Secretary II Special Services Department
Secretary II Special Services Department
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Job Description
TERMS OF EMPLOYMENT
SECRETARY II
Special Services Department
8hrs per day/210workdays per year
Shift Time: 7:30 am to 4:00 pm
Shift time is subject to building needs.
POSITION OVERVIEW
Secretary II plays a pivotal role in ensuring the smooth and efficient operation of administrative tasks within the department. Exceptional organizational skills attention to detail and ability to communicate effectively will contribute to maintaining a positive and productive environment for students staff and parents. This position performs a wide variety of secretarial clerical and bookkeeping duties using independent judgment within generally defined methods practices and procedures.
QUALIFICATIONS
High school diploma or equivalent; additional relevant education is preferred.
Minimum of one 1 year of clerical experience utilizing various computer applications or an equivalent combination of education and experience that provides the necessary knowledge skills and abilities to perform the essential job functions.
Ability to maintain strict confidentiality of sensitive information.
Must be able to work independently with minimal supervision.
Proven record of reliable attendance and punctuality.
Previous experience in a school secretarial role is preferred.
Strong office communication skills demonstrating the ability to interact effectively and professionally with district staff students parents and the public even in a fastpaced environment with frequent interruptions.
History of positive cooperative and professional collaboration with all staff members.
Proficiency in office practices procedures and equipment.
Knowledge of general bookkeeping principles and procedures.
Ability to efficiently use various computer applications including but not limited to Google Suite Microsoft Word Excel Skyward and Red Rover.
Strong organizational skills with the ability to develop and maintain office procedures and recordkeeping systems.
Capability to independently plan organize and manage office activities even in the absence of a supervisor.
Ability to type or enter data quickly and accurately.
Proficiency in performing accurate calculations and maintaining balanced financial records.
Detailoriented with a high degree of accuracy in all tasks.
Ability to comprehend and execute verbal and written instructions policies and procedures effectively.
Bilingual skills are preferred.
ESSENTIAL JOB FUNCTIONS
Provide exceptional customer service ensuring a welcoming and professional experience for all visitors students parents and staff.
Manage and coordinate daily office operations efficiently.
Perform administrative tasks related to personnel budgeting and facilities making decisions within the scope of authority often in the supervisors absence.
Assist in developing office procedures and policies while maintaining organized and accurate recordkeeping systems.
Serve as the primary point of contact by answering and directing calls greeting visitors and providing information in person and over the phone.
Foster effective communication by collaborating with teachers administrators and parents.
Prepare format edit and proofread a variety of documents including correspondence reports meeting minutes and forms ensuring confidentiality as required.
Assist with budgetrelated tasks including processing purchase orders assigning budget codes verifying funds obtaining necessary approvals and distributing documentation.
Maintain and update databases and spreadsheets by verifying and inputting student and administrative information.
Organize and manage a filing system for detailed records including updating transferring and purging files as necessary.
Maintain accurate special education student records in IEP Online and communicate relevant information to district staff as needed (training provided).
Schedule and manage appointments and calendars for assigned staff.
Coordinate arrange and prepare materials for key school activities and events.
Track and maintain inventories of supplies books furniture and equipment.
Contribute positively to a team environment by working collaboratively and maintaining professional respectful relationships.
Provide interpretation services when applicable based on language proficiency.
Regularly monitor and respond to districtassigned email communications.
Take ownership of assigned responsibilities and ensure successful completion of tasks.
Maintain consistent and reliable attendance.
Perform additional duties as assigned.
TESTING REQUIREMENTS:
- Ability to successfully complete the following assessments: Typing (upper Moderately Effective to Highly Effective range) math grammar basic excel proofreading writing sample (optional) 10key test (optional) accounting (optional) tests.
- Current indistrict employees with five 5 or more years of experience in the Moses Lake School District may have the typing test waived at the discretion of the principal/director.
NOTICE OF NONDISCRIMINATION
The Moses Lake School District #161 does not discriminate in any programs or activities on the basis of sex race creed religion color national origin age honorably discharged veteran or military status sexual orientation gender expression or identity disability or the use of a trained dog guide or service animal and provides equal access to the Boys Scouts and other designated youth groups. Inquiries regarding compliance and/or grievance procedures may be directed to the school districts Title IX Civil Rights Affirmative Action and Equal Opportunity officer Michelle Musso 1620 S Pioneer Way Moses Lake WA 98650 ; OR Section 504/ADA Coordinator Samantha Burgess 1620 S Pioneer Way Moses Lake WA 98837
Employment Type
Full-Time
