!
- Flexible Benefits Package
- 401(k)
- Relocation Assistance
- Education Reimbursement Program
- Flexible schedules *depending on project needs)
- Our values visit Clearance
This position requires an active Department of Energy (DOE) Qlevel clearance or active Top Secret clearance issued by another U.S. government agency at time of hire.
PreEmployment Drug Test
External applicant(s) selected for this position must pass a postoffer preemployment drug test. This includes testing for use of as Federal Law applies to us as a Federal Contractor.
Wireless and Medical Devices
Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession. This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.
If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.
PrePlacement Medical Exam
A job related preplacement medical examination may be required.
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Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
