Events Manager DPAE
Events Manager DPAE
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Job Description
Job Title:
Events Manager DPAE
Kent OH (hybrid work schedule)
Salary:
$41731 $48000
Basic Function:
Assist with the management and coordination of events related to the Division of Philanthropy and Alumni Engagement (DPAE) activities that advance the university relationships with alumni and donors. Reports to designated supervisor.
Additional Basic Function if applicable:
Examples of Duties
Duties/essential functions may include but not be limited to the following:
Plan and coordinate special event planning including the development and administration of invitation and guest lists setups ticket distribution invitations permits and licenses technology requirements signage and other eventrelated communications organize and coordinate planning committees and maintain database / records associated with events.
Implement events to engage audiences through both virtual and inperson events including hybrid events as needed.
Provide onsite liaison/docent responsibilities to high level internal and external guests to establish congenial relationships and good communications with constituents (alumni donors board members prospects executives etc..
Assist in information analysis conduct research and develop/prepare reports.
Oversee and supervise student personnel and volunteers as needed.
Partner with DPAE Communications for the development of materials and collateral (invitations programs speeches signage etc. for events.
Oversee budget and procure services ensuring that events adhere to budget limits.
Provide a high level of customer service while managing questions and concerns in person on the phone and via email.
Perform other related duties as assigned.
Additional Examples of Duties if applicable:
Minimum Qualifications:
Bachelors degree in hospitality business marketing communications or a related field of study and a minimum of three years prior work experience in event planning
OR
A minimum of seven years of experience and education in event planning business marketing communications.
Must be able to work a flexible schedule that may include evenings weekends and holidays and may include additional hours during peak periods.
License/Certification:
Not applicable.
Knowledge Of:
Essential event planning processes (development and implementation)
Skill In:
Event planning management *
Organization and implementation of events *
Written verbal and interpersonal communication*
Public relations
Utilizing Microsoft Office Suite and other applicable software *
Organizing information and projects *
Adhering to deadlines *
Ability To:
Coordinate a wide range of support and technical professionals; develop a coordinated workflow/timeline to manage multiple projects with the ability to build relationships with external/internal constituents *
Present an event portfolio *
Develop budgets event production timelines and production scripts *
Work independently and as part of a team *
Multitask while managing multiple projects and assignments *
Preferred Qualifications if applicable:
Higher education event planning.
Virtual event/webinar planning.
Experience in alumni donor and volunteer relations.
Experience with data systems such as Banner Tableau and SSRS.
Assessments:
Asterisk * indicates knowledge skills abilities which require assessments
Working Conditions / Physical Requirements:
Light workExerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently to move objects. Incumbent must be able to communicate with others. Incumbent required to travel from building to building frequently and off campus occasionally.
Working Schedule:
Hybrid work schedule to include nights/weekends for certain events.
Additional Information:
Must pass a security check.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability status protected veteran status or any other characteristic protected by law.
For official job descriptions visit State University is a SmokeFree TobaccoFree University effective July 1 2017. Smoking and tobacco use are not permitted on any of Kent States campuses or other locations and properties that are owned operated or leased by Kent State both domestic and international. For additional details visit intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties job hours and responsibilities.
Required Experience:
Manager
Employment Type
Full-Time
