Civil Case Status Clerk Legal Records Clerk
Civil Case Status Clerk Legal Records Clerk
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$ 44368 - 73946
1 Vacancy
Job Description
Job Announcement
In the Circuit Court Civil Branch under the supervision of the Civil Status Division supervisor this position performs a wide variety of complex and technical processes and duties in the team and is responsible for a variety of duties.
Prepares cases for appeal to the Virginia Court of Appeals and the Virginia Supreme Court. Prepares garnishment dismissal and show cause orders. Assists in the administration of the Differentiated Case Tracking Program (DCTP). Prepares and coordinates all elements of various dockets and analyzes information from civil law/domestic case documents for the Circuit Court. Prepares and coordinates all elements of the weekly Friday Motions Docket. Assists the public attorneys staff and judges in person via written correspondence through the courts website email and over the telephone. Performs other duties as required.Illustrative Duties
(The illustrative duties listed in this specification are representative of the class but are not an allinclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.
Receives and reviews documents to ensure completeness for filing and recording;
Prepares and processes legal documents;
Enters and updates case information in the case management system;
Scans and indexes documents in the case management system;
Calculates and collects fines court costs and restitution;
Notifies defendants of court fines fees and restitution balances and payment options;
Reconciles daily receipts identifies discrepancies and makes corrections;
Assists customers by phone and in person with miscellaneous inquiries;
Maintains stores and ensures accessibility of case files;
Assists the public requesting to review and/or obtain copies of case files;
Prepares and monitors Court dockets;
Ensures the confidentiality of court records in accordance with the Code of Virginia and the Rules of the Supreme Court.Required Knowledge Skills and Abilities
(The knowledge skills and abilities listed in this specification are representative of the class but are not an allinclusive list.
Knowledge of standard administrative procedures practices and equipment;
Knowledge of common legal terminology documents and procedures;
Ability of comprehend applicable Virginia Code sections and laws;
Ability to process a considerable volume of record work in an accurate and timely manner;
Ability to perform data entry scanning indexing and retrieval with computer information systems;
Ability to communicate courteously and effectively both verbally and in writing;
Ability to develop and maintain effective working relationships with a variety of individuals including the judges general public members of the legal and business community and department staff.Employment Standards
MINIMUM QUALIFICATIONS:
Any combination of education experience and training equivalent to high school graduation; plus two years of experience providing administrative support technical support customer service or working in a court or legal environment.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.
PREFERRED QUALIFICATIONS:- Two or more years of court and/or legal experience.
- Two or more years of experience in providing frontline customer service.
- Knowledge of the Code of Virginia and regulations in relevant areas.
- Excellent attention to detail and organizational skills.
- Clear and concise oral and written communication skills.
- Experience working in a team environment.
- Ability to exercise tact discretion initiative creativity and independent judgment.
- Experience in the use of Microsoft Office computer software especially Word Excel and Outlook.
PHYSICAL REQUIREMENTS:- Requires ability to lift boxes files and push a cart weighing up to 30 pounds.
- Ability to input and retrieve data from a computer.
- All duties performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview and may include a practical exercise.
The population of Fairfax County is very diverse where 38.7 of residents speak a language other than English at home Spanish Asian/Pacific Islander IndoEuropean and others and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race color religion national origin sex pregnancy childbirth or related medical conditions age marital status disability sexual orientation gender identity genetics political affiliation or military status in the recruitment selection and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY.. EEO/AA/TTY.
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Requisition 2500807
Employment Type
Full-Time
