drjobs Administrative Support to the Deputy Fire Chief Operations and Training

Administrative Support to the Deputy Fire Chief Operations and Training

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1 Vacancy
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Job Location drjobs

Edmonton - Canada

Hourly Salary drjobs

$ 23 - 29

Vacancy

1 Vacancy

Job Description

  • High School Diploma including business subjects with an emphasis on general office practices or completion of an office administration certificate
  • Minimum of 2 years of progressively responsible and diversified word/information processing experience including providing clerical support to a team of professionals creating and formatting documents maintaining records managing calendars/correspondence preparing expense statements and/or performing financial processing

Assets:

  • Experience working with City enterprise applications such as SAP Ariba etc. is an asset

Skills required for success:

  • Knowledge of applicable policies rules regulations and procedures of the department; understanding of operational and unionized environments is preferred
  • Demonstrated ability to work independently and actively participate as a member of a larger team
  • Ability to perform tasks with a high level of political sensitivity and accuracy and in accordance with established policies procedures and formats
  • Ability to manage a large volume of work with diverse and sometimes conflicting demands and timelines including strong prioritization and time management skills
  • Ability to establish and maintain effective working relationships with a focus on balancing competing requirements within the various units and ensuring service is delivered accordingly
  • Ability to perform basic mathematical and financial calculations including ability to manage financial processes such as invoice payment and account reconciliations
  • Excellent verbal and written communication skills
  • Strong organizational and writing skills including the ability to create meeting agendas coordinate meeting guests and rooms prepare meeting materials and presentations take minutes and create/maintain a tracking system for action items
  • Strong interpersonal skills including the ability to interact with internal and external stakeholders with tact and professionalism
  • Proficiency in applicable software such as Google Workspace (Gmail Calendar Sheets Doc Slides Forms etc) and the ability to adapt to and learn new evolving technology
  • Ability to maintain and prepare moderately complex records and reports
  • Ability to make decisions in accordance with established policies and procedures
  • Problem solving skills including the ability to resolve conflict in a collaborative professional manner
  • Proven ability to effectively handle confidential information using discretion and following all City requirements
  • Ability to build and maintain relationships with a variety of internal and external stakeholders
  • Alignment to our Cultural Commitments and Leadership Competencies a culture of equity diversity reconciliation and inclusion

Conditions of Employment:

Work Environment:

The City of Edmonton values applicants with a diverse range of skills experiences and competencies and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation please contact . Learn more about our benefits to 1 permanent fulltime position

Hours of Work: 40 hours per week
Salary Range: $23.787 $29.534 (Hourly); $49667.260 $61666.990 (Annually)
Talent Acquisition Consultant:
PC/MM

.Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.

The City of Edmonton is looking for an Administrative Support Clerk to join our Fire Rescue Services team! We are looking for someone who is highly organized detailoriented and has experience providing administrative support to a team of professionals.

As an Administrative Support Clerk you will be responsible for providing administrative support to the Deputy Fire Chief of Operations and Training. You will be the first point of contact for the Deputy Fire Chief and will be responsible for managing their calendar coordinating meetings and events and providing general administrative support to the extended teams in each area. You will also be responsible for financial processing records management and supply purchasing.

What will you do

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Required Experience:

Chief

Employment Type

Full Time

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