Health Professional III - Admission and Discharge Coordinator - HYBRID
Health Professional III - Admission and Discharge Coordinator - HYBRID
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$ 63456 - 88860
1 Vacancy
Job Description
Department Information
This position is open to current Colorado residents only.
Located within the Colorado Department of Human Services the Office of Civil and Forensic Mental Health (OCFMH) is responsible for policy development service provision and coordination program monitoring and evaluation and administrative oversight for the public behavioral health system. OCFMH funds supports and monitors numerous mental health and substance abuse community programs and providers. OCFMH also operates the Colorado Mental Health Hospitals at Fort Logan and Pueblo and the Forensic Services Division. OCFMH executes the States federal responsibilities as the State Mental Health Authority and State Substance Abuse Authority for the purposes of administering federal mental health and substance abuse block grant funds.
The Forensic Services Division is responsible for six departments including Forensic Community Based Services (FCBS) Jail Based Evaluation and Restoration (JBR) Outpatient Restoration (OPR) the Forensic Support Team (FST) the Court Services Department and the Operations Department.
The Jail Based Restoration Program (JBRP) exists to serve as the only program to provide jail based competency restoration services for individuals found incompetent to proceed by the courts and ordered to undergo restoration treatment for the State of Colorado. The program additionally provides treatment to those individuals ordered by the courts to undergo an initial evaluation of competency and mental condition/sanity evaluations. The Jail Based Restoration Program serves as the State expert on restoration and competency in a jail based setting and collaborates with numerous other entities and governmental agencies to ensure best practices in admissions across the State best practices in competency restoration treatment and continuity of care and follow up care for individuals discharging from the program. In addition the JailBased Restoration department provides oversight to contracted private hospital programs. The team coordinates admissions for inpatient competency mental condition and sanity evaluations as appropriate to occur at one of the settings the team oversees.
Individuals in the program will be transferred to one of the departments designated treatment locations from other county jails in the State of Colorado as well as from the Colorado Mental Health Institute in Pueblo (CMHHIP) the Colorado Mental Health Institute in Ft. Logan (CMHHIFL) and other private hospital locations. Individuals requiring restoration to competency services assessed to need psychiatric hospitalization will be transferred to CMHHIP CMHHIFL or hospitalpurchased beds.
Our teams work within various settings including community agencies jails courts and hospitals. The locations can include locked units and secure facilities and our clients may at times be unpredictable due to their mental health needs. Our team is required to make critical decisions in dynamic and fastpaced environments in order to ensure a high level of accountability for patient care. Our staff are required to maintain updated skills knowledge abilities and competencies necessary to the position through continuing education clinical supervision literature review and discipline and team development. This position may be required to travel throughout Colorado to meet the needs of the department.
Opt in below to receive text message updates on CDHS recruiting events!Description of Job
Description of Job:
This position exists to support the program in coordination of all patient movement to include bed offers for admission coordination of admission coordination of discharges and coordination of all patient transfers. In doing so this position is responsible for monitoring patient legal cases in the judicial court system database. Monitoring includes detailed tracking of possible case closures and dismissals as well as any legal status changes or program related requests issued by the Court. This position will serve as the primary liaison with the court regarding case statuses and court order needs as well as the primary liaison with our programs regarding all admissions discharges and case status updates. In addition this position will monitor communicate and coordinate legal clearance needs for individuals discharging from our programs and serve as the primary liaison with the Colorado Mental Health Hospital in Pueblo (CMHHIP) programs courts and jails. Lastly this position will be responsible for data entry associated with all patient and program movement and case statuses and support administrative backup when necessary.
Primary Job Duties:
Admissions Discharges and Transfers:- Collaborates with the various stakeholders including state psychiatric facilities county jails contractors court services outpatient restoration admissions program legal records and transport to ensure essential information is communicated as needed for admission discharge transfers and continuity of care
- Demonstrate decision making skills as it relates to the programs admissions schedule involving short and long term planning under the guidance of the Clinical Director
- Coordinates and maintains all admission and discharge schedules including transfers to and from various programs
- Tracks patient evaluations court dates and case status in order to anticipate the needs for each program problem solve and communicate to the various stakeholders
- Keeps the Department informed of the admissions discharges and transfers by coordinating those efforts disseminating notification emails disseminating relevant patient information/records maintaining an admissions schedule tracking legal information tracking data and creating data reports
Legal Liaison and Coordination:- Responsible for monitoring a high volume of court hearings for individuals across our programs. This includes tracking hearing dates accessing the court database to review court minutes obtaining or clarifying court orders and writs communicating disposition changes seeking legal clearance for relevant discharges and assisting in the facilitation of legal documentation as appropriate
- Assists with the tracking and submission of reviewed and approved treatment summaries and dissemination of court orders to programs
- Reviews cases (prior to making bed offers and coordinating admissions) in the court database to confirm admission is warranted and liaison with programs and courts if it is unclear
- Assists with obtaining clarifying tracking and disseminating information related to protection orders and identified protected persons
Data Monitoring and Reporting:- Responsible for data tracking specific to a variety of variables associated with patient movement program outcomes and legal status and dispositions
- Works heavily in Excel and Google Sheets to track a high volume of data which will require this position to easily transfer data enter data and pull data trends and reports as requested by leadership
- Tracks a high volume of data amongst other key tasks which this person may serve as a backup to as needed
- Serves as the contract monitor for program performance using program and individual client data site visits and audits to assess contractor performance
- Promotes operational and administrative compliance with appropriate CDHS policies and procedures
- Serves as the liaison between the contractors CDHS court services department CMHHIP CMHHIFL CDHS outpatient restoration department and the Director of Jail
- Participates in oncall responsibilities during weekends and evenings for situations that require an immediate response
- Assists with data collection tracking analyzing and interpreting
- Assists with reporting to OCFMH and CDHS management about the programs performance and compliance with policies and procedures
Other Duties As Assigned:
This position may be called upon to perform tasks or undertake special assignments or projects deemed necessary by OCFMH but not specifically referenced in the above dutiesMinimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Minimum Qualifications:
Experience Only:
Six 6 years of relevant experience in an occupation related to the work assigned to
this position
OR
Education and Experience:
A combination of related education and/or relevant experience in an occupation
related to the work assigned to this position equal tosix 6 years
Conditions of Employment:- A preemployment criminal background check will be conducted to include CDHS employees (all Direct contact with vulnerable persons): CBI name check and fingerprint check ICON Colorado court database Medicare fraud database Reference Checks Professional License verification (licensure requirements) Drug Screen PREA (Division of Youth Services) Trails check (direct contact with children) CAPS (direct contact with adults Mental Health Institutes Regional Centers Veterans Community Living Centers. .
- Due to the juvenile population served at the MHI facilities incumbents of this position must be at least 21 years of age.
- Frequent instate travel between offices CMHIP CMHIFL and various detention facilities and hospitals
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify the applicant from the current position. Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with CDHS.
Appeal Rights:If you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.
An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email postmarked in US Mail or hand delivered 1525 Sherman Street 4th Floor Denver CO 80203 or faxed 303.866.5038 within ten 10 calendar days from your receipt of notice or acknowledgement of the departments action.
For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to; contact the State Personnel Board for assistance at; or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes atunder Rules.Supplemental Information
For additional recruiting questions please contact @
About Us:
If your goal is to build a career that makes a difference consider joining the dedicated people of theColorado Department of Human Services(CDHS). Our professionals strive to design and deliver high quality human and health services that improve the safety independence and wellbeing of the people of Colorado. In addition to a great location and rewarding and meaningful work we offer:
Strong secure yet flexible retirement benefits including aPERA Defined Benefit Plan or PERA Defined Contribution Planplus 401(k) and 457 plans
Employer supplementedHealth Savings Account
Paid life insurance
Short and longterm disability coverage
11 paid holidays per year plus vacation and sick leave
Excellent worklife programs such as flexible schedules training and more
Remote work arrangements for eligible positions
*Some positions may qualify for the Public Service Loan Forgiveness Program. For more
information go to Values:
We believe in a peoplefirst approach:To serve the people of Colorado we develop a culture and work environment that creates an energized inspired and healthy team capable of giving their best to Coloradans.
Balance creates quality of life:We want our team to be resilient through a supportive workplace that values flexibility health and wellness and employee engagement.
We hold ourselves accountable:We take responsibility through our actions programs and results for the state of health and human services in Colorado.
Transparency matters:We are open and honest with employees our partners the Coloradans we serve and the public.
We are ethical:We abide by what is best for those we serve by doing what is right not what is easy.
Collaboration helps us rise together:We work together with all partners employees and clients to achieve the best outcomes for Coloradans.
We are committed to increasing the diversity of our staff and providing culturally responsive programs and services. Therefore we encourage responses from people of diverse backgrounds and abilities.
ADAA Accommodations:CDHS is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator Nancy Schmelzer at or call.
THE STATE OF COLORADO IS AN EQUAL OPPORTUNITY EMPLOYER
Toll Free Applicant Technical Support
Required Experience:
IC
Employment Type
Full-Time
