Administrative Assistant 3

This is a sixmonth nonpermanent position.

The duty station for this position is in King County therefore the incumbent will receive 5 premium pay in addition to the salary listed above.

The Opportunity:
The Washington State Criminal Justice Training Commission (WSCJTC) is seeking a customer service minded administrative professional with excellent verbal and written communication skills to serve the Applied Skills Training Division (ASTD) as an Administrative Assistant 3. This role will provide administrative support and program coordination for the Patrol Tactics Instructor (PTI) Course required by Initiative 940 and Substitute HB 1064. If you have the required experience and possess the ability to take initiative and work effectively as part of a team we encourage you to apply!

WSCJTC offers outstanding benefits choice of state retirement programs including a defined benefit pension plan advancement opportunities and flexible/compressed work schedules.

At the WSCJTC we value the importance of creating an environment in which all employees feel respected included and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures backgrounds and perspectives while fostering growth and advancement in the workplace.

Duties assigned to this position include (but are not limited to):

• Manage the Program Managers schedule and keep them apprised of their schedule daily.
• Coordinate with Program Manager for project tracking deadline setting distribution of assignments and status reporting.
• Register participants for courses and close courses using the Acadis platform.
• Schedule and coordinate virtual and/or inperson meetings. This includes setting meetings on calendars securing meeting location room setup preparing materials and producing meeting notes.
• Collect required documents for submission in the contract routing process and route for approval.
• Create and maintain contractor files and list of Certified PTI Cadre in accordance with RCW/WAC/Agency policies procedures and best practices.
• Assist with developing and maintaining the directory of subject matter experts in deescalation and mental health professionals.
• Create and maintain contract expenditure spreadsheet ensuring the Program Manager has up to date information regarding program budget and incumbered funds.
• Review draft curricula training materials training aids and tests.

Required Qualifications/Experience:

• High school diploma or GED equivalent.
• Three 3 years progressively responsible administrative clerical data entry bookkeeping or project management experience.
• Formal education will substitute yearforyear for experience.
• At least two 2 years demonstrated experience in positions requiring flexibility professionalism and proactivity.
• Demonstratable high level written and verbal communication skills.
• Proficiency with Office 365 products (Outlook Excel Word Teams and PowerPoint Visio)
• Ability to work independently while effectively interpreting pertinent policies and procedures.
• Understanding and support for the agencys diversity equity and inclusion goals.

Preferred/Desired Qualifications:

• Associates degree in English Business Administration Communication Criminal Justice Paralegal Studies or similar/related degree plan.
• Three 3 years of progressively responsible administrative clerical data entry bookkeeping or project management experience.
• Experience with technical writing.
• Understanding of WSCJTC mission processes and protocols.
• Experience working for a state or local government entity.
• Familiarity with public records rules.

Supplemental Information:

How to Apply:
Applications for this recruitment will be acceptedelectronically through NeoGov. Simply click the green Apply button in the upper righthand corner to get started.

Please attach the following to your online application:

• A chronological Resume outlining your experience to date.

• A Letter of Interest detailing your qualifications and why you believe you are the best person for this role.

• A minimum of three 3 professional references who can attest to your work performance technical skills knowledge base and jobrelated competencies.

We are looking for evidence in your application materials that you have the experience skills and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to an interview. Carefully review your application before submitting. All information may be verified and documentation may be required.

The initial screening will be solely based on the contents and completeness of the application materials submitted.

Applications from this posting may be used for up to 60 days to fill additional vacancies.

Veterans Preference
Applicants who meet the required qualifications for the position and wish to claim Veterans Preference MUSTattach a copy of their DD214 or other verification of military service. Pleaseblackout any personally identifiable data such as social security numbers. For additional information on Veterans Preference and guidance on how to determine if you are eligible click here.

We thank you and are grateful for your service!

Contact Us:
If you have questions contact Human Resources at .

WSCJTC is an equal opportunity employer. Women racial and ethnic minorities persons of disability persons over 40 years of age disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons with disabilities needing assistance in the application process or those needing this job announcement in an alternative format may contact the listed recruiter. WSCJTC does not use the EVerify system. For more information please visit