Special Education and Data Clerk SY25-26 High School

What Youll Do

As the Special Education and Data Clerk at Veritas Prep High School youll be an integral part of the School Operations and Special Education Team playing a central role in ensuring the efficient operation of student records scheduling communication and compliance with state and federal regulations. This role requires attention to detail organization and the ability to maintain confidentiality in all aspects of the job. Youll also:

1. Administrative Support
• Answer phones take messages and respond to inquiries
• Serve as a liaison between the school and families by assisting with enrollment responding to inquiries and providing general support to students and their families.
• Support and backup front office staff and Early College program
• Assist in ordering school supplies and organizing of purchase orders invoices etc
• Track and manage school supplies equipment and resources ensuring adequate stock and efficient use.
• Assist in organizing school events including meetings field trips student led conferences extracurricular activities and special programs ensuring everything runs smoothly.
2. Student Records Management:
• Maintain accurate student records attendance logs and other essential databases ensuring confidentiality and compliance with school policies.
• Maintain accurate and uptodate special education student records including IEPs (Individualized Education Plans) assessments and other related documentation.
• Process and track IEP meeting schedules and documentation.
• Ensure all student information is maintained with the utmost confidentiality and in compliance with the Family Educational Rights and Privacy Act (FERPA)
• Assist in the preparation and maintenance of Special Education student records.
• Ensure that Individualized Education Plans (IEPs) assessments and other relevant documents are properly filed and updated.
• Assist in ensuring compliance with district state and federal special education regulations
• Prepare reports and fulfill records requests
3. Data entry and Reporting
• Enter data into the schools databases (PowerSchool CPP Frontline etc) and ensure that all required information is up to date and accurate
• Assist in preparing reports for audits and compliance reviews.
• Act as the liaison between teachers service providers and families to ensure all necessary paperwork is completed in a timely manner.
• Manage audit and update student information and records in student information systems
4. Compliance and Documentation
• Support the department in maintaining compliance with local state and federal regulations.
• Assist with ensuring proper documentation for IEP meetings evaluations and annual reviews.
• Help prepare reports related to student progress and Special Education services.
5. Communication and Coordination
• Communicate effectively with parents staff and external agencies regarding Special Education services and student needs.
• Assist with daily administrative tasks such as managing correspondence scheduling meetings including IEP meetings maintaining school records and processing documents.
• Schedule student testing with internal and external service providers
• Assist Special Education teachers and staff with general clerical tasks including preparing materials for meetings and events photocopying and filing.
• Support families and student with fulfilling transportation requests per the students IEP.
6. Schoolwide systems and Procedures
• Support school systems and procedures (arrival lunch dismissal etc)
• Assist in monitoring and implementing safety protocols including emergency drills health and safety regulations and reporting any incidents or concerns.
• Support sta and student technology
7. Other:

• Perform other required duties as assigned

What Youll Need

• You must be 21 years or older with a valid license for 3 years and a clean driving record
• Have or be willing to obtain RMV 7D training
• Strong communication skills both verbal and written
• Strong computer skills including Microsoft Oce Word Excel Google Suite
• Ability to work independently on a variety of tasks
• Strong interpersonal and communications skills with vendors students parents/families colleagues and community members
• Previous experience in operations (experience in school operations preferred)
• Strong attention to detail and followthrough
• Strong time management skills and the ability to manage multiple tasks simultaneously and meet tight deadlines
• Experience with project planning and management
• Experience with coordinating transportation
• An unwavering belief that all students can achieve amazing things
• A passion for continuous growth
• A dedication to fighting racism in our educational institutions and in daily life and knowledge of the history of race and racism as well as the systems of oppression our students face
• Fluency in Spanish (preferred)
• Associates degree (preferred)
• Current authorization to work in the United States a candidate must have such authorization by his or her first day of employment
• Alignment with our Values of
• Students First: We make decisions with our students in mind and know our actions model the way.
• Grow Together: We are role models of growth mindset teamwork and collaboration.
• One Team One Mission: We cheer for lean on and support each other as we play unique roles in support of the same mission.

Think you dont quite meet all the qualifications listed above Apply anyway! We are looking for a truly diverse team of educators and research shows that historically marginalized groups are less likely to apply if they do not meet every requirement. We are working to become an antiracist organization and want to recruit and support a diverse staff to understand the history of inequity in education and to ensure students see teachers staff and leaders who look like them working in their schools.

Want to learn more Set up a call with a recruiter by emailing

Veritas Prep is an equal opportunity employer and does not discriminate against employees or qualified job applicants on the basis of race religion color sex age national origin disability veteran or military status marital status sexual orientation genetic information gender identity or expression or any other status or condition protected by applicable law. This policy extends to but is not limited to recruitment selection compensation benefits promotion training and termination.

Veritas Prep offers competitive salaries and comprehensive benefit packages that include the following:

• Salary Range for this position is $exclusive of fringe benefits.
• If hired your final base salary will be determined based on factors such as skills education and/or experience.
• In addition to those factors we believe in the importance of pay equity and consider internal equity of our current team members as part of any final offer.
• Keep in mind the above range is the full base salary range for this position. Hiring at the maximum of the range would not be typical in order to allow for future and continued salary growth.
• We also offer a generous benefits package for fulltime staff that includes but not limited to the following:
• Health Vision and Dental Insurance Plans
• Paid Family/Medical Leave Insurance (private and meets state requirements)
• LongTerm Disability and Life Insurance 100 employer paid)
• Enrollment in Massachusetts Teachers Retirement System (teacher pension program)
• Employee Assistance Program 100 employer paid)
• Flexible Spending Accounts (FSA) Health Reimbursement Account (HRA) and more...

About Veritas Prep

Veritas Prep is a public tuitionfree school in Springfield that prepares students in grades 5 through 12 to compete achieve and succeed in college and beyond. Veritas Prep accelerates every students path to college and career by helping them set a strong academic foundation in middle school and guaranteeing access to college classes and college prep support in our walltowall Early College high school.

At Veritas Prep we are not only breaking down barriers to college access but also providing the tools students need to persist through college and prepare for a successful career. Our middle school program has been serving students in Springfield since 2012 and our scholars are supported by skilled dedicated and diverse teachers. Scholars learn important academic habits and are challenged to achieve at high levels academically socially and emotionally setting them up for success as they enter our high school.

Our Early College high school program in partnership with STCC and Worcester State University prepares students to earn highimpact college degrees saving students up to two years time in college and thousands of dollars. Students can earn up to an associate degree for free and the general studies associate degree from STCC means students enter as JUNIORS at any Massachusetts public college or university after high school graduation.

Students at Veritas Prep benefit from high academic standards and robust support an exceptional learning environment a diverse staff of highquality educators a strong commitment to social/emotional and practical skill development and an inclusive antiracist community that values the identities and backgrounds of all students.