Scheduling Coordinator - Arcadia Cardiovascular Institute - Full Time 8 Hour Days Non-Exempt Non-Union

The Scheduling Coordinator schedules patient appointment/follow ups and/or surgeries as appropriate in the assigned unit/clinic. Obtains authorizations and preauthorization for services to be rendered. Schedules ancillary appointments as necessary for patients. Ensures patient charts are prepared prior to appointments/follow up and/or surgery including xrays and pertinent lab work. Makes arrangements for any special equipment as needed. Reviews and codes charge slips for patient care services and/or surgical services rendered. Maintains files and records including supporting documentation for insurance claims. Maintains master appointment/surgery calendar for physician(s). Oversees equipment and office supply inventory. Reads all incoming mail prioritizing and distributing as appropriate. The Scheduling Coordinator acts as a liaison with other departments and physician office staff and arranges for all necessary support services and equipment needed for a case.

The Surgery Scheduler schedules patient surgeries. Obtains authorizations and preauthorization for surgical services. Schedules ancillary appointments as necessary for patients. Ensures patient charts are prepared prior to surgery including xrays and pertinent lab work. Makes arrangements for any special equipment as needed. Reviews and codes charge slips for patient care services and/or surgical services rendered. Maintains files and records including supporting documentation for insurance claims. Maintains master surgery calendar for physician(s). Oversees equipment and office supply inventory. Reads all incoming mail prioritizing and distributing as appropriate.

Essential Duties:

• Under the direction of the Director Clinical Information Systems the Scheduling Coordinator actively coordinates an organized and efficient case flow of the surgery scheduling future daytoday activities monitoring/resolving potential surgery scheduling conflicts. The Scheduling Coordinator acts as a liaison with other departments and physician office staff and arranges for all necessary support services and equipment needed for a case.
• 1. Adheres to protecting patient confidentiality.
• 2. Promotes a professional business atmosphere utilizing the business computer communication systems.
• 3. Interacts with others in a positive nonjudgmental manner managing conflict constructively avoiding escalating negative situations.
• 4. Communicates all changes with patient and surgical case information to all involved personnel.
• 5. Demonstrates accuracy and thoroughness in entering information into the Computer systems.
• 6. Demonstrates flexibility selfdirection accuracy and problemsolving skills in daily activity.
• 7. Analyze/plans/prioritizes workload anticipating conflicts.
• 8. Develops/Participates in Performance Improvement process.
• 9. Consistently performs duties without interruptions to get job duties completed timely.
• 10. Demonstrates flexibility in covering others for sick time vacation leave of absence or requested day off.
• 11. Participates in additional projects and assignments as requested.
• 12. Contributes to a positive departmental morale.
• 13. Maintains open communication good rapport and an effective and professional attitude.
• 14. Minimizes unnecessary conversations to maximize productivity time during shift.
• 15. Ensures patient charts are prepared prior to surgery including xrays and pertinent lab work.
• 16. Works positively with colleagues to create an effective efficient work place dedicated to customer service and quality patient care.
• 17. Considers costcontainment measures and efficient use of supplies when ordering.
• 18. Follows appropriate procedures for verification of physician credentialing.
• 19. Follows appropriate procedures for obtaining authorizations and preauthorizations for surgery services.
• 20. Maintains accurate master surgery calendar for physician(s).
• 21. Schedules patient surgeries and other ancillary appointment in a timely manner.
• 22. Reviews and codes charge slips for patient care services and/or surgical services rendered.
• 23. Maintains accurate documentation for insurance claims and submits claims in a timely manner.
• 24. Performs other related duties as assigned.

Required Qualifications:

• Req High school or equivalent

• Req 1 year; Combined education/experience as substitute for minimum experience Medical office management medical secretarial or medical assisting experience.

• Req Demonstrated interpersonal communication and customer service skills.
• Req Skills in computer programs Word Excel Powerpoint Outlook etc. required.
• Req Demonstrates excellent verbal and written communication skills.

Preferred Qualifications:

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone ator by email at. Inquiries will be treated as confidential to the extent permitted by law.

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