Office Secretary I
Office Secretary I
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$ 37271 - 58911
1 Vacancy
Job Description
Introduction
Only Internal Contractual Employees of the Office of the Public Defender
As a State agency Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race color religion sex physical or mental disability age sexual orientation gender identity national origin veteran status or genetic information. MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment its services programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities unless the accommodation imposes an undue hardship.
All applicants must be able to communicate effectively with clients and visitors and possess the ability to complete tasks in a fastpaced work environment. Applicants must be able to work in various positions and travel to various courtrooms and office environments in the jurisdiction. Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed please contact Tawanda Jackson Human Resources Supervisor
The Office of the Public Defender located in Carroll County Maryland is seeking detailoriented applicants with secretarial experience to provide support to administrative staff and attorneys. Seeking applicants with excellent organizational and writing skills as well as problem solving skills and significant customer service experience. Experience working with Google Apps Microsoft Office Suite Software.
GRADE
LOCATION OF POSITION
101 North Court Street Suite 140 Westminster MD. 21157
POSITION DUTIES
*Support staff attorneys with filing of any and all legal correspondence (motions subpoenas pleadings)
*Field calls from clients investigators experts and court personnel
*Process Discovery and Body Worn Camera footage
*Process and distribute incoming mail and correspondence
*Schedule meetings and interviews as requested by attorneys and management
*Type client correspondence
*Create/modify reports and documents as requested by staff attorneys or administrative staff
*Make photocopies faxes documents and performs other clerical functions
*Update case management database with client information and electronic filing with Courts
*Assist with the preparation of client files
*File papers and documents into appropriate client file
*Maintain important and confidential records and schedules
*Perform other duties as assigned
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: One year performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a yearforyear basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a noncommissioned officer in Administration classifications or Administrative Clerical or Office Services Specialty codes in the Administrative Support field of work on a yearforyear basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills and the ability to multitask. Proficient in Google Apps Microsoft Word Excel and Outlook. Excellent oral and written communication skills.
LIMITATIONS ON SELECTION
Only Current Contractual Employees of MOPD
SPECIAL REQUIREMENTS
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified Better Qualified or Qualified and placed on the eligible (employment) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education training and experience related to the requirements of the position. You may be required to complete a qualifications supplement or the rating may be based on your application. Therefore it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.
BENEFITS
FURTHER INSTRUCTIONS
Employment Type
Full-Time
