Procurement Assistant
Procurement Assistant
Posted on :
13-04-2025
Employer Active
1 Vacancy
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Job Description
JOB PURPOSE
To provide administrative and operational support to the procurement function assisting with purchasing activities supplier communication and recordkeeping to ensure the smooth supply of materials and services for the business.
ACCOUNTABILITIES
- Raise and process purchase orders in line with company policies and approved supplier lists.
- Assist in sourcing products obtaining quotes and comparing pricing and lead times.
- Monitor order acknowledgements and follow up on outstanding or delayed items.
- Liaise with suppliers to confirm order details delivery dates and resolve issues.
- Maintain positive working relationships with vendors and escalate concerns as needed.
- Maintain accurate procurement records including PO tracking invoices and delivery documentation.
- Update internal systems to reflect order status and received goods.
- Assist with reconciliation of procurement records against deliveries and invoices.
- Work with stores finance and production teams to align procurement activities with stock levels and operational requirements.
- Support internal stakeholders with information on lead times order status and sourcing options.
Receive book in label and organise incoming goods; maintain a wellordered stock area in line with 5S standards.
SKILLS KNOWLEDGE & EXPERIENCE
- Strong organisational skills and attention to detail.
- Good written and verbal communication skills.
- Familiarity with purchasing or administrative processes.
- Comfortable using Microsoft Office (particularly Excel and Outlook).
- Ability to prioritise tasks and manage deadlines.
- Experience in a procurement or supply chain environment.
- Knowledge of ERP or procurement software.
Understanding of basic commercial terms (e.g. lead time MOQ Incoterms).
Employment Type
Full-Time
Key Skills
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