Hotel Executive Administrative Assistant
Hotel Executive Administrative Assistant
Posted on :
12-04-2025
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1 Vacancy
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Job Description
Hotel Executive Administrative Assistant
Job Description
Join Our Team as a Hotel Executive Administrative Assistant at ShoshoneBannock Casino Hotel!
Are you ready to take on a dynamic and rewarding role Were looking for enthusiastic individuals to join our team as Hotel Executive Administrative Assistants. If you excel in a fastpaced environment and enjoy providing exceptional administrative support this is the perfect job for you!
What Youll Do:
- Provide Administrative Aid: Assist with various projects including scheduling meetings taking minutes transcribing notes and composing memos.
- Mail Management: Handle mail pickup and delivery.
- Prepare Purchase Orders: Prepare purchase orders track budgets and reconcile invoices with the accounting department.
- Maintain Confidentiality: Ensure the highest level of confidentiality within the department.
- Resource for Activities: Act as a resource regarding departmental activities and operations for the Executive Hotel Director and other department executives.
- Project Tracking: Maintain project tracking spreadsheets and business calendars.
- Advise Management: Inform the Executive Hotel Director of any relevant or important information pertaining to departmental responsibilities or company operations.
- Schedule Appointments: Schedule appointments for the Executive Hotel Director and other management.
- Purchasing Administrator: Serve as the purchasing administrator for Hotel Operations.
- Greet Visitors: Greet visitors ascertain the nature of their business and escort them to the appropriate individual.
- Organize Files: Organize and maintain an accurate filing system for Hotel Operations.
- Handle Donations and Sponsorships: Receive process track and report on all donation and sponsorship requests; serve on the Donations and Sponsorship Committee.
- Manage Training and Travel: Administer all training and travel requests scheduling with pcard.
- Lead by Example: Set a positive example for all employees.
- Work Independently and as a Team: Work both independently and dependently as a member of a team.
- Maintain Confidentiality: Maintain strict confidentiality of all information processed through the department including records reports documents and conversations.
- Practice Safe Work Habits: Practice safe work habits in the performance of the job.
- Assist with Software: Assist Hotel Departments/Management with operationdesignated purchasing software input (billing) and other administrative duties as requested.
- Use PMS: Be familiar with PMS (Property Management Software) to pull reports and other pertinent information as requested by the Executive Hotel Director and/or Hotel Operations Director.
What Were Looking For:
- High School Diploma or GED: Required.
- Experience: Three or more years in an executive assistant or similar role preferred; knowledge in Hotel PMS software preferred.
- Preferred Skills: Office Occupations certificate with five or more years of administrative experience and Hotel PMS experience preferred. AA or BA in Business Management or a similar field and hospitality experience preferred.
Education and/or Experience:
- Entry Level (G9: High School Diploma or GED with three or more years in an executive assistant or similar role preferred; knowledge in Hotel PMS software preferred.
- Experienced Level (G10: Office Occupations certificate with five or more years of administrative experience and Hotel PMS experience preferred.
- Advanced Level (G11: AA or BA in Business Management or a similar field and hospitality experience preferred.
Certificates License and Registrations:
- Supporting Documents: Must submit supporting documents of education and training (High School Diploma GED Degree and Certificates).
- Drivers License: Must obtain and maintain a valid Drivers License and qualify for Fleet Management coverage on company vehicles.
Physical Demands:
- Communication: Ability to talk and hear regularly.
- Mobility: Ability to walk sit and use hands and fingers to handle or feel objects tools or controls.
- Occasional Physical Activity: Occasionally required to reach with hands and arms sit climb balance stoop kneel crouch or crawl.
- Vision: Specific vision abilities required including close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
- Lifting: Occasionally lift and/or move up to 50 pounds.
Work Environment:
- Public Environment: Public work environment with exposure to moving mechanical parts fumes tobacco smoke and airborne particles.
- Noise Level: Moderate noise level increasing to loud on the casino floor.
Discover Amazing Benefits at ShoshoneBannock Casino Hotel!
At ShoshoneBannock Casino Hotel we believe in taking care of our team members. Check out the fantastic benefits youll enjoy when you join our family:
Paid Leave and Holidays:
- Generous PTO and vacation days to recharge and relax.
- Ceremonial leave to celebrate important cultural events.
- Various holidays off to spend time with family and friends.
Comprehensive Benefits Package:
- Health Insurance: Medical Dental Vision and Prescription coverage to keep you healthy.
- Basic Life/AD&D/Dependent Life: Protect yourself and your loved ones.
- Telemedicine: Access healthcare professionals from the comfort of your home.
- Short Term and LongTerm Disability: Support when you need it most.
- Employee Assistance Plan (EAP): Get help with personal and professional challenges.
- Supplemental Products: Enhance your coverage with options like Flexible Spending Account Hospital Indemnity Critical Illness Accident Identity Theft Protection and Whole Life with Long Term Care.
- Retirement Plans: Secure your future with 401K and ROTH plans.
Enrollment Information:
- Open Enrollment: Enroll in benefits once yearly during open enrollment.
- Eligibility: All permanent fulltime employees 30 hours per week) who have completed their probationary period are eligible to enroll.
Ready to make a difference in our team and enjoy these amazing benefits Apply now and become a part of our team at ShoshoneBannock Casino Hotel!
Please fill out the attached application and send it to Josephine Tuell at If you have any questions or concerns please reach out to Josephine at ext. 3041.
Employment Type
Full Time
Key Skills
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