Sales and Administration Assistant

Eurofins Genomics an internationally renowned global service provider is looking for an experienced and proactive Sales and Administration Assistant to join its European Team. The SalesAdmin EU Team plays a key role in supporting the Research Sales Team field and handling administrative tasks related to tenders contracts order management and overall operations.

This is a permanent fulltime hybrid position.

Key Responsibilities

The Sales and Administration Assistant will be responsible for the following key tasks:

Administrative Coordination  Ensuring a smooth flow of administrative tasks across various departments as part of our European Excellence Team and driving local Order2Cash flows & tools

Data Management & Reporting  Maintaining accurate records in our internal systems generating reports and providing administrative support to sales and european financial Teams

Invoicing & Order Processing  Coordinating billing and order processing activities monitoring performance and providing guidance and support to Teams members. Actively operating on relevant projects invoicing order validation and followup processes

Customer Relations & Requests Management  Handling customers inquiries related to orders product availability and invoicing issues working closely with the relevant internal Teams (Sales Technical Support etc.

Team Support  Acting as point of contact for administrative and tenderrelated matters including contract handling and internal communications ensuring all deadlines are met and all tasks are carried out in a timely and efficient manner

Tender Management  Participate in the tender submission processes including supplementary admin document preparation compliance checks and submission tracking

Platforms management  updating profiles on national and regional Public Procurement Platforms (i.e MEPA SINTEL .. and Supplier Registers

Office location: NorthEast area of Milan

Qualifications :

Graduated in administration fields or life science (preferred but not required)

Minimum of 3 years of experience in an administrative and coordination role preferably in office administration sales support or tender management.

Preferred skills

Fluent in both Italian (C2 and English (B2

Strong organizational and multitasking skills

Proficiency with office software (e.g. Microsoft Office CRM tools D365

Excellent communication and interpersonal skills with a customerfocused approach

Ability to manage multiple tasks prioritize effectively and maintain attention to detail

Proactive with a focus on process improvement and operational efficiency

Problemsolving attitude with the ability to work independently and as part of a team

Nice to have

Proficiency in German

Previous experience in managing tenders or working within a tender office.

Additional Information :

Benefits

At Eurofins we are growing innovating and always learning. We celebrate the achievements of our employees throughannual long serviceawards recognize our colleagues speciallife events and we are committed to charitable causes through global fundraising activities.

As a Eurofins employee you will benefit from:

Ticket Restaurant lunch reimbursement

Worldwide career opportunities

What Happens Next

Our people are the backboneof what we do so its incredibly important we find the right individuals to join us. As a potential new recruit youll be invited to meet the team in the form of an assessment center or a staged interview process dependent on the role and its requirements this will give you the opportunity to see what working for Eurofins is really like and enable us to get you know your key skills and strengths.

Your data

As part of any recruitment process the company collects and processes personal data relating to job applicants. The company is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

Closing Date

We reserve the right to close or extend this position depending on application we would urge candidates to submit an application as early as possible.

Due to the high volume of applications we receive please be aware that if you do not receivea response within 4 weeks of the vacancy expiry date unfortunately on this occasion your application has been unsuccessful.

We embracediversity! Eurofins network of companies believein strength and innovation throughdiversity being an Equal Opportunity Employer. We prohibit discrimination against employees or applications based on gender identity and/or expression race nationality age religion sexual orientation disability and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us! We are well on our way to achieving our objective of carbon neutrality by 2025 through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at theirlocal level and in additionto their initiatives we also count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more in our career page: Policy