Administrative Assistant

Element has an opportunity for an Administrative Assistant who is primarily responsible for managing all front desk duties e.g. relaying incoming telephone calls greeting visitors/guests facilitating incoming packages and providing excellent customer service in a professional manner. This position also provides general administrative support for the laboratory by maintaining records inventory and logs as assigned.

• Answers a multiline telephone system takes accurate messages and transfers telephone calls to the appropriate person in an efficient manner
• Greets and screens incoming visitors in a professional manner and promptly notifies appropriate person of their arrival
• Assist guests with signin procedure per company safety and security requirements
• Order meals for visiting clients and employees when necessary
• Assist with office events for ordering preparation and breakdown
• Receives signs and logs in/out for courier deliveries & shipping and notifies appropriate personnel that packages have arrived
• Operates standard office equipment to include multiline telephone system calculator computer/printer and photocopy machine
• Assist with travel needs for employees
• Perform morning afternoon and last rounds to ensure consumable items are restocked and shared spaces are tidied up
• Support ordering: office supplies snacks breakroom supplies and other supplies for the location
• Support with new hire orientations keeping active staff rosters NDA information
• Process POs within the finance systems
• Support other administrative tasks as requested

• Minimum 1 year experience in an (frontdesk) administrative support role/training or equivalent
  AA degree or equivalent
• Good computer literacy in MS Word Excel Outlook Adobe Acrobat and Google Apps
• Natural ability to multitask and prioritize with minimum guidance and supervision in a dynamic fast changing environment
• Excellent telephone and customer service skills

#LITF1

Element is one of the fastest growing testing inspection and certification businesses in the world. Globally we have more than 9000 brilliant minds operating from 270 sites across 30 countries. Together we share an ambitious purpose to Make tomorrow safer than today.

When failure in use is not an option we help customers make certain that their products materials processes and services are safe compliant and fit for purpose. From early R&D through complex regulatory approvals and into production our global laboratory network of scientists engineers and technologists support customers to achieve assurance over product quality sustainable outcomes and market access.

While we are proud of our global reach working at Element feels like being part of a smaller company. We empower you to take charge of your career and reward excellence and integrity with growth and development.

Industries across the world depend on our care attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.

At Element we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming the worlds most trusted testing partner.

All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age disability ethnic origin gender marital status race religion responsibility of dependents sexual orientation or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. However employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information unless the disclosure is (a) in response to a formal complaint or charge (b) in furtherance of an investigation proceeding hearing or action including an investigation conducted by the employer or (c) consistent with the contractors legal duty to furnish information. 41 CFR 601.35(c)

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