Admin Coordinator

Admin Coordinator Global Pet Nutrition Marketing Team

Location: Paddington Office (Hybrid Working Environment)

About the Role:

The Admin Coordinator will provide highlevel administrative support to five directors within the Global Pet Nutrition Marketing team. This role demands exceptional organizational skills sound judgment and a solutionsoriented approach to handle any challenges that may arise. The successful candidate will work effectively with senior leaders and peers across multiple locations (UK and US) and must be comfortable in a hybrid working environment with 50 of the role based in our Paddington office. Our office is an openplan workspace with excellent transport links and we offer additional benefits including the opportunity to bring your dog to work.

The position reports directly to the Global Executive Administration for Pet Nutrition Effectiveness Manager ensuring aligned and seamless support to the team.

What We Are Looking For:

We are seeking a dynamic wellorganized proactive and detailoriented individual who thrives in a fastpaced and everchanging environment. The ideal candidate will possess the following qualifications and skills:

• Experience: Minimum of 3 years of administrative support experience preferably in a corporate or marketing environment.

• Education (preferable): Bachelors degree or equivalent experience in a relevant field.

• Technical Skills: Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and familiarity with tools such as Concur Mobilexpense and Ariba.

• Communication Skills: Exceptional verbal and written communication skills with the ability to interact professionally with senior leaders and external stakeholders.

• Organizational Skills: Strong organizational skills with a keen attention to detail and the ability to manage multiple tasks simultaneously.

• ProblemSolving: A solutionsoriented mindset with the ability to anticipate needs and proactively address challenges.

• Team Player: Ability to work collaboratively within a team and share best practices to enhance operational efficiency.

• Flexibility: Comfortable working in a hybrid environment and adapting to changing priorities.

What Will Be Your Key Responsibilities

• Provide comprehensive administrative assistance to five Directors within the Global Marketing team in Pet Nutrition:

  • Plan and execute domestic and international travel arrangements including transportation and accommodation ensuring all necessary visas and travel documents are secured through the companys travel agent. Attention to detail is essential for timely and accurate arrangements.

  • Organize and process travel expenses promptly using Concur and Mobilexpense tools.

  • Raised purchase orders using Ariba and ensured suppliers were paid on time.

  • Coordinate and book meeting rooms for internal and external events.

  • Collaborate with the EA of the Head of Marketing to support global event planning.

  • Provide holiday cover for the other Executive Assistant in the Marketing team ensuring continued operational support.

  • Actively participate in the Global team of Executive Assistants sharing best practices and implementing efficient strategies within the team.

What can you expect from Mars

• Work with diverse and talented Associates all guided by the Five Principles.

• Join a purposedriven company where were striving to build the world we want tomorrow today.

• Bestinclass learning and development support from day one including access to our inhouse Mars University.

• An industrycompetitive salary and benefits package including a company bonus.

Mars is committed to providing access equal opportunity and reasonable adjustments for individuals with disabilities longterm health conditions or neurodiverse during the application and recruitment process. To request reasonable adjustments complete our Reasonable Adjustment Request Form here

#LIAB2

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability status protected veteran status or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability it is available upon request. The company is pleased to provide such assistance and no applicant will be penalized as a result of such a request.