Executive Officer 1
Executive Officer 1
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$ 59363 - 90376
1 Vacancy
Job Description
Job Description
Iowa Department of Educations mission is ensuring all students experience a worldclass education. To accomplish our mission we need talented passionate people working together to build an excellent education system that empowers all students to achieve their full potential.
The Executive Officer 1will be an integral member of the Division providing support to the Division Administrator and leadership team in the Division of PK12 Learning.
Your Responsibilities:
- Providing executive assistance for the PK12 Division Administrator in fulfilling the responsibilities of the division by establishing priorities plan work following complex instructions the ability to make decisions and always maintaining confidentiality with personnel and sensitive issues.
- Attend and participate in all division administrative team meetings keep accurate records of the meeting and share information with division staff as appropriate.
- Monitoring reporting for legislative reports fiscal notes from the Legislative Fiscal and Services Bureau State Board agenda items and Department strategic plan initiatives.
- Preparing materials and reports for the United State Department of Education.
- Review rules and policies affecting personnel issues.
- Serve as the division liaison between the Division administrator with division staff and others across the Department. Work closely with division administrators in scheduling and gathering data.
- Prepare contracts and monitor financial information for division administrators.
- Keep division staff informed of division goals/objects and ensures that new or revised procedures are implemented.
- Coordinate all division support staff including leave schedules and work schedules. Scheduling support staff time for departmentwide assignments.
- Draft internal procedures for division staff. Inform and train staff on internal procedures.
- Coordinate office procedures for division staff.
- Independently answers questions and explains procedures requiring interpretation of the department and explanation of policymaking decisions.
- Prepare correspondence minutes and reports.
- Responsible for coordinating and administering the National Board Certification program.
- Serve as liaison between the Division Administrator and other staff.
- Work closely with the bureau chiefs as well as other Department staff in scheduling meetings obtaining needed signatures gathering data and relaying messages.
- Schedule and arrange for conferences and meetings which would include transportation and make reservations for in and outofstate travel for Division Administrator.
- Maintain record of expenses incurred.
- Coordinate special projects as assigned.
- Research rules policies and regulations affecting program area.
- Contact presenters regarding fee travel expenses meeting arrangements etc.
- Prepare contracts for payment verify amounts claimed and reimburse expenses.
Candidates are encouraged to include detailed information about their relevant experience in their application or submit a cover letter and resume in addition to their application.
If you wish to review a copy of the Position Description Questionnaire please contact .
To ensure full consideration for this position all requested materials must be completed and uploaded through the NEOGov online application process.
Hours:8:00 A.M. 4:30 P.M. Monday Friday; some nights and weekends occasional instate and outofstate travel
A successful candidate will bring or have the ability and desire to learn:
Knowledge:
Administration and Management Business and management principles involved in strategic planning resource allocation human resources modeling leadership technique production methods and coordination of people and resources.
Law and Government Laws legal codes court procedures precedents government regulations executive orders agency rules and the democratic political process.
English Language The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
Customer Service Principles and processes for providing customer services including customer needs assessment meeting quality standards for services and evaluating customer satisfaction.
Clerical Procedures Word processing managing files and records designing forms and other office procedures and terminology.
Abilities:
Law and Government Understand and adhere to applicable laws legal codes administrative rules and regulations.
Oral Comprehension Listen to and understand information and ideas presented through spoken words and sentences.
Oral Expression Communicate information and ideas in speaking so others will understand.
Written Expression Communicate information and ideas in writing so others will understand.
Written Comprehension Read and understand information and ideas presented in writing.
Deductive Reasoning Apply general rules to specific problems to produce answers that make sense.
Inductive Reasoning Combine pieces of information to form general rules or conclusions.
Problem Sensitivity Tell when something is wrong or is likely to go wrong. It does not involve solving the problem only recognizing there is a problem.
Skills:
Active Listening Giving full attention to what other people are saying taking time to understand the points being made asking questions as appropriate and not interrupting at inappropriate times. Monitoring Monitoring/Assessing performance of yourself other individuals or organizations to make improvements or take corrective action.
Critical Thinking Using logic and reasoning to identify the strengths and weaknesses of alternative solutions conclusions or approaches to problems.
Reading Comprehension Understanding written sentences and paragraphs in work related documents.
Writing Communicating effectively in writing as appropriate for the needs of the audience.
Active Learning Understanding the implications of new information for both current and future problemsolving and decisionmaking.
Judgment and Decision Making Considering the relative costs and benefits of potential actions to choose the most appropriate one. Service Orientation Actively looking for ways to help people.
Complex Problem Solving Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
WHATS IN IT FOR YOU
- Opportunities to make a widespread difference in the lives of children their families and Iowa communities
- Collaborative positive work environment
- Talented and passionate work colleagues that will help you learn and grow
- Opportunities to collaborate with experts from around the country
- Employee discounts from a variety of vendors
- Competitive salary and benefits package:
Qualification Requirements
Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:
1 Graduation from an accredited fouryear college or university with a degree in any field and experience equal to three years of fulltime professionallevel work in program administration program development program operations or management.
2 A total of seven years of education and/or fulltime experience (as described in number one) where thirty semester hours of accredited college or university course work in any field equals one year of fulltime experience.
3 All of the following (a b and c):
a. One year of fulltime professionallevel work experience in program administration program development program operations or management; and
b. A total of four years of education and fulltime experience (as described in part a) where thirty semester hours of accredited college or university course work in any field equals one year of fulltime experience; and
c. A total of two years of graduatelevel education and fulltime experience (as described in part a) where twentyfour semester hours of accredited graduate college or university course work in a publicservicerelated area (e.g. public or business administration social work public health law education engineering) equals one year of fulltime experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of fulltime experience or education.
4 Current continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level) Management Analyst (any level) or Administrative Assistant (any level).
For additional information please click on this link to view the job description.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
