File Management Clerk - 6 Month Contract
File Management Clerk - 6 Month Contract
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Job Description
Osler Hoskin & Harcourt LLP is one of Canadas leading business law firms. Advising many of Canadas corporate leaders as well as U.S. and international parties with extensive interest in Canada our more than 1000 firm members are based in offices in Toronto Montral Ottawa Vancouver Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers students management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path. We care about our staff and the working environment here proves it.
We are currently recruiting for a File Management Clerk in our Toronto office to support the Firm with file maintenance of client physical and electronic documents. This position requires strong administrative and multitasking skills. The successful candidate will demonstrate initiative have the ability to work in a fastpaced environment and is detailoriented.
Major Responsibilities:
Demonstrating discretion and confidentiality strong attention to detail strong organizational teamwork and customer service skills you will:
- Assist all legal practice areas with the physical and electronic filing of client documents using the alphanumeric filing system and efiling protocols. This includes organizing documents within files photocopying scanning and creating labels
- Facilitate file retrieval requests with the Records Management Department
- Maintain inventory of file content for storage and coordinate offsite file retrieval requests. This includes preparing inventory sheets of file content in boxes entering information into our Records database and quality checking files before sending offsite
- Ensures master file list is updated for Legal Professionals
- Perform other related duties as assigned
Position Requirements:
Education and Experience
High school diploma plus one year clerical/business experience. An equivalent combination of education training and experience will be considered.
Knowledge and Skills
- Proficiency with MS Word Excel Outlook and Adobe Pro
- Knowledge of records management policies and procedures records management software and database applications such as File Trail
- Accurate dataentry skills
- Excellent attention to detail with strong written and verbal communication
- Organizational and time management skills required to effectively multitask
- Strong teamwork and customer service skills
Accessibility and Accommodation
We thank all applicants for their interest in Osler; however only chosen applicants will be contacted. Osler is committed to fostering a diverse and inclusive work environment and we welcome and encourage applications from people with disabilities and people with diverse backgrounds identities and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Background and Reference Checks
Please note that any offer of employment will be conditional upon background and reference checks including a criminal record check credit check and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canadas leading law firms please reply in confidence with a cover letter and rsum by the closing date.
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Employment Type
Full-Time
