Docket Specialist
Docket Specialist
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Job Description
Introduction
If you are looking for an exciting career with great benefits pension generous leave competitive salary and the opportunity for advancement and professional growth apply to join the DPSCS team today!
The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.
As a member of the DPSCS team you can have a fulfilling career while also enjoying a wide range of benefits such as medical and dental coverage paid time off (i.e. vacation sick leave) becoming vested in the State pension supplemental retirement options and even joining the Maryland State Employees Credit Union.
GRADE
LOCATION OF POSITION
POSITION DUTIES
This is an advanced leveladministrative support position performing specialized administrative tasksinvolving scheduling and docketing the full range of disciplinary appealhearings for DPSCS before the Correctional Officer Bill of Rights (COBR)Hearing Board and Law Enforcement Officers Bill of Rights (LEOBR). Thisposition regularly reviews disciplinary appeals and schedules cases in four 4)Hearing Board locations (Baltimore Jessup ECI Hagerstown) throughout thestate of Maryland routinely verifies the COBR/LEOBR Board eligibility throughthe random selection and discipline verification process and creates anddistributes hearing notices in a timely manner. Receives reviews and processesall COBR/LEOBR hearing case correspondence and telephonic communications. Thisposition is responsible for the issuance and endorsement of subpoenas uponapproval of the COBR/LEOBR Board Chair. This position also serves as thePostponement Clerk and is responsible for fully managing postponement requestsand processing them upon approval of the COBR/LEOBR Board Chair or theagreement of the representatives in the case. This position consistentlymaintains and updates official COBR/LEOBR case file documentation indexes andforms; the electronic calendar; the scheduling databases; the board selection databaseand electronic correspondence for accurate and current case status review. Thisposition closes each official case file in accordance with the guidelines setforth for each disposition. This positions indexes all closed case files inaccordance to established organizational practices. This position prepares theCertificate of Record for Circuit Court appeals. This position schedulestraining classes for COBR hearing board members supervisory correctionalofficers within each facility appointing authorities for each facility as wellas IID investigators. This positions prepares monthly reports of current caselog to include amount of hearings held postponements settlementsadministrative closures continuances motions notices distributed penaltyincreases subpoenas distributed board members vetted and new cases position requires use of independent judgement and works under generalsupervision. This position serves as primary contact between representativesfor the charged employee the facilities the witnesses the charged employeeand the departments management advocate. Reviews current Maryland law tomaintain adherence to COBR/LEOBR practices.
MINIMUM QUALIFICATIONS
Applicants must meet all minimum (and selective) qualifications tobe considered and to appear on the list of people eligible for hire. Pleaseread all requirements before applying.
Education: Graduation from an accredited high school orpossession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clericalwork involving typing duties.
Notes:
1. Additional secretarial or clerical experience may besubstituted on a yearforyear basis for the required education.
2. Thirty credit hours with a major in secretarial science oroffice technology from an accredited college may be substituted at the rate ofthirty credits for one year of experience for up to two years of the requiredexperience.
3.Candidates maysubstitute U.S. Armed Forces military service experience as a noncommissionedofficer in Administration classifications or Administrative Clerical orOffice Services specialty codes in the Administrative Support field of work ona yearforyear basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given toapplicantswho possess the following preferredqualification(s).Include clear and specific information on yourapplication regardingyour qualifications.
1. Experience utilizing a randomizer performing data entry andsorting data or manipulating spreadsheets or setting up mailmerge or preparing reports or generating correspondencescheduling and Smartsheets.
2. Experience with professional work in a law enforcementagency.
3. Experience with law clerk duties and responsibilities.
SPECIAL REQUIREMENTS
Demonstrated ability toaccurately type ona keyboard on a personal computer at a minimum of fortywords per minute may be required depending on the specific requirements of theposition.
SELECTION PROCESS
Please make surethat you provide sufficient information on your application to show that youmeet the qualifications for this recruitment. All information concerning yourqualifications must be submitted by the closing will not considerinformation submitted after this candidates will beranked as Best Qualified Better Qualified or Qualified and placed on theeligible(employment) list for at least one year.
EXAMINATION PROCESS
The assessment mayconsist of a rating of your education training and experience related to therequirements of the is important that you provide completeand accurate information on your report all experienceand education that is related to this position.
BENEFITS
As an employee of the State of Maryland you will have access tooutstanding benefits including: health insurance dental and vision plansoffered at a low cost.
CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS
PersonalLeave new State employees are awarded six 6 personnel days annually(prorated based on start date)
Annual Leave ten 10 days of accumulated annual leaveper year
Sick Leave fifteen 15 days of accumulated sick leaveper year
Parental Leave up to sixty 60 days of paid parentalleave upon the birth or adoption of a child
Holidays State employees also celebrate at least twelve(12 holidays per year
Pension State employees earn credit towards a retirementpension
FURTHER INSTRUCTIONS
Onlineapplications are highly recommended. However if you are unableto applyonline the paper application and supplemental questionnaire maybeemailed to or faxed to 4104845928. Paper application materials must be received inour office by the closing datefor the recruitment.
If you are submitting additional information the preferred method istoupload it with your application. All uploaded additional informationmustbe received by the closing date and time. If you are unable to upload pleaseemail the requested information the recruitment number in thesubject line or fax to4104845928(providinga cover sheet with your contact information recruitment name recruitmentnumber and the number of pages faxed). Onlyadditional materials that arerequested will be accepted for thisrecruitment.
For questions regarding this recruitment please contact the DepartmentofPublic Safety and Correctional Services HRSDRecruitment Division at.
Tiara Mills
If you are having difficulties with submitting your onlineapplicationplease contact the DBM Recruitment and Examination <> or
.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer Maryland is committed torecruitingretaining and promoting employees who are reflective of theStatesdiversity.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
