Operations Associate - East Palo Alto
Operations Associate - East Palo Alto
Posted on :
12-04-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 28 - 34
Vacancy
1 Vacancy
Posted on :
12-04-2025
Job Description
Description
OPERATIONS ASSOCIATE
Position Summary
The Operations Associate will play a critical role in maintaining the systems that support excellent teaching and learning. They will manage the front office and serve as the first point of contact for any students families staff or visitors in the office. They must also passionately believe in the value of a KIPP education and have the ability to enthusiastically share that vision and belief with others. This position is an excellent opportunity for a highly driven selfstarter to support a highperforming school.
The Operations Associate reports to the Director of School Operations and is located at KIPP Valiant Community Prep.
Preferred Qualifications
Experience:
- Minimum 1 years of work experience 2 or more years strongly preferred
Education:
- High school diploma required
Knowledge/skills required:
- Spanish fluency preferre
- Knowledge of the East Palo Alto neighborhood
- Demonstrated proficiency with Microsoft Word and Microsoft Excel
- Ability to learn and utilize technology necessary to operate in a virtual office environment (i.e. Zoom Go to Meeting)
- Ability to selfdirect prioritize and multitask among competing goals
- Demonstrated ability to work well with others and build relationships across teams
- Excellent written and verbal communication skills with keen attention to detail
- Unquestioned integrity and commitment to KIPP Bay Area Schools mission and values
Essential Functions and Responsibilities
Manage front office and incoming visitors
- Own the creation of a welcoming organized front office that reflects school values and culture
- Manage inventory of office supplies student store items textbooks uniforms and other materials
- Serve as the point person for first aid and student medication
- Assist with managing the schools finances including assisting with school fees deposits cash management and purchasing
Manage student attendance and data
- Track daily student attendance accurately including distributing tardy slips checking records and compiling attendance documentation
- Arrange morning calls home to students who are absent and if needed coordinate absent students homework dropoff and pickup
- Support a culture of high attendance by tracking unexcused absences managing truancy documentation and scheduling truancy meetings
- Maintain complete and accurate student records in cumulative folders and in PowerSchool
- Support with compiling academic data for report cards transcripts and other documents
Support student enrollment
- Support student recruitment activities and school events (e.g. open houses information sessions)
- Support management of all incoming applications and enrollment paperwork for new and returning students
- Help prepare application data and communications for the enrollment lottery
- Own specific parts of the enrollment process such as scheduling family meetings or managing all incoming new student enrollment paperwork
Support communications systems
- Help prepare weekly bulletins in English and Spanish to distribute to team & family
- Assist in the preparation of all parent communications including letters and report cards
- Assist in maintaining updates and newsletters on the school website
- Manage communication systems with families by sending out mailings and using the SchoolMessenger system for school events
Support school leadership with creating a joyful learning environment
- Support with furnishing and decorating the facilities to model school values and culture
- Support with implementing school safety plans and procedures
- Assist with oncampus and offcampus school events including student field trips
- Adhere to KIPPs health and safety guidelines as outlined by the CDC CDE and public health agencies recommendations
- Assist with other tasks and projects as necessary or assigned
Physical Mental and Environmental Demands
Physical: Ability to navigate office and school campuses. Occasional lifting/carrying of equipment 2050 lbs.
Mental: Stress of deadlines and normal work standards ability to analyze problems and generate alternatives work with interruptions concentrate for long periods of time read calculate perform routine math problems memorize and recall objects and people.
Environmental: School environment subject to constant interruptions and distractions. It will require work as current public health guidelines warrant. Adhere to KIPPs health and safety guidelines as outlined by the CDC CDE and public health agencies recommendations.
Classification
Fulltime nonexempt position
About KIPP Public Schools Northern California
We are a thriving nonprofit network of 21 free public charter schools open to all students. At KIPP we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities we create joyful academically excellent schools that prepare students with the skills and confidence to pursue the paths they choosecollege career and beyondso they can lead fulfilling lives and build a more just world.
Our student community consists of over 7000 elementary middle and high school students in East Palo Alto Oakland San Francisco San Lorenzo San Jose Redwood City and Stockton. 79 qualify for free or reduced price lunch 23 are multilingual learners and 10 have special needs. We strive to cultivate a representative team of teachers and leaders that reflect our students diversity.
Compensation
KIPP Northern California is dedicated to you and your familys wellbeing! We offer a competitive salary as well as a comprehensive benefits package including medical dental vision and transportation benefits.
We benchmark annually against comparablysized nonprofit organizations in the regions where we operate to offer competitive salaries. The hourly rate for this position is between $28.00$34.00.
How to Apply
Please submit a resume by clicking apply on this page.
Required Experience:
IC
Employment Type
Full-Time
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