Junior Programme Support Specialist
Junior Programme Support Specialist
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Job Description
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender nationality background and culture.
- Qualified female applicants qualified nationals of nonand underrepresented Members and person with disabilities are encouraged to apply;
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct and to uphold FAOs values
- FAO as a Specialized Agency of the United Nations has a zerotolerance policy for conduct that is incompatible with its status objectives and mandate including sexual exploitation and abuse sexual harassment abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAOs commitment to environmental sustainability is integral to our strategic objectives and operations.
Please note that all candidates should adhere to FAO Values of Commitment to FAO Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION
- FAO does not charge any fee at any stage of the recruitment process (application interview processing)
- Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED) a list updated by the International Association of Universities (IAU) / United Nations Educational Scientific and Cultural Organization (UNESCO). The list can be accessed at informationvisit the FAO employment website
- Appointment will be subject to certification that the candidate is medically fit for appointment accreditation any residency or visa requirements and security clearances.
HOW TO APPLY
If you need help or have queries please create a onetime registration with FAOs client support team for further assistance: IS A NONSMOKING ENVIRONMENT
Organizational Setting
The Information Technology Division (CSI) is responsible for all IT activities within the Organization. CSI performs on behalf of the Organization the following critical roles: defining FAO IT policies and providing strategic advice on IT architecture and standards governance policy and operational matters while monitoring organizational compliance; defining the mechanisms for managing FAOs information and data; protecting FAOs information assets and ensuring confidentiality integrity and availability; ensuring provision of IT services that are core for the Organizations global operations and supporting the information and business processes; coordinating organizationwide IT activities in order to reduce duplication and fragmentation and to increase integration of information data systems and platforms mobilizing IT resources from across the Organization.
Reporting Lines
Under the direct supervision of the Information Technology Officer (IT Strategic Sourcing Planning & Control group) the specialist will act as Junior Programme Support Specialist.
Technical Focus
The incumbent will provide programme support to the operations of the IT Strategic Sourcing Planning & Control group of the IT Division.
Tasks and responsibilities
The incumbent will:
Assist in providing timely and efficient operations and administration support to the implementation of programme and projects activities
Assist in providing information functional to the preparation of periodic and ad hoc financial and planning reports
Assist the IT technical teams in monitoring and implementing activities in line with divisional work plans and budget; making PR and PO provide support to other colleagues in the team
Assist in coordinating licenses management requests for FAO
Support in handling procurement activities and processes in line with divisional and organizational needs
Support in monitoring projects plans delivery and resource schedules
Contribute in making accounting adjustments and backcharges payment requests and invoices from suppliers
Provide reports on the administrative activities performed
Contribute to service definitions and internal process and procedures improvements when needed
Liaise with relevant collaborating departments on matters related to contracts licenses and payments
Contribute to other programme support financial related and sourcing processes
Perform any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
At least 1 year of relevant experience in programme support administrative and/or ICT Contracts area
For Consultants: Advanced university degree in Management Law Social science International relations or closely related discipline. A university degree combined with 2 years of relevant experience may be considered in lieu of an advanced university degree.
For PSA: Relevant technical degree specialization in the subject.
Working knowledge (level C) of English French or Spanish
FAO Core Competencies
Results Focus
Teamwork
Communication
Building Effective Relationships
Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
Experience and knowledge in programme support administration and financial support area
Experience and knowledge in ICT area is an asset
Experience in an international/ multicultural organization is desirable
Knowledge of FAO Administrative and Financial Rules is desirable
Knowledge of FAO associated tools (e.g. GRMS iMIS) is desirable
Relevant experience in similar support related position
Selection Criteria
Limited knowledge (level B) of one additional FAO language is an asset.
Required Experience:
Junior IC
Employment Type
Full-Time
