Grant Support Technician IV - Denver

CDOT for All

CDOTs strength is our people and our commitment to our people is to shape support and sustain the employee experience and ultimately create a supportive workplace where everyone regardless of gender race ethnicity religion national origin age sexual orientation gender identity citizenship status education disability socioeconomic status or any other identity has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

#LIPOST

About the Position

As theGrant Support Technician IV you will ensure the financial functions contractual functions and policies of the Office of Transportation Safety (OTS) are performed timely and accurately. This position assists with executing budget actions in SAP monitoring budgets reviewing claims and monitoring the E Grants System for accuracy and completeness.

Your duties and responsibilitieswill include but are not limited to the following:

• As part of claims processing determine approval/disapproval of funds requested based on guidance provided by other OTS team members and federal and state regulations.

• Review source claim documents for proper authorization and compliance with program requirements verify invoices regarding contract type rates charged hours charged checking all documentation for completeness and accuracy.

• Advise project managers and local agencies on regulations to ensure expenditures and claimed costs are allowable and allocable.
  

• Perform detailed reviews of multiple page claims that requires knowledge of budgets an understanding of payroll expenses benefits indirect costs travel expenses and allowability of various supply and equipment purchases.
  

• Ensure that the Grant Monitoring Spreadsheet is accurate complete and up to date.
  

• Monitor grant files in the E Grants System to ensure all required grant documents are uploaded.
  

• Perform systematic grant files reviews during the year to ensure that contract files are compliant with prescribed file due dates and other requirements.
  

• Review Notice to Proceed documents for accuracy.
  

• Review Risk Assessments setting yearly schedule for required financial monitoring visits.
  

• Assist with locating and selecting the most appropriate regulations and policies to determine required grant documentation and procedures.
  

• Update the Grants Management Manual as needed.
  

• Execute budget transactions using OTS financial applications.
  

• Provide regular budget management reporting including fiscal year end spending projections to foster budget accountability in assigned program areas and to proactively resolve any budgetrelated issues.
  

• Assist with coordinating fiscal year open/close activities.

• Monitor all funding pools and invoices to ensure dates align to contract timelines ensuring compliance.

• Other job duties as assigned.

Work Environment:

• Primarily 8:00 am 5:00 pm work hours MondayFriday with the opportunity for flexible work hours.
• After a training period you will likely work a hybrid schedule with a combination of inoffice and remote work.

Experience Only:

• At least 4 years of fulltime experience where theprimaryjob duties included all of the following:

  • Applying rules and procedures for the entry quality assurance and reporting of data.
  • Providing ongoing customer service to internal and external customers.
  • Regular use of computer software/systems such as Word/Docs Excel/Sheets and SAP.
  
  

OR

Education and Experience:

• A combination of relevant education and experience equal to at least 4 years.

  • Education from an accredited college or university with coursework in accounting auditing public administration business administration data science finance or another field of study related to the duties of this position will be considered.

  • Experience where the primary job duties included all of the followingwill be considered:

    • Applying rules and procedures for the entry quality assurance and reporting of data.
    • Providing ongoing customer service to internal and external customers.
    • Regular use of computer software/systems such as Word/Docs Excel/Sheets and SAP.

Please Note: The required experience must be substantiated within the work experience section of your application. See Resume statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition parttime work will be prorated.

College Transcripts:If you are using education to qualify a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school completed credit hours and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment(delete those that do not apply)

• Must pass a preemployment screening which may include social security number trace criminal records check public court records check educational records and driving records checks. More information in the supplemental information section.

Preferred Qualifications

Theexceptional applicantwillpossess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;

• Years of State service experience related to the duties of this position;

• Highest work/personal ethics and integrity;

• Familiarity with 2 CFR 200 state procurement rules state policies and directives and the National Highway Traffic Safety Administration NHTSA) rules and regulations;
  

• Creating tracking maintaining updating and reviewing tracking sheets in a computer system;
  

• Ability to work under tight deadlines and be adaptable to changing assignments;

• Ability to take initiative to solve problems in an innovative manner;

• Experience working with multiple and diverse stakeholders with sensitivity to their needs and priorities;

• Effective interpersonal and relationshipbuilding skills;

• Strong time management skills including prioritization and multitasking ability;

• Excellent reasoning investigative analytical and problemsolving ability;

• Excellent communication skills both written and oral;

• Strong attention to technical detail and accuracy;

• Passion for safety;

• Fluency in Microsoft Office Suite (Word Excel PowerPoint) Gmail and Google Applications SAP and the ability to quickly learn other software systems.
  

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green APPLY button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.

3. A cover letter that describes your interest in this position how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

5. If you are using education to qualify a copy of your official or unofficial transcript showing that your degree has been conferred and the name of your school or your NACES accreditation. Please submit this as an attachment to your online application.

6. If you are a veteran a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age date of birth or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part or all of thecomparative analysis for this position may be a structured application review which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications experience work products and accomplishments as they relate to the Major Duties Minimum Qualifications and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group up to six candidates will be invited to schedule an interview with the hiring manager.

Transfer NonDisciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer nondisciplinary demotion or reinstatement to this vacancy you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process Human Resources will confirm your eligibility to be appointed as a transfer nondisciplinary demotion or reinstatement applicant.

Employment Screening

Appeal Rights

Equity Diversity and Inclusion

The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability race creed color sex sexual orientation religion age national origin ancestry political affiliation veterans status marital status gender identity or any other protected class recognized under the Colorado AntiDiscrimination Act (CADA). This applies to all employment decisions.

ADAAAAccommodations

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency who were disciplinarily terminated or resigned in lieu of termination must disclose this information on his/her application.

EHarp (SAP #/PCR #60911